. Today it has grown much more as the tool that allows us to improve in our daily tasks, thanks to the fact that it contains a variety of web applications that help us to increase our productivity at work.
Messaging assistance allows us quick access to our online files from any device; the latest version allows us to dispose of the appearance of our account as we want and how we consider to work best.
From your email you can work and manage the data you have in your tray in a simpler way, for this reason in this post we will inform you how you can speed up this process using the preview.
What information can be seen in the Outlook preview?
The Outlook email service It is a great ally when it comes to keeping our work schedule under control. Sometimes the haste does not allow us to download the attached messages that arrive daily, depending on your occupation, dozens may arrive in one day. So you just want to have a little view to make sure that the expected element has been received correctly.
This is when this tool simplifies this action, that is, You can see through a preview the file or what has just entered your email tray, without requiring an extra application. If in your reading panel you have emails with attachments from Microsoft Office suite and such as: , , and Visio, you can get a preview.
By checking the box “Always show the preview of messages”, in the tab “Setting” of “reading pane” in a matter of seconds you will be able to know what the content or file is about without having to open or download it, thus saving time. The main view according to the adjustment you have made or want to make It will show you one, two and even lines of the text contained in the email. By default the software is configured in one line, if you do not want to see any you can also deactivate it.
Learn how to turn preview on and off in Outlook
In your account you will have inbox, sent items, deleted items and others, these are your message folders and you can manage them at your convenience; if you place the “Subject” just below you can see a preview. If you didn’t know that this option was called that, then you already know. On the other hand, the view of your files in Microsoft Outlook you can also extend it or deactivate them in the same section.
We explain how to do it according to the equipment you are using, take note:
on windows
For people who work Outlook from Windows and want to preview their attachments or messages, they have to read this information:
- In the outlook reading pane you can view the attached files without using a third Program.
- The document PowerPoint, Word or Excel and Outlook They must have the same version installed, otherwise it won’t work.
- The attached file is located below “Affair” In the body of the email or reading panel, click on the file and you will be able to see a preview of it.
- If you click “Show message” or in the attached element you will open it.
on macOS
To obtain this file option for Mac users, it is necessary to have Mac OS X v10.6 or higher, if so, proceed as follows:
- click the mail or message you want to review.
- In show attachment detailstouch the item or file you want to see, the first option indicates “Preview”.
- Thus your attachment will be displayed as a preview window.
Set up a reading pane to preview messages in Outlook
The Reading Pane is the main interface of Outlook. that allows you to see the list of messages or folders without having to open the contents of each one, depending on what you want to keep visually. This body can be customized or changed to your liking. Outlook is made up of several panels such as: to-dos, people, navigation pane and others. This time we will tell you how you can configure and use your reading panel to get a preview of messages.
When you select an email from the list you will have access to its content or to all the attached files, of course you can manage the features and appearance of the reading pane. This segment allows you to quickly keep an eye on your messages.
In the same way, you can configure the panel to show you the first lines of that email list hosted in your inbox; It is a way to attend to your messages and give them priority according to your criteria. As I told you, Outlook allows the user to adapt the tool according to their needs: you are free to deactivate, activate or mobilize the reading pane.
By default, the reading panel is already activated, if you want to deactivate it, follow these steps:
- Find the tab “View” and select “Message preview.”
- Press on Reading Pane and you will find the option “Disabled”.
If this is your case, you want to move or activate the reading pane, do the following:
- Go to the tab “View”.
- Click on “Reading Panel”.
- Choose the view of your preference (Right or Bottom).
- In this same section you will find the setting to disable or close only the folder where you are.
Now disabling the reading pane for a group of folders is done like this:
- For the cursor on the tab “View” and click “Change view”.
- The above option will take you to “Apply current view to other mail folders.”
- Later select the folders to which you want to apply said view.
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