If you’re windows user surely you know all the services offered by microsoftoffice, This is how you can also find your Outlook email managerwhich aim to offer a series of advantages for both normal users and companies when establishing communications via email.
In this way, Microsoft It has this excellent mail system that will allow you to establish communications through these servers in a very simple and fast way. It works in a similar way to other email services such as Gmail or Yahoo!, so you probably won’t have any problems when using it.
Therefore, if you want to take advantage of the full range of functions offered by Microsoft and thus get the most out of it. operating system You must start using this tool, that is why here we are going to explain a little more what it is, what it is for and what are the advantages of using it, for this, follow everything that we will teach you below in detail.
What is Microsoft Outlook and what is this email service for?
It is a program that works under the platform of Microsoft Windows that has been developed by said company and that allows establish communications through an email manager, but this time it is a server of the system itself. Its main mission is receive and send emails as well as store both the messages that are sent or received by the user.
Previously this email server had the name Hotmail, which some time ago has been modified as Outlook and which is characterized by offering other functions in general apart from send and receive messages. Currently Outlook is part of Microsoft Office 365 installation package and it can be opened in any web browser as it offers such compatibility. It is important to mention that this email server can also be used as a standalone app.
This so that the user can work 24 o’clock hours or just use it with exchange server where the user will get different services available such as shared mailboxes, common calendars, among other functions available there. It should also be mentioned that the Outlook application is available for Android and iOS mobile devices, and which aims to improve the experience from email for mobile devices.
What are the main features of Microsoft Outlook and how do they benefit me?
Like all servers email offers certain features that allow users to benefit from its services, this in order to attract all possible customersespecially today when there are other major competitors. That is why here we are going to teach you What are the main features of Outlook and what types of benefits can contribute.
Among the most important features that can be found in Outlook we have the following:
Personalized email addresses
Being able to customize email addresses will prevent messages from those accounts from ending up in the spam folderin the cases of accounts corporate or business email from Microsoftit is essential to be able to provide them with this message personalization typesince this will prevent important emails from ending up in the spam folder and are difficult to find, either the emails of major customers or suppliers.
Order
Undoubtedly, one of its most outstanding features has been the ability to order it offers, since it allows users to better organize their inboxas well as mark those important conversations to have them with a easy access and not waste time looking for them among all stored emails.
Storage scalability
One of the biggest problems in email servers is the storage space in the free accountsbut thanks to the capabilities of Outlook this will no longer be a reason for complaints for your customers. This is how the productive options will allow prices to be scaled according to their storage needswhere with this server a constant growth of both the directory as chat history.
Cancellation of data leaks and losses
Through an investment in accounts corporate emailsthe user as coordinator of the IT area of his company or the company in which he works, will have security and confidence to be able to support all your dataThis is thanks to the personalized options offered by the platform where they can receive notifications when there is a risk of data leaks. private and personal data and information as can be numbers of credit cards or access credentials.
Mobility
Undoubtedly the mobility that Outlook presents has become one of the most important features of the platform, and it is thanks to them that users will have the opportunity to go to your inbox either from the home or office computer or from your smartphone or tablet. In this way, it offers a personalized solution that allows it to be adapted to any moment and device preferred by the client.
Integration with other collaboration tools
When working with these email managers, it is essential to be able to integrate all the files with other email tools. microsoft package how can it be Microsoft Teams or OneDrivethis will allow to create a clear collaborative environment while the workers carry out video conferences or meetings.
Advantages of Outlook
Taking into account The principal caracteristics What does this offer? microsoft email server, the following will highlight some of the benefits that this platform offers.
To do this, follow each of the advantages that we will teach you below:
Allows you to unify email accounts
This is mainly for companies where their teams have multiple account accounts. mail personal and corporate emails registered in Outlook or platforms like Gmail or Yahoo. In these cases Microsoft allows all of them to be unified in a single inbox, this will prevent the person from having to have several windows open with each of these applications either in the computer or mobileso this option will allow you to see all the messages from the same place.
Schedule important conversations
In this case, it allows users to schedule those conversations important in order to prevent them from being overlooked. With this function you can set the time and the day you want to see key messagesThus decreases the risk to go through high talks important to your life personal or business.
Allows better control of meetings and conversations
In the case of collaborators, they will have the opportunity to improve their availability at the time of schedule work sessions and meetings, this allows you to save time since you will not have to be contacting the rest of your team. Also, Outlook stands out for offering video, chat and audio channels of group that will allow to carry out all these meetings with a support.
Use automatic responses when you are not available in the email
As if that were not enough, it offers an automatic response functionality which will be sent automatically when the person is not available to answer the messages, this will allow the sender to know that their message cannot be read until a specific date.
Mostly this option is used when the person goes on a trip or for weekends when they are no longer at work. This will allow you to have contact with clients and colleagues effectively. In the subject of the message each user is free to put what you wantthe most recommended is indicate the date on which you will read your message and give your responsethis will allow the person who has tried to contact you to take that date into account.
Allows you to send documents easily
Another advantage that can be found with Outlook is that it greatly facilitates the document annexall this thanks to the organization of this email server.
Therefore, people can send documents quickly and without having to execute many steps for it, for this it has a log files that have been created recently. It also allows synchronization with OneDrive, Drive and Dropbox, which will allow you to take files from any of the cloud storage and share them via Outlook in an easy and fast way.
Learn step by step how to sign up for Outlook to have your Microsoft email account
If you don’t have one yet outlook account and you want to register on the platform in order to start enjoying the services offered by the Microsoft mail server, then you are in the right place.
Below we explain each of the steps to follow for this:
Create Outlook account
- To start with this procedure it is necessary that Access your preferred browser.
- press to enter to the Microsoft website.
- After a few seconds it will appear the page main outlookthere you must select the option “Register now” and a new page will automatically open where the registration form will appear, there you must complete the steps that appear on the screen.
How to fill in the form
In the corresponding fields you must write Your full namein the same way you must write the name of the user that you want to give to your account email, either “juanaperez@outlook.com” among any other name you want to choose. Keep in mind that if you choose your own name, other people will be able to find you easily.
Now you must fill in the fields that appear on the screen below, keep in mind that they are private data such as password, location, date of birth, gender, among some other responses that the server needs to provide information that may be of interest to you. Keep in mind that both the username and the password you choose will be the only data what are you going to need for access email.
Open Outlook account
At this point you are very close to finishing the registration process in Outlook.
To do this you must follow these steps:
- Here a new screen will open where you must enter the number of mobile phone or alternative emailthis is requested in case you have to reset your password in case you have forgotten it and cannot access your account again.
- you should also write the captcha to be able to continue, in case you do not have Alternate Emailsimply enter your mobile number.
- In the event that you want to receive commercial information from Microsoft,…
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