Word keyboard shortcuts to work better

These keyboard shortcuts allow us to work much better with Word documents. Thanks to them we will be able to open, save or close a document to change its view and even move easily through all the elements of this document.

• Ctrl + U: create new document.
• Ctrl + A: open document.
• Ctrl + R: close document.
• Alt + Ctrl + V: Split the window.
• Alt + Shift + C: unsplit the window.
• Ctrl + G: save document.
• Ctrl + Alt + K: insert a link.
• Alt + Left Arrow: go to previous page.
• Alt + Right Arrow: Go to the next page.
• F9: refresh.
• Ctrl + P: open print options.
• Alt + Ctrl + I: open preview.
• Control + Home: Go to the first page of the preview.
• Control + End: Go to the last page of the preview.
• Ctrl + Shift + E: Toggle track changes on or off.
• Alt + Shift + C: Close the reviews panel.
• Alt + R + Down Arrow: Select the Review tab.
• Alt + R + 6: go to Spelling and Grammar.
• Ctrl + B: Open the Navigation panel.
• Ctrl + L: open replace text.
• Ctrl + I: Open Find and Replace.
• Alt + Ctrl + Z: Toggle between the last four positions changed.
• Ctrl + Left Arrow: Go to left word.
• Control + Right Arrow: go to right word.
• Control + Up Arrow: go to paragraph up.
• Control + Down Arrow: Go to paragraph down.
• Tab: go to next cell.
• Shift + Tab: Go one cell to the left in the table.
• End: go to end of line.
• Start: go to the beginning of the line.
• Ctrl + Alt + O: insert a footnote.
• Ctrl + Alt + D: insert a note at the bottom of the page.
• Alt + Shift + >: Go to the next note.
• Alt + Shift + <: go to the previous note.
• Alt + Q: go to smart search.
• Page Up: Go to the previous screen.
• Page Down: Go to the next screen.
• Ctrl + Alt + Page Up: go to the beginning of the window.
• Ctrl + Alt + Page Down: go to the end of the window.
• Ctrl + Page Up: go to the beginning of the previous page.
• Ctrl + Page Down: Go to the top of the next page.
• Ctrl + End: go to the end of the document.
• Ctrl + Home: go to the beginning of the document.
• Alt + Shift + B: Mark an element in the table.
• Alt + Shift + F12 + Spacebar: choose options.
• Alt + Shift + X: Mark index entry.

Keyboard shortcuts for Format of texts in Word

One of the tasks in which we can waste the most time is when it comes to formatting our document. Selecting the text, looking for the button, clicking… all this consumes time that, if we automate it using these keyboard combinations, we can save ourselves and work much better like this.

• Ctrl + N: bold.
• Ctrl + S: underline.
• Ctrl + K: italics.
• Ctrl + Shift + D: double underline.
• Ctrl + Alt +K: insert hyperlink.
• Ctrl + =: subscript.
• Ctrl + +: superscript.
• Ctrl + Shift + Q: Symbol font.
• Ctrl + Space: remove formatting.
• Ctrl + Shift + F: open Fonts window.
• Ctrl + Shift + >: increase font size.
• Ctrl + Shift + <: decrease font size.
• Ctrl + Shift + Z: reset font size.
• Ctrl + Shift + C: copy format.
• Ctrl + Shift + V: apply copied format.
• Ctrl + Q: paragraph aligned to the left
• Ctrl + T: centered paragraph.
• Ctrl + D: paragraph aligned to the right.
• Ctrl + J: justified paragraph.
• Ctrl + 1: single space.
• Ctrl + 2: double space.
• Ctrl + 5: space of 1.5.
• Ctrl + 0: add or delete a space before paragraph.
• Ctrl + Alt + T: Trademark.
• Ctrl + Alt + C: copyright.
• Ctrl + Alt + R: registered trademark.
• Ctrl + Alt + Shift + S: open styles menu.
• Ctrl + Shift + 1: title 1.
• Ctrl + Shift + 2: title 2.
• Ctrl + Shift + 3: title 3.
• Shift+Enter: line break.
• Ctrl + Shift + Enter: column break.

Word keyboard shortcuts with function keys

We almost always forget about the function keys, or F, that we have at the top of the keyboard. And, in the same way, these keys are almost always assigned certain functions or common tasks that allow us to work much better when writing or reviewing a document in Word.

• F1: help.
• F2: move texts or graphics.
• F4: repeat the last action.
• F5: open find and replace.
• F6: go to next panel
• F7: Open Review.
• F8: expand the selection.
• F9: update fields.
• F10: see menu access keys.
• F11: next field.
• F12: Keep.

If we combine these function keys with the Control key, we can access other useful functions for working with documents and the word processor window.

• Ctrl + F1: open or close the row of text options.
• Ctrl + F2: Print menu.
• Ctrl + F3: cut and paste special.
• Ctrl + F4: close window.
• Ctrl + F6: go to next window.
• Ctrl + F9: insert an empty field.
• Ctrl + F10: maximize window.
• Ctrl + F11: lock field.
• Ctrl + F12: Open.

We will also have other functions assigned if, instead of the control key, we use the Alt key on the keyboard together with the function keys.

• Alt + F1: next field
• Alt + F3: create new block.
• Alt + F4: Close Word.
• Alt + F5: restore window size.
• Alt + F6: return to the document.
• Alt + F7: go to next misspelling.
• Alt + F8: Macro.
• Alt + F9: field codes and results.
• Alt + F10: Open Selection.
• Alt + F11: open Visual Basic code window.

And, of course, also the same if we combine these function keys with the Shift.

• Shift + F1: Open the display format options.
• Shift + F2: copy text
• Shift + F3 – Toggles first case, all uppercase or lowercase.
• Shift + F4: repeat a search.
• Shift + F5: Scroll through the latest changes.
• Shift + F6: go to the previous frame.
• Shift + F7: go to the synonyms window.
• Shift + F8: Decrease the size of the selection.
• Shift + F9: go from a field code to result.
• Shift + F10: see context menu.
• Shift + F11: go to the previous field.
• Shift + F12: Save as.

Keyboard Shortcuts for the Word Ribbon

With these keyboard shortcuts we will be able to move around the ribbon interface of the program. Then, within each tab, we will have to access each of the tools using its corresponding assigned key.

• Alt + A: File.
• Alt + G: Layout.
• Alt + O: Home
• Alt + U: Correspondence.
• Alt + B: Insert
• Alt + Q: open Information.
• Alt + R: Review.
• Alt + K: References.
• Alt + W: View.

Other Word keyboard shortcuts

And, for those who like to take full advantage of the program, we can also find other generic shortcuts with which to control all the functions of this word processor.

• F8 + Left or Right Arrow: select next or previous item.
• Esc: exit extended mode.
• Shift + Right Arrow: Expand selection to the right.
• Shift + Left Arrow: Expand selection to the left.
• Shift + Up Arrow: expand top line selection.
• Shift + Down Arrow: Expand selection to the bottom line.
• Ctrl + Shift + Right Arrow: Extend selection to the end.
• Ctrl + Shift + Left Arrow: Expand selection to start.
• Ctrl + Shift + Up Arrow: extend selection to beginning of paragraph.
• Ctrl + Shift + Down Arrow: Extend selection to end of paragraph.
• Shift + End: selection until the end of the line.
• Shift + Home: selection to the beginning of the line.
• Ctrl + Shift + End: Select to the end of a document.
• Ctrl + Alt + Shift + Page Down: select to the end of the window.
• Ctrl + E: select the entire document.
• Ctrl + Shift + F8 + Arrows: select blocks of text.
• Backspace: delete character to the left.
• Ctrl+ Backspace: delete word to the left.
• del: delete a character to the right.
• Ctrl + Del: delete word to the right.
• Ctrl + Z: undo.
• Ctrl + X: Cut.
• Ctrl + C: copy.
• Ctrl + V: Paste.

Customize keyboard shortcuts in Word

With everything and with this, we must take into account that in these times we make use of a good number of different programs and platforms. Therefore, memorizing the shortcuts for each of them can be a somewhat complicated task. That is why, for certain occasions, as in the case of the popular word from Microsoft, we are going to offer you a solution.

We tell you this because there are applications that allow us, in addition to using their own keyboard shortcuts, to customize our own. In this way, we will be able to execute certain functions or tasks through those combinations that we are already used to or that are more familiar to us.

This is something that we can do in the well-known word processor, Word from the suite of productivity, Office. Therefore, below, we will show you the steps to achieve it. Thus, we can specify our own keyboard shortcuts to use in the program Microsoft, which, together with the use of Word templates, will make our work much easier. To do this, the first thing we will do is start the program as such and access the File menu option.

Once here, we will have to opt for Options, which will give us access to the configuration window of the Office program. Thus, in the left panel of the same, we are located in Personalize Options, where at the bottom, we see the Customize button. This is located next to Keyboard shortcuts.

Once we are located in this section, on the right we will see that two new selection boxes open. The first of them refers to the eyelashes that are part of the program, while the second shows the functions available in each of them. In this way, when we situate ourselves in any of them, we will see that the key combinations available by default. In this way we will already have the opportunity to add our personalized ones, so that, from that moment, we will be able to use them.

It is possible that at first this method seems a bit complex for us. customize these shortcuts of keyboard that we commented on. The main reason for all this is the enormous number of functions that we find in this section and that we can modify in Word. However, once we have done it in the first of the functions that interests us, we will see that the rest take much less time. But in this same window there is a drop-down list that we must take into account when making these changes.

We tell you all this because the Microsoft text editor offers us the possibility of making these changes to the keyboard shortcuts, but depending on the document. With this, what we really mean is that we will have the possibility of carrying out these modifications, both in all the new files that we are going to create here, and only in the current ones that we have open. For example, if we are facing a large project with a multitude of pages, we may want to change a series of keyboard shortcuts only for use in this document.

It may also be the case that we feel more comfortable when certain key combinations. In this case, the most interesting thing would be to make these modifications that we have shown you, but for all the documents that we open here from now on, including the current one. This is something we achieve by simply accessing the dropdown list called Save changes to. Here will appear the usual template that we open with each Word document, as well as the files currently open.

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