【Send PowerPoint by Mail】Step by Step Guide ▷ 2022

Since many years, It has been classified as one of the most used programs in the office world. In view of the fact that it is the main tool to which people turn at the moment of through panels that are known as “slides”. Through which, it is easy to expose any amount of information.

In this sense, this software offers the necessary utilities to enter and edit , as well as to add formatting, insert images, add music and animations, as well as many other elements. with which, it is easy to customize the PPTX file to a great extent.

However, in addition to its high level of customization, PowerPoint also is characterized by its remarkable versatility and flexibility. Reason why, its file format is supported by multiple email platforms, such as Gmail, Outlook and Yahoo. So, to know how you can share a PowerPoint presentation via emailWe invite you to read this post.

What are the requirements to send a PPTX by mail?

While it is true, the PPTX file extension belongs to the category of “presentations” and became the standard of the program Microsoft PowerPoint from your version 2007. Therefore, these files are characterized by store presentations developed by means of slides with text, images, audio, graphics, effects, diagrams, etc..

For its part, the PPTX file configuration makes use of Open XML and ZIP compression, which is why users wonder what are the necessary requirements to be able to send a document of this kind through email, without complications. Given the, it is considered a more advanced file type than PPT, its predecessor.

Indeed, below, we name the main requirements that you have to take into account, at least, when sharing a PowerPoint presentation from an email account:

• Mainly, you have to make sure that don’t be such a heavy file. So if your presentation contains multiple audio or video files, It is recommended that you choose to reduce the size of itcompressing the multimedia files.
• It is also relevant that you focus on optimize multimedia in the presentations to be sent, for compatibility reasons. In this way, you will ensure that the presentation occurs without any errors while it is downloaded and received from the email.
• If you prefer to keep your file safe PPTXit is necessary that you send it directly from PowerPoint to share as a PDF documentso they can’t edit it.
• In case you have a team with Windows RTyou must take into account that it is not possible to e-mail submissions directly from the Microsoft program. Therefore, you must do it from your email account, attaching the file PPTX over there.

Learn step by step how to send a PowerPoint file by email

As we mentioned at the beginning of the post, at this point, we will explain What are each and every one of the steps to follow to be able to send a PowerPoint file from Gmail, Outlook and Yahoo? which are the main email clients in the world.

Consequently, it is time to detail these procedures here:

by Gmail

With over 1.5 billion active users, gmail It is touted as one of the most famous platforms out there to send or share emails for free.

That is why, we will start by teaching you how to send a PPTX file via Gmail, correctly:

• Once you have affirmed that your document of PowerPoint meets the requirements mentioned above, proceeds to open your email account on the Gmail platform. This, as you usually do.
• Next, when you are inside your email inbox, locate yourself in the upper left corner of the panel and Click on the button that says “Compose”.
• Now in the new window “New message” that they show you, you must fill in the Recipients field (with the recipient’s email address), the Subject field and enter the words you want in the body of the message.

• Then, to include your presentation of PowerPointyou have to Click on the “Attach Files” icon. There, in the dialog window, browse and select your file PPTX to click “Open”.

• Finally, once the file is completely loaded PowerPoint in question, Just click on “Send” and thus, you will share your presentation by email.

by outlook

In view of that Microsoft Outlook is a personal information manager that facilitates the sending of emails and was created by the same company that PowerPoint and even, it is also available within the Microsoft Office suite; there is the possibility of sharing your presentations PPTX by Outlook directly from the slide show.

In this case, the steps to follow consist of:

• Initially, you have to open your PowerPoint document to submit and located in the program options bar, Click on the tab that says “File”.

• After that, head over to the left side bar and Click on the option that says “Share”.
• Now it’s time to Click where it says “Email” and then you have the possibility of choose the desired alternative to share your PPTX file. Either send it as an attachment, as a link, as PDFas a XPS attachment or as an Internet fax.

• Once you select the shipping method, the program will show a window corresponding to Outlook and from there, you will have to access your email account to complete the process of sending the file.

by yahoo

After Outlook and Gmailanother of the most recognized email clients used in the digital world, It’s about Yahoo Mail. In this case, the procedure for sharing a presentation of PowerPoint through yahoo, must be done directly from your platformsince it is not possible to carry it out as with Outlook since PowerPoint.

Thus, the proper process is:

• Once you have saved the file PPTX on your computer, you have to proceed to open your Yahoo Mail account like you normally do.
• Next, you must click on the “Compose” button which is in the upper left corner.
• Next, press the attach files icon which is the same as that of Gmail and Click on the option “Attach from my computer”.
• Now, among the documents hosted on your computer, find and choose the file of the presentation of PowerPoint to share, so click on “Open”.
• In conclusion, It only remains to send your email with the attached file and ready.