Undoubtedly does not get tired of offering new work tools to its usersthis is how a short time ago he announced what he is Google Workspacea new collaboration platform for both small and large companies and that has come to replace the old platform of G Suite. In this way all the followers of Google Now they can start enjoying a new work platform.
workspace It is characterized by being a dedicated site for professionals where they will find integrated each of the company’s services such as Meet, Docs, Calendar and . This will allow people to access all kinds of content and documents from the same place, so here they can get a very complete experience.
In this way, all users who like to work with the services of this company now they can all be enjoyed from one place, something that has undoubtedly benefited many people. This is how here we are going to teach you a little more about this new Google tool, what it is for and how you can start to get the most out of it. To do this, follow in detail everything that we will teach you next in the post.
What is Google Workspace and what is this work tool for?
Google WorkSpace formerly known as G Suite, has become a set of applications that is mainly focused on companies, this is how it offers them a collaboration with the aim of helping them increase their productivity. But How can you help them increase their productivity? This is possible thanks to its applications that have been created to improve communication, cloud storage, business control for computer security and team collaboration.
Thus, its main purpose is to offer tools for collaboration and communication that fully benefits its users, for this they can make use of services such as email, voice, chat, video calls, content management, all this from one place. Therefore, all this has become a g suite evolution that allows to optimize in a better way what the workflow is, avoiding having to go from one tool to another.
In this case the users will find business and office tools that Google provides in the cloud, which allow companies to be able improve your productivity easily. In addition, all of them offer real-time collaboration, this being their greatest benefit. Therefore, if you have a small or large company, here we are going to leave you some reasons why you could start using this Google service.
Go for it:
- Allows you to improve collaboration and productivity. In addition, it integrates a large number of solutions, all of this is available from any place and device, which allows it to be always at hand. All this allows the workers of your company They can work on the same document all the time, whether from their work office or from home.
- It has a Easy to useand it is that it has been designed so that people can easily work with it, in this way the learning curve will be as smooth as possible.
- Offers a 100% Cloud architecture and fully multi-device available at all times.
- You can work from any device no matter if you have one or not Internet connection. In the event that you already have downloaded devices, you can work on them offline.
- You will have to invest much less in local infrastructuresince in this case everything will be in the cloud, which generates costs well below those that would represent the maintenance of physical tools.
- It’s a platform 100% safethe google company is characterized by protecting user information in the safest way possible, passing it through audits and enforcing certain security standards.
What are the tools and features of Google Workspace? See everything you can do with it
It is important to keep in mind that this tool Google WorkSpace It has different functions and characteristics that will help you achieve very good results after using it. However, if you are still not completely convinced to start using it for your company, Here we are going to show you everything you can do with it.
To do this, follow in detail everything that we will teach you below:
Corporate email or Gmail
gmail It is currently one of the most important email servers in the world, which has become the right hand of many companies and people. But it should be mentioned that in Gmail most use and know about is the free, open, and ad-supported version offered by Google.
Now when you talk at a business level like g-suitean email is provided that is no longer known as gmail and what happens to be called with the person’s company domainin this case it can be like for example @. By being called that, without a doubt, it creates a much more professional and serious perception for the company.
Among other of the most outstanding characteristics of this point are the following:
- In the business version you will not have advertisements or publicity.
- You have the possibility of incorporate the company logo in the interface.
- You will have a greater accommodation capacitypossibly double what you get with the free version.
Secure and centralized conversations with chat
Another of the functions that all this will provide you with is that of be able to communicate safelyit must be borne in mind that today there are many communication tools such as WhatsAppbut which are not created specifically for what are corporate conversations.
Therefore, they may imply data loss or information leaks since it does not have the necessary security for it. It is because of that Google WorkSpace It provides its users with an instant messaging tool in the cloud controlled by the company, it can be synchronized with all other functions so that it can be monitored.
Among the functions are the following:
- Hangouts: In order to carry out communications, users must make use of hangouts Like their chat app, here they can have 1-on-1 or group conversations. You must bear in mind that this app is integrated with the server of Gmail emailso it will always be open and in the case of mobile devices you will be able to receive notifications in case they write to you so that you can always be up to date.
- Meet for video conferencing: So that you can understand all this better, this tool plays the role of the , for what they will be able to do video callsbe it group calls or 1 on 1, calls without the use of the camera or simply carry out a chat conversation. Being integrated with can automatically generate meeting rooms for each event. So this will make it possible to speed up the coordination of video calls within the company or with other people who use the services of Gmail.
synchronized calendar
This is another of the services that you will have available with this google tool, in this case it is the cloud calendar that will help you manage your schedule. Best of all, it works enterprise level Therefore, it has different options, which is very important, taking into account that this type of application is frequently used and that it can help work teams to be able to synchronize.
In every company it is essential to be able to find spaces for schedule different appointments and to know the availability of each of the team members at all times. All this will allow save time and also you can sync your mobile device so you can have a perfect management of the work schedule.
Driver for cloud documents
It is not a secret to anyone that Google Drive is the file hosting solution for the google companyit is a storage service that was launched as an alternative to , but this time It is integrated with G Suite and has an office suite.
Among the main elements that stand out are the following:
- Documents: Its about Microsoft Word from the Google suite and which allows you to create and edit documents directly from the browser, so you won’t have to install programs to work on it, but you can do all this online.
- Spreadsheet: As in the previous case, this time he plays the role of the Microsoft Excel, so if you’re used to working with that platform, then you won’t miss it in these spreadsheets. However, it should be mentioned that these spreadsheets may not contain very advanced functions or all those that are available in Excel.
- Presentations: It is a replacement for , you can use it every time you need to carry out a presentation, it can be opened from the web browser so you can access it from anywhere, since it does not require any type of installation. In addition, you can start working on it and then continue with the project elsewhere without fear that be misconfigured or lose what you carry. You just have to access the link and that’s it.
Finally, it can be said that the main advantage of all this is that said tool is in the cloud, so there will be no problems with synchronization, versions and there is also no need to send attachments to other collaborators And best of all, it’s available on any device that has a network connection..
At the time of hiring Google Workspace services you will have all the tools available, which is why many companies have chosen to stop using pay for Microsoft Office licensessince this service fulfills the same functions and is capable of satisfying the same needs.
Everything on Mobile
Without a doubt, this is one of the functions preferred by all, and it is that it gives you the possibility of configuring all workspace services on your mobile device, so you will have greater control over each of the functions offered here. In this case, it offers compatibility with the Android and iOS mobile devices.
In the case of android mobile devices It offers a very good quality integration, so it only requires a username and password to start using each of the available services such as chat, Gmail, Drive, Calendar, among others. For this you just have to configure it, synchronize it and start using it.
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