Students and professionals from different areas make PowerPoint presentations, which is considered one of the most used tools in the Microsoft Office suite. Therefore, in this text you will be able to know all the advantages of this program to create presentations on your computer, taking advantage of its different functions and features. One of the most notable is the possibility of inserting music, photographs and videos.
On the other hand, It is also important to know the disadvantages of PowerPoint, and by analyzing this program objectively you will be able to avoid problems when using it. Many users trust that it is an easy-to-use tool and do not consider the possible mistakes they may make. For this reason, many disadvantages are derived from misuse of resourcesso knowing them will help you obtain better results.
Advantages
PowerPoint has a wide variety of benefits to take advantage of. Next All the advantages of this program will be detailed and that will be very useful to make your presentations:
High customization
The variety of templates or themes available in PowerPoint, they provide the user with different customization possibilities. Thus, the design of the presentation will depend on the creativity of each person, the topic to be discussed and the needs of the public to whom the topic will be presented; in regards to colors, images and music to add.
Teaching material for classrooms
PowerPoint is a program ideal for use by teachers and students, who will be able to enrich their exhibitions through this resource. Presentations are very useful to maintain the attention of a group of students of any age, thanks to the audiovisual component what can you insert on the slides. However, avoiding information saturation and using the appropriate elements depends on the user.
professional use
This tool Allows the creation of high-quality designs in a simple waycombining the different forms of content that will serve to teach different types of audiences. This tool is very effective when publicizing the products and services of a business, or internal planning in a company.
Efficient information summary
This tool It is ideal for capturing and expressing information in a simple way, distributed in several points. They can be use formats like lists, diagrams and graphs of surveys or statistics. In addition, it is possible to present studies of any kind by expressing the data in a simple way, since it serves to express critical information through important specific data, which will make the project much easier for the public to understand.
It is easy to use
Although it is a program with a wide variety of resources for personalization and dynamism of the presentation, it also can be limited to simple exposition of information. The most basic functions are easy to understand and are visible, so PowerPoint can be used to create simple slides for any user, no need for technical design knowledge or the same tool.
Compatibility with other programs
The PowerPoint compatibility with the rest of the Microsoft Office tools Is very useful. First of all, the functions are very similar and no user will have any problem transferring information from one program to another manually, but you can also copy and paste without problems. Even, It is possible to insert Word tables or Excel graphs within the presentations.
Variety of graphic resources
It is well known that PowerPoint allows you to insert images from your PC, as well as videos and music. But it also has an extensive variety of graphic resources that will allow you to present information in a dynamic way and organized. You will find structures to create mental maps or information schemes, too. you can create pie or bar graphs directly in the program, just by entering the data.
Disadvantages
Even though there are many advantages and benefits that PowerPoint has, It is important to consider various disadvantages. However, most of these negative characteristics are related to the proper use of the tool by the user:
Simplistic and linear organization
In general, PowerPoint requires information to be presented in a linear manner. Although it is possible to insert graphics and diagrams to give a different structure, The limited space on the plates forces us to simplify the information and to expose the minimum of data in each of these.
Excessive distracting elements
In PowerPoint there are many audiovisual effects that you can use to give dynamism and emotion to your presentation. Nevertheless, many people do not make proper use of this resource and insert excessive images or icons. In these cases, it can be said that it contains many distracting elements and can easily become unpleasant to look at, hindering the true purpose of the presentation.
Common templates and non-editable graphics
PowerPoint has many default templates that can be considered common, compared to other programs. Which is a disadvantage compared to other free-to-use tools, without the need for a license or installation. Furthermore, it is not possible to modify the graphics that are inserted, they are not modifiable. In summary, PowerPoint Presentations May Lack Originality.
Hard to find tools
PowerPoint has many tools that No are in plain sight, so they can be difficult to find and use for the person using it for the first time. A user without knowledge of this program, you may have problems accessing each of its functions. In this case, the large number of customization options can be considered a defect, rather than an advantage.
Low level of protection
PowerPoint presentations are easy to make, send, and save, but are susceptible to malware attack. In general, if they are created on a compromised computer, they will serve as a means of transport to infect other computers, cell phones, Micro SD memories, or USB storage drives. To address this problem, it is necessary to have a good antivirus installed and scan frequently.
As you can see, There are many advantages and disadvantages of PowerPoint. However, some of them depend on the user using the program in the best way.
Facebook Comments
Disqus