One of the main functions of digital tools is based on making the daily life of its users be much simpler. Therefore, from them, there is the possibility of carrying out various tasks thanks to its wide variety of resources and applications for it.
In this sense, at present, you have at hand many possibilities and an infinite number of programs to manage the accounting of your home or business, write work letters to your friends, polish your photographs to present them in a project and many other things. Taking into account that these applications already have a very widespread use both on a personal level, as well as on an academic, professional and commercial level.
Thus, when we refer to such tools, we are basically talking about the famous office applications which, in some steps, may be available individually and in others, in the form of a package. Learn more about this below.
What is an office application and what is it for?
To begin with, it should be noted that the term “office automation” refers to the acronym for “office” and “computing”. From there, office automation can be defined as the set of techniques, applications and computer tools that are used in office functions with the aim of improving, optimizing and automating all related procedures or tasks. This is also known as “office automation” either “desktop automation”.
In this sense, office applications are a group of programs that provide various functionalities and are considered to be widely used in the professional field and also at a personal and academic level. which are capable of devise, create, direct, transmit and save the information needed in these environments.
Therefore, office-type applications serve to help streamline and motorize any activity that can be done manually in an office, for example. Whether it be with regard to typing, file and document management, dictation, faxing, filing, microfilming, etc.
In addition to this, these very useful applications provide great ease when sharing files and also allow modify documents in real time and even with several users.
What are the most used and important office applications today?
Now you wonder What are the types of office apps that exist? and well, the most used and important today; Therefore, in this section of the post we present you with the main applications of this class that also They can be identified as the component elements of an office suite:
processors
Also Known As “word processing”, these office applications are the most used. Since, it is a kind of software with multiple functionalities for writing with various sizes and fonts of letters and characters, as well as various types of paragraphs, colors, artistic effects and more options.
In this way, they are programs clearly intended to create any type of text in a simple and fast way with the goal of producing written documents without any restrictions, unlike text editors that only handle plain text. In this sense, word processors support the creation, modification, editing and processing of any writing with various formats.
Spreadsheets
These apps are intended for store, slice data and perform calculationyes, just like analysis about them. That is to say, they are based on a type of document that facilitates the manipulation of numbers and alphanumerical data that are arranged in the form of tables, generally made up of cells. These are usually organized in a two-dimensional array of columns and rows.
It should be noted that the data entered into these programs may be texts, numbers, dates or any other. Since, from them, you will be able to order, organize and calculate new data. Additionally, it offers users to obtain graphs based on the data added in the tables. Thanks to this, they are tools used by crowd of professionalstoday.
Databases
They are generally known as “database managers” and also as “database management system (DBMS)”being these applications those that are intended for the creation, modification, update, production and storage of written reports on information that is contained in a database.
In this sense, users can access the information using specific reporting and consultation tools. Added to this, these types of systems provide methods for maintain data security and privacyalso to manage user access to them and even to be able to recover the information in case the system is corrupted.
It should be noted that there are three types of databases and they are:
- hierarchical databases.
- Network databases.
- Relational databases.
image editors
They are office applications that take care of and facilitate the treatment and manipulation of images, photos, videos and all this type of elements. In such a way that, they allow their users to edit images and videos in the simplest way by being able to reduce, crop, enlarge and retouch them. But they also admit the most complex way to do it, since it has the ability to make montages, animate videos and figures in order to optimize your presentations.
Added to this and among other details, image editors offer you the possibility of creating correction adjustments, work through layersmodify the resolution to your liking, etc.
It is appropriate to note that, There are several types and among the most important we find the following:
- Of design: These are usually tools that make it easy to create graphics and retouch high-quality images.
- photography: Occasionally, these are in charge of retouching and manipulating images and photos from various tools they contain.
- drawing and painting: They are those that allow graphic editing of photographs, bitmaps, can create and view GIF animations, apply filters and transformations, adjust colors in photographic elements, use video frames and capture frames from video cameras.
- of animations: Provide the necessary options to convert video sequences into animations in GIF, PNG, JPEG, TIF and BPM formats.
- CAD: Basically, they work for the creation of 2D and 3D designs.
- 3D: They allow you to design and create graphics, clearly, in three dimensions.
Presentation editors
On various occasions, you have to make presentations to expose some work at your university or work, which is why the need to resort to this type of program or application arises. Which, facilitate the creation of attractive presentations are extremely fast and simple.
Among its most relevant features, it should be noted that these presentation editors allow you to include text, as well as images, animations and colors so that you can make them to your liking and be really interesting. In addition to this, you can also make presentations with templates and even insert sounds and animations in your slidesalso having the possibility of publishing them on the Internet directly from the office application.
project editors
Basically, these computer and office applications are those that allow you to manage your projects. Which means that they simplify the organization of all the contained data, just like the scheduling of tasks and the management of the necessary resources in order to achieve a certain goal. Of course, keeping in mind the budget and specific time frames.
For its part, with respect to its most significant functions, we delimit that they refer to the scheduling of duties, optimal communication between the members of the project team, the allocation of time to tasks. Besides the resource management with respect to materials and coststhe follow-up of all the actions and the presentation of the final project.
Web page editors
This type of office applications are also known as “HTML editors” and they can be defined as those applications that allow you to easily create web pages, since it is not necessary to know said programming language to achieve it, that is, HTML.
Generally, most of the office suites and above all, the word processors that include; They have options to make web pages and also to convert the content of the documents into versions that can be exported to websites.
Secondly, There are several types of web page editors and the most recognized are the following:
- visual editors: These offer you the possibility of working as if you were editing the web page directly. Which means that the codes are not seen, but the elements (just as they are displayed in a browser).
- Those who operate with codes: They are editors in text mode that have a series of menus and toolbars that allow you to choose html tags. But, to make use of these applications, the users must know the programming language.
- mixed editors: These are the editors that present characteristics of the two previous types. In other words, you can choose between one and another way of working and also add or change certain parameters in either of the two systems.
layout artists
They refer to all kinds of applications that simplify text editing at a professional level. Since they contain a set of tools that have been specially designed for complex models with the aim of publish books, magazines, brochures and all these kinds of posts. With this, they make it possible to create professional-quality texts for printing or commercial distribution.
Among other functions, we detail that the designers have all the necessary tools to complete, successfully, the edition of a publication. In this way, they allow you to select the dimensions of the paper, the type of page numbering, the paragraphs, the style of the fonts, the spelling correction, etc. Like, various design tools.
author tools
They are also known as “visual languages” either “author environments” and are based on computer applications that facilitate the development of multimedia systems. In this way and in general, they are used to present specialized and multimedia content, such as videos, audios, images or text; from which they provide an aspect similar to that of a web.
For their part, the authoring tools provide a work environment full of objects, icons and option menus from which it is possible to display images (photos, videos, animations or graphics), play sounds, create buttons…
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