When we talk about text editors, we are actually talking about applications that offer us everything we need to create a document with its paragraphs, lines and pages, but corresponding to a multitude of environments. By this we mean that we will be able to generate a job for the university, write a book, a manual on any subject, an informative job, etc. Whatever the use or utility of this file and its content, it must be as clarifying as possible in most cases.
Among the many of Microsoft, those named as Cross-references they will help us. Basically, these are in charge of expanding and linking certain information indicated in the document in a more exhaustive way. With this, what we want to tell you is that thanks to this functionality we have the possibility of relating or referencing different parts of the same document.
Difference with a hyperlink in a document
The usefulness of all this lies in the fact that the cross references we are talking about are found in different work locations. It must be taken into account that some of the projects that we create in Word can be made up of hundreds or thousands of pages. In this way we could say that cross references are especially useful in elements such as Headlinesthe footnotesin the lists, etc.
We know all this, we must not confuse the cross references that we will show you below with the popular ones hyperlinks. The second are usually with contents or files external to the document in which we work. In this way, what we do in a hyperlink is refer to websitesPhotographs, videos or other independent documents to the current one. On the contrary, cross references link contents related to each other, but belonging to the same document or work.
Add cross-references to DOCX in Word
Therefore, to add cross references to our document in the program that is part of office, the first thing we need to do is create the new reference element. For this we place ourselves in the option of Word Insert menuand in the section called Links we find the button that interests us in this case, the so-called Cross Reference, where we click.
Here we must take a look at field named Type that presents us with a drop-down list in which we select the cross reference format in Word that we are going to create. As we told you before we have to specify if it is a headline, bookmark, footnote, etc. At the same time and in this same window we must indicate to the program the content to which we are going to reference. As we mentioned before, this must be found within the same document further back or later than the current location. The elements of the reference to field will vary depending on the type chosen above.
It is worth knowing that in the event that we want automatically place ourselves on the referenced elementwe activate the selector insert as hyperlink. To finish inserting the cross reference, all we have to do is click on the Insert button.
In the event that we have separate documents and want to create a cross reference in Word instead of a hyperlink, let’s see how. The best we can do is merge all the files into one master document. To do this, we go to the View menu option in Word to integrate these elements.
We choose here the outline mode so that we can create the mentioned master document from the corresponding button after choosing the files with the Insert button. Once we have this generated, we can now follow the steps described above.
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