As it could not be otherwise, their main objective is to be able to work in the best possible way with the program, while gaining in productivity. Likewise, it will never hurt to be able to control the document we are working on as much as possible, as we will see below.
See words as you type in Word
We tell you this because in these same lines we are going to show you the simple way to control everything that a certain security document contains. word. Specifically, we are referring to two ways in which we will be able to know exactly the words, characters, paragraphs and lines that that text file has. This, as you can imagine, is extremely important, both in personal documents, as well as more professional or related to education.
Therefore, in order to have this information that we are discussing, the first thing we can do is go to the Review menu. Here, among others, we will see that a button called Count words is placed.
At the same time, and in order to expedite the visualization of this important data in the Microsoft text editor, instead of doing it through the mentioned menu we can use a combination of keys. once we memorize it, we can access it whenever we need it in a matter of seconds. For all this, all we have to do is click on the keyboard shortcut Ctrl + Shift + G so that it appears as a small window with this data referring to the number of words and characters that we have written.
Well, when you click on it, a new window will appear on the screen that indicates the number of pages, words characters with and without spaces, paragraphs and lines that make up the document. At the same time, from here we can specify if these data should include the text boxes and the notes.
If we have not selected anything, and we have opened this box, we can see the general summary of the program. But if we have selected a part of the text, then we can only see the count of that part. Useful for measuring the length of specific sentences, or paragraphs. Even from a specific page of a document.
But there is another, even faster way to access all this information, and that is by clicking on the word counter that is located in the lower left part of any document that we are writing in Word. As we can see, in this way and in a few seconds we will be able to control first-hand the length of our text. Also, this will be especially useful if we are used to working with large files of this type.
How many words does a paragraph have?
To make writing as easy as possible, we must send, as far as possible, use long sentences, full of commas to give meaning and coherence to a sentence. However, and unfortunately, sometimes, it makes you lose the rhythm of the story that is being told (as long as we are talking about literature). Word, just as it allows us to know the total number of words that are part of a document, also allows us to know the number of words that are part of a paragraph or a sentence in order to easily and quickly analyze whether we should cut the text or Separate it into different paragraphs.
To quickly know the number of words that are part of a paragraph or a sentence, the first thing we must do is select the text that we want to quantify and look at the lower left corner of the application, where the number of words will be displayed. that we have selected along with the total number of words that are part of the document. If we click on that information, a new window will be displayed where we can access a breakdown with more information such as the number of characters without and with spaces along with the number of lines (which is based on the margins that we have previously established).
We can perform this operation with any text that we select, it is not necessary to select only one paragraph, we can select several paragraphs or only sentences and, by clicking on the lower left corner of Word, a detailed breakdown will be shown that will allow us to get an idea of whether it is necessary to insert the scissors or not. We miss the fact that there is no possibility of knowing the number of sentences, a function that at the moment does not seem to be important to Microsoft.
Turn the word counter on and off
Without a doubt, this is a functionality integrated into the text editor itself that will be of enormous help in most situations in which we need to use it. But with everything and with this, the circumstance can occur on certain occasions that we do not find that information in the lower bar of the Word main interface, as we showed you before. At first we might think that the word counter is always available in the program located in the lower left corner of the window, but in reality it is not.
The reason for this is that this is a feature that we have the possibility of Activate or deactivate depending on our needs. This means that it may happen that we start the text editor and said counter does not appear. That means that someone disabled the functionality before, as we are going to show you below.
To activate or deactivate this word counter that Microsoft makes available to us in its program, all we have to do is click with the right mouse button on the lower bar of the main interface. Here we will see a huge number of options that we can display or hide, including the one that says Count words. It is worth mentioning at this point that when it is active it will be marked with a marker.
Count words using Word online
As some of you may already know firsthand, we have the opportunity to use a free version of Word. For this we only have to have a Microsoft account, and access Word online. As you can imagine, this is a very limited version in terms of functions, and it also works on the cloud. Therefore, in principle, it is enough that we access what we are telling you from the browser through .
As we mentioned, this is a version of the text editor that is quite limited in terms of its functionality, but it does allow us to count words and characters. This is something that works in a similar way to how we do it in the conventional version. To do this, for example, we can take a look at the lower left corner of the program. There we will see that a counter is shown that will help us in this that we are discussing. The number of words increases as we write. In the same way we can click on this section so that a window appears with the number of words, characters and paragraphs what we carry
Other ways to count words
In addition to using the functions that are included by default in Word, if these do not work, or we trust their calculations, we can resort to other tools and functions to find out how many words we have written. For example, the simplest is use google docs to see what its own word count tells us.
Within Google Docs, we can also install an extension, such as WordCounter, which will allow us to control the words that we have written in real time in our document. A very simple extension that, once we try it, we will not be able to live without it again.
LibreOffice it also has its own word and character counter, so we can use it for this purpose. We can either copy and paste the text, or open the already saved DOCX to see its count.
In addition, there are many other web pages that also allow us to count the number of words that we have written. In this way, we simply have to search for one of these websites (from Google, for example) and paste the text we want to count into them. Of course, we must be careful with what the websites do with the text, since nothing guarantees that it will not be saved and analyzed by third parties.
Count words before posting on a blog
All this that we have mentioned to you to keep track of the words, with and without spaces, and the paragraphs that we have written for a certain document, is something that we carry out from certain programs focused on office use, as is the case with those mentioned that are part of Office or LibreOffice. These are applications that we install locally on our computer and that, among many other functions, offer us this to count what we have written. Generally, we create these documents in the form of their corresponding files to save them on disk drives or to send them by email, for example.
But it can also be the case that we are generating this project in local office programs focused on text editing, to later publish them on an internet blog. Here it is also extremely important that we keep an exact accounting of how many words are part of our texts before publishing them on the corresponding online website. Well, at this point it is also important to know that we have the possibility of counting these words in a simple way without the need to use these commented office programs.
In the event that we are going to publish a certain text belonging, for example, to a study or news on the internet, in many cases we will use the popular WordPress. It is worth mentioning that this is a platform specially designed for the publication of online content and is one of the most used around the globe. But if we need to keep track of how much the project or text that we are going to upload to the WebIn this case, we don’t need to use programs like the aforementioned Word. And it is that the same work desk of this web publishing platform has its own counter located in the lower left corner of its main interface.
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