Zoom is one of the most prestigious applications globally for video conferencing. The reason why, exceeds 300 million daily meeting participants and more and more Internet users are joining the service.
One of the main advantages of Zoomit lies in the number of users allowed to connect in a virtual meeting. Thanks to this, it is the ideal option for many companies and academic institutions when it comes to running online meetings.
For this reason, we will show you below what are the steps to follow to invite other people to join a meeting in Zoomwithout making mistakes. We will also let you know more important details about it.
How many people can I invite to a Zoom video conference?
First of all, it should be noted that, the users who have the power to invite other people to a Zoom video call are the owners and administrators. which, by default, have administrative privileges such as: Add, delete or edit users, as well as control advanced functions. As a result, administrators using the basic zoom plan can create meetings with up to 100 participants.
One time 3 or more users join the video conferencethis will have a time limit of 40 minutes to end. Also, for free, it is not possible to use user and account plugins (such as webinars, large meetings, audio conferences, etc.). However, this limitation can be overridden with the use of Zoom licenses. Since, licensed users are those who manage a payment account and can hold meetings without the 40 minute limit, with up to 100 participants (by default).
In case you want to extend said number of participants, there is a solution on the platform: Get Large Meeting licenses. This type of license is one that allows you to add up to 500 or 1,000 participants in a single room. Which can be paid monthly or annually.
Learn how to invite people to join a meeting on Zoom
In Zoom, exist several options to be able to invite other users during a virtual meeting and that they can join easily. However, the most used are: Through a link and making a direct invitation to the user.
In this section of the post, you will be able to learn how to use both methods when you want to invite other participants to your Zoom video conference:
with a link
The main requirement to invite other users to your virtual meeting on Zoom, apart from creating it, consists of making use of the Zoom Desktop Client. Basically, this refers to the desktop version of the application, which is compatible with Windows and MacOS.
Clarified the above, here we explain step by step how to invite other people to join a conference within Zoom:
- on your computer, search for the Zoom Desktop Client program and log in to your account. Either with the data of the same, using your account Google or through Facebook.
- Once you have connected to the service, proceed to create one to add the participants. To do it, click on “New Meeting”.
- In the video conference window, scroll to the bottom and Click on “Participants” for later click on “Invite”. You can also reach this option using the keyboard shortcut “Alt+I”.
- Through the pop-up window, access the section of “E-mail” and at the bottom, press on “Copy Invite Link” What does it mean “Copy Invitation Link”.
- Finally, said link will remain on your computer’s clipboard and just paste and send to invite the users you want.
For your part, if you prefer, you can also share this invitation link via the email client of your choice. Either Default Email, Gmail or Yahoo Mail. When you click on the chosen option, the system will redirect you to a browser window to enter the different email addresses and send the invitation link.
Direct invitation to the user
Another of the most used methods to invite and add participants to a Zoom meeting consists of make a direct invitation to each user. In this case, you don’t have to copy any link to distribute it or use an email service to share the invite link.
Thus, we inform you of each of the steps to complete to invite a Zoom user directly to your video conference:
- As we taught you in the previous part, you must search for Zoom Desktop Client on your PC or Mac and sign in to your Zoom account (with the option you prefer) to create a new meeting by tapping on “New Meeting”.
- After that, through the video conference window, go to the bottom and Click on “Participants” and then choose the option “Invite”.
- Next you have to click on the “Contacts” tab from the top of the popup that appears there.
- In the Contacts section, proceed to search for a contact via the search bar “Type to filter” or, if it appears to you, select the name of the required guests in the list. You can choose multiple contacts at once.
- Next, when the names of the guests are highlighted in blue, it is time to Click on the “Invite” option which is located in the lower right corner. Thus, each one will receive their invitation through the same Zoom app.
Alternatives to Zoom to hold massive virtual meetings
exist more platforms that are ideal for scheduling and conducting virtual conferences massively, that is, with many participants.
As it is interesting to know which are the most capable that are similar to Zoom, here we highlight 5 high-quality alternatives:
Meet.Jit.yeah
It is a cross-platform tool that allows you to make video calls no user limits and no additional cost. In effect, they can access as many as the power and bandwidth of the server allows. It also guarantees high-definition video in your sessions, is secure and facilitates self-hosting.
google meet
This is a Google service that allows you to invite up to 100 participants in a meeting. Which is also characterized by accepting a maximum time limit of 60 minutes for free and, in addition, it supports an unlimited number of meetings in all your accounts. Added to this, it displays a practical and easy-to-use interface.
Microsoft Teams
One of the most famous alternatives to Zoom of all, is this application of Microsoft. In it, users can create video conferences with up to 250 participants through its free version. Additionally, it provides various productivity tools, is multiplatform, and is efficient for strengthening communication among workers in large companies.
GoToMeeting
It refers to an easy-to-use tool with great features for making group video calls, both personally and professionally. With its free version, it is possible to invite up to 250 participants to a virtual meeting. While, through its payment plan, it allows add up to 3,000 peopleUnlike Zoom, which only accepts 1,000 participants from its premium version.
Cisco Webex Meeting
Thanks to its great productivity tools and great encryption techniques, this service is one of the best compared to Zoom. Taking into account that, it provides numerous functions for free to improve the user experience. When inviting other people to video conferences, admits up to 25 people for free and 100 people with a paid account.
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