OneDrive It is a storage service free in the cloud, developed by Microsoft to provide its users with a secure and easily accessible place to keep their documents.
Since, it provides the option of sync all types of filesaccess them, view, edit or share from any device, just by logging into the owner’s account.
What is it for
This storage platform It is used to preserve files of different formats, such as images, audio, video, documents, etc., without having to use the PC memory or a USB. Which, in turn, provides the possibility of accessing them easily and quickly from anywhere.
How does it work
OneDrive connects to Microsoft account, whether personal or business, allowing access to 5 GB of free storage. These can be expanded at any time required by purchasing a Premium subscription plan on the official platform. It should be noted that this service is integrated by default on Windows 10 computers.
Personal OneDrive
This is Microsoft’s storage service for home use and platforms such as OneDrive and Xbox. In this you can preserve or synchronize files for personal use in the cloud, such as photos, documents, etc., and access them using Outlook email. It should be noted that if the person has an Office 365 subscription, they get 1 TB of storage.
OneDrive Educational or Business
This service allows companies and educational institutions to share and collaborate on work files, whether with classmates or office colleagues. Unlike personal OneDrive, this version It is managed by third parties and they are the ones who decide or control what can be done in the cloud library.
Note– Although it is not possible to connect a personal OneDrive account to a business one, you can share files between both libraries.
Upload a document
To upload a document to OneDrive from the you must click on “New” and select the file type that you want to load, which can be an entire folder. On the other hand, when doing it in the mobile app, whether Android or iOS, you must click on the button with the “+” sign and indicate which file you want to upload to the cloud.
Share a file or folder
If you want to share a file or folder stored in OneDrive from your PC, you must log in or use the desktop app. In both cases you have to mark the file in question and select “Share” in the top toolbar. Then, write the name or email of the person and click “Send”.
Note– Sharing content from OneDrive in the mobile app is very similar to the web version. It should be noted that by doing this you can decide whether or not the person can edit the document in question.
Characteristics
OneDrive has different features or functions that allow the user to get the most out of this cloud storage tool. These include the following:
- Office Online Tools– This function allows you to create, edit, collaborate or share documents from the network in programs such as: Word, Excel, OneNote or PowerPoint.
- Share favorites– Provides the ability to share links bookmarked by users and stored in the OneDrive library.
- Download files in .zip format: It is located within the “More” section and allows you to download complete file folders in .zip format.
- Photos– Allows users to upload multimedia content, such as photos, and give others the option to view them through the browser.
- Group storage: OneDrive provides 5 GB of space for group storage, which is distributed among team members.
- RSS Feeds– With this option the person can subscribe to RSS feeds of public content in OneDrive folders.
Advantages and disadvantages
Among the most notable advantages of OneDrive include the free registration and storage it grants to new users. However, it offers other benefits, such as:
- Allows you to easily access, upload, share and delete files.
- You can expand storage capacity pre-established.
- Incorporates a “Vault” function to preserve private files, such as identification documents or similar.
- Allows teamwork in the same document at the same time.
- Includes Office 365 tools to work comfortably from the web.
However, Microsoft’s cloud storage service also has disadvantages or negative aspectsfor example:
- It is necessary to purchase a Premium plan to expand storage capacity.
- The 5 GB of free space is insufficient for many users.
- There are other platforms, such as Google Drive or MEGA, that offer much more capacity to save files for free.
- It only allows one account to be created per user, which prevents access to more than one file library.
- There are service failures or platform crashes that cause loss of unstored information.
Supported platforms
OneDrive is compatible with different Operating Systems, so it can be used from computers and cell phones. In the case of the computer, it has a desktop version, which comes by default in Windows 10 and also the . For their part, Smartphones have the mobile app on the .
Membership cost
OneDrive offers 5 GB of free storage to its users, however, those who want more capacity can expand it by purchasing any of the Microsoft Office 365 Premium plans, which you will find through the following.
As could be seen, OneDrive is a service provided by Microsoft to store files on the network and be able to access them from any device.
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