Microsoft Word is the most widely accepted word processor by all users worldwide. He was the first to generate major changes and advances regarding its functions and compatibility with other platforms.
It is based mainly on a typewriter that existed in the past, offering a very similar functionality, although much more complete by the way. In Word, we can find the most varied tools, from inserting a video to writing a “Job certificate“.
In this article we are going to show you the different features that make Word an excellent word processor. We will also teach you the best tricks so that you can increase your efficiency when writing documents.
What features make Microsoft Word a unique word processor?
Word has many features that we could spend hours reading about, but in summary mode we want to tell you what the most outstanding features of this word processor are for us.
Next, we detail them:
It is a very complete word processor because it allows, among other things, to review our spelling and grammar, highlighting errors with red and blue underlines. Other features is its compatibilitybecause Word can be installed on different platforms, including even Android.
It is ideal for work developed for the APA model, which is mandatory for the presentation of writings. Has different preset formats, which can be found at the start or when we open the program and look for a new document. These highlight the different templates that exist predesigned.
The functions are universaltherefore, documents can be printed and sent, inserting different letters or hyperlinks without their recipient being modified.
What types of documents can I create or edit in Word?
Among the different types of documents that we can edit, we will mention the following:
- Web page: if we need to save a web page, we can do it through a filtered web page. In this case, Word will only save its content and interface, thus obtaining a very small file.
- Format “Rich Text Format” (RTF): Created by Microsoft in 1983. With this we can write in Word and save it with one operating system and open it in another.
- Encrypted Text: to encode a text, a numbering scheme is used, which assigns an alphanumeric combination to each text character.
- HTML: Files with this web page language format can be opened.
- Memo pad: We can edit and dump its content into a Notepad file.
- Document Template: are all those previously designed templates which already exist, the fonts determined, the predefined styles and the assigned margins, for example, a service invoice, or a curriculum vitae templates that are already assigned in Word itself.
- Word document: for logical reason we can edit a text document of the Windows operating system.
- Word document for devices from the manufacturer Apple.
List of the best 50 Word tricks to get the most out of it
Here we detail the best Word tricks so that you really are a professional in these topics:
insert table
When we need to insert our text into a table so that it is neater and the data can be displayed in a better way, we can do it this way:
- Insert
- Table we choose the columns and rows by moving the cursor.
- The way to do it is by drawing the table for this we will do the same steps but we choose “Draw table”
Insert an Excel spreadsheet
When we have an Excel template and we want to send it through a Word document to show the advantages of graphics or other data that we obtained with the accuracy of the spreadsheet.
We can do it this way:
- Insert
- table excel spreadsheet
- We look for the reference file
- we glue it
insert calendar
When we want to write a text in Word and insert a calendar or dates so that it is neat, we will have to do this procedure:
- Insert
- Table
- quick tables
- We choose the one we like the most
template designed
When we need to work through preset layouts, Word gives us the ability to choose some of its presets.
For this we will have to go to:
- Design
- style set
- We choose the one we like
water frame
If we need to establish a watermark with our signature or with some other identification of ours, we will have to follow these steps:
- Design
- water frame
- Custom watermarks…
- image watermark
- we can also choose, Text watermark
Page background color
To change the background color of our page we will have to do these steps:
- Design
- More colors
- Standard
- ok we can choose “Custom”
set margins
One of the big complications that novice users have is giving the correct margin to the document they are writing.
In order to define a correct margin, both horizontal and vertical, upper and lower, we will have to follow this guide:
- Provision
- margins
- Custom margins…
- margins
- We choose between “Higher“, “Left“, “lower“, “Law“, “Binding” and “Inside Margin Position”
landscape orientation
Many times we present our documents in a landscape format or also called landscape orientation.
In order to do this job we will have to do the following:
- Provision
- margins
- Custom margins…
- Orientation
- Horizontal
- To accept
If we need to apply it to the whole document or just “From now on“, we can also choose these options.
Insert bullets to our list
When we work with different lists or we want to enumerate a series of elements that a statement has, we need to use bullets, which can be points or an enumeration.
To do this we will do the following:
- We select the paragraph or the elements that we want to enumerate
- We’re going to “Start“
- And we select the bullets
Footnotes
These kinds of texts are used when we do work in which we need to add a call or make a note about us.
If we need to do this we will do the following:
- We select the place where to go to give the note
- References
- Footnotes and immediately Word will show a number below a horizontal line with which we will have to write directly.
It should be noted that this number will be correlative, therefore we will not have to worry about assigning it the number 2 to control its numerical correlation.
Another issue to keep in mind is that Word will not change the place where the note was inserted and I took it out, it will be fixed to the sheet where the appointment exists.
smart search
If another document is large and we need to perform some recommendation search related to what we are working on, Word allows us to do this job.
For this we will go to:
We write what we need for example we will write “Bullet point” and we will see results on how to remove a bullet or how to add it. We can also see the bullet point, among other results.
Once we know our result, we click on it and it will show us all the help we need by clicking on each one of them, they will give us the precise indications.
Add a caption to an image
When we have put in the image it is our job and we need to add a reference title we can do it this way:
- References
- insert titles
- We write what we need
Now what we need is to insert cross references, we will do the same job, but we will add insert cross references in this way we can obtain the hyperlinks with which the automatic image is labeled.
Document protection
If we need to protect our documents, we will carry out the following guide:
- Check
- To protect
- restrict editing
- editing restrictions
- Start applying, in this field we choose “Yes, apply protection“
compare documents
Many times we make or edit changes in our documents and having small differences we can lose control of it. For this Word has prepared a tool that allows us to compare different documents highlighting the changes.
If we need to work with this function, we will do this:
- Check
- Compare
- Compare two versions of a document
- We choose the original document
- We choose The revised document
- We label the changes with some logical sequence.
Notes linked with Microsoft OneNote
If we need to link to notes in OneNote, we will do these steps:
- Check
- Linked Notes OneNote
- We write the notes that we want to highlight
highlight changes
Word offers us this very practical tool with which we can control our document with all the changes we have been making.
For this we will work as follows:
- Check
- Changes
- Accept and go to the next
- well we can choose”accept all changes“
design for print
When we need to see how our work looks with a print preview, we can continue with these sequences:
- View
- Print layout
Split our document in two
Many times we need to read parts of our work that we wrote at the beginning so we need to have the comfort of not going back and forth in the document.
For this, Word thought of being able to divide our documents on the same screen following this sequence:
When we need to reset a single view we will simply put our pointer on the split line and drag it up.
Rule
The ruler is a very important element when it comes to being able to establish different margins, or define the distance between the bullet and where the text begins.
The problem is that many times this rule can disturb our vision when working.
In order to hide it, we will do the following steps:
- View
- To show
- We select or not “Rule“
View multiple pages at once
In order to apply this tool we will have to go to:
- View
- Zoom
- multiple pages
To restore a single page we will put “100%“
reading mode
When we don’t want to have many things on the screen and we only need to read the document, we can do it by activating the “reading mode“.
In doing so we will follow these steps:
- View
- reading mode
- To return to normal mode we will:
- View
- edit document
Help in Word
It offers us both online and offline help, where we will write our query and a series of results will not appear that we can use:
- For this we will turn to help
- We select the question mark
Readings for people with disabilities
When we need to know if our document is suitable for people with disabilities to read, we can perform the following test:
- File, Archive
- Information
- Check for problems
- check accessibility
Earlier versions of Word
Many times it happens that we write in a Word with a new version and we have to send our document to people who have previous versions.
To…
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