If you’re on leave, it’s a good idea to set out-of-office notices for things other than email. For example, you can set an “Out of office” message in the app and inform others that he is not there. Placing this message will inform your colleagues of your absence.
See how to set up an out of office message in Microsoft Teams.
Leave the office in Microsoft Teams
Microsoft Teams for Windows and uses the same user interface. The steps to use the Out of Office feature on both platforms remain the same.
below to use and configure out of office messaging in Microsoft Teams.
: Open the Microsoft Teams app on your computer.
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2nd step: Select the appropriate team from the left sidebar.
Step 3: Click on the profile photo at the top.
Step 4: Select Set status message.
Step 5: Click the ‘Schedule Out of Office’ button and this will open a dedicated Out of Office menu.
Step 6: Activate the Enable automatic responses toggle.
Step 7: Set office message.
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Please note that your added message will appear when people try to contact you in Teams or open your profile. Teams will send it as an automatic reply in Outlook.
After adding the out of office message, you have two options to choose from in the same menu. Let’s learn about them.
Send responses outside my organization: If you prefer to send an automatic message to contacts outside your organization, check the box next to “Send responses outside my organization.” Teams will let you choose between “Only for your contacts” and “All external senders.”
You can set different messages for your contacts only in the dialog box below. If you want to keep the same out of office message, copy and paste the message above.
Submit responses only during one period: This is a must for anyone trying to set up out of office messages in Teams. Check the period box and it will ask you to add start and end dates over time.
Let’s say you’re away for a week. You can add start and end dates and specify the time to schedule an out of office message.
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Set out of office in Teams settings
You can access the same option from the Teams settings menu and set an out of office message.
Step 1: Open the Microsoft Teams app and click the three-dot menu next to your profile picture.
2nd step: Go to settings.
Step 3: Select General and scroll down.
Step 4: Click Schedule and a familiar menu like the one above will open to configure the desktop state.
Switch out of office in Teams from Microsoft Outlook
When you’re out of the office in Microsoft Teams, it will automatically sync with your Microsoft Outlook email. See how you can leave the office in Outlook and update the same message in Teams.
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Step 1: Open the Microsoft Outlook application on Windows.
2nd step: Click File at the top.
Step 3: Select Automatic responses.
Step 4: You’ll see the same message you set up in Microsoft Teams.
Step 5: If you change the out of office message, the same change will also be reflected in the Microsoft Teams app.
Set status message in Teams mobile apps
There is no way to set up an out of office message in the Microsoft Teams mobile apps. However, you can set a normal status message and clear it after a set time.
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This is useful when you’re in a meeting or away from Teams for a few hours. See how you can use it.
Step 1: Open the Microsoft Teams app in either (both use the same user interface).
2nd step: Tap the profile icon at the top.
Step 3: Select the Set Status message.
Step 4: Add a status message, turn on Show when people message me.
Step 5: Set the timer to automatically delete the message after the set time.
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Tap Done at the top and your contacts will see the status message you set up every time they try to send you a message in Teams.
If you’re not in Microsoft Teams for a specific reason, you can use this feature instead of simply changing your team status in the app.
Establish clear communication between teams
It looks professional when you set up an out-of-office message in Teams to let others know the reason and how long to expect a response. Remember that the same out-of-office message also syncs with your Outlook email.
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