Guide to learn how to use or use Microsoft Word

For learn to use or use Microsoft Word It is only necessary to open a document sheet from your computer and follow the tips or steps that will be explained in this tutorial. Word has different tools to create a file that meets the required requirements, whether work or academic. It is the default program among many users for create and edit documentsarticles, reports, theses, among others.

In view of this, it is extremely important to learn how to use your basic tools. With experience, more advanced options can be applied or used, but in this guide you will see how you can use basic Word options such as opening the document, inserting an image or table, changing and centering the font, numbering pages, changing the orientation of the Word sheet, etc. In this way, you will achieve create and edit any document even if you are a beginner.

Open a new document

For open a new document in Word (or a recent file), you just have to follow the steps described below:

In you computer with Windows systemcan use the search engine and write “words”. You will see that the program will appear. If you have a mac computer, seeks “Microsoft Word” within the installed tools.
In it left side of the screen you will have the most recent files.
Now, in the central part, you will see that you have the possibility to “Find templates online” or choose the ones that Microsoft Word offers you. If you do not want to use any template, you just have to press “Blank document”.

Change font aspects

Text is one of the elements with the most changes in a Word document. Therefore, in the following sections you will detail the most relevant aspects to take into account at the time of starting compose or add content to your Word sheet.

Change, increase or decrease the font

If the document you are writing requires a specific font (letter) and sizethen you should adjust these components as follows:

Write or paste the text of your preference in the Word document.
Select it by holding left click either pressing simultaneously the keys “Ctrl + E”. You will choose all the text. Now, within the tab “Start“, go to “Fountain” and change the font, size, color or activate bold, italic or underlined formatting.

Center or align text

If you like center or change the layout of contentgo to “Paragraph” and click on one of the available options. You will be able to center, justify and align the text to the left or right. In academic and formal works, the most used for paragraphs is “Justify”. On the other hand, for titles, it is better to use “Center”.

Add line spacing

The line spacing allows for better reading for the recipient of the document. In fact, it adds more formality and the text will have a good appearance. For add line spacing in Word You just have to follow these steps:

Go to the tab “Start”.
Press “Spacing between lines and paragraphs” and choose the line spacing that you want to add to the text.

Add indentation

To add indentation, go again to “Spacing between lines and paragraphs” and click on “Line spacing options…”. A pop-up window will appear in which the alignment and indentation methods will appear in detail according to the requirement of the paragraph, whether you need a indent on first line (the most common) or a french (used for bibliographical references).

Insert images, tables or figures

If you click on the tab “Insert”, you will notice that you have a large number of tools to add to the Word document. Can add images, online images, boards, graphics, SmartArt, hyperlinks, among others. You just have to press one of the options and browse the file on your computer or choose a predetermined layout.

List pages

Most documents made in Word must have an enumeration. It is common to apply it if you are writing a guide, book, report, thesis or manual and requires the presence of an index for quick location of the content. In view of this, these are the steps to execute to number pages in word:

Go to “Insert”.
Click on “Page number” and choose the position of the number.
The “Header and Footer Tools”. If you need that the numbering of the first page is not seenyou just have to check the box “Different first page”. This way it will be listed but the number will not be displayed.

Set margins

All documents have different types of margins to apply. Microsoft Word has some default marginswhich you can change by performing the following steps:

Click on “Page design” and click on “Margins”.
Press “Custom margins”.
Enter the centimeters what you want to add to each end of the sheet and press “Enter” either “Accept”.

Note: You can too change the orientation of the sheet. In case you need to change the format from vertical to horizontaljust click on “Orientation” and choose the direction you want to place on the sheet.

Save the document

Once you have finished writing the document, all that remains is save it somewhere on your computer or pendrive. To do this, you just have to follow this process:

Press “Archive”.
Press “Save as”.
Choose “Equipment” and choose a folder on your computer.
Write a name for the document and Choose “Keep”.

Note: It is advisable save documents in PDF format to create a backup copy, prevent the file from being unreadable on another computer, and to print the file without any attachments being moved. Therefore, if you want to use this tool, when writing the file name, click on “Guy” and look for the option that says “PDF”.

Print the document

For print the word document You just have to execute the route: “File > Print”. You will see a preview of the document and the available printing options. You can print specific pages, page sections and configure both the sheet format as the margins applied to it.

With this basic guide to learn how to use Microsoft Word you will be able to create any simple document in the area of your preference. It is recommended to handle all these elements perfectly to delve into other more advanced tools. Thus, you will have better knowledge of Word and you can apply them in more demanding projects.