Luckily, the Mac computers allow their users to automate almost everything on themthis in order that people can be much more productive when they work in these teams.
It must be taken into account that automation it is not something essentialbut that everyone can take advantage of and take maximum performance when performing some specific tasks.
That is why we are going to teach you step by step below. how to automate everything on your Mac and be much more productive. To do this, follow in detail everything that we will teach you throughout the post.
What is task automation?
macOS has offered a automation system for many years and which has been known as Automate, It allows many types of tasks to be executed without having to perform any action on the part of the user. This is how all this has allowed many people to take advantage of the full potential of these computers.
However, being able to run certain tasks automatically on Mac It is not always so simple since, one of The main drawback of Automator is that it is not always easy to use. Therefore, to be able to take full advantage of this tool it is necessary to have some basic knowledge.
Benefits of automating MacOS
Being able to use the automation system on MacOS without a doubt, it will offer you some important advantages, mainly when it comes to wanting make the most of your computer’s performance.
That is why we will show you the main benefits of automating MacOS below:
- It allows you remove metadata.
- You may organize the files by type within the selected folders.
- Carry out Backups of folders.
- start different Applications.
- rename folders or files.
- Change of size and format the files.
These are some of the many options available that you can carry out at the time of automate your computerso you can get a lot out of this tool.
MacOS Automator What is it and what are its functions?
Automate is a macOS app that allows you to automate different types of tasks from your computer using workflows. It should be noted that despite the fact that its operation is not the simplest of all, it does not offer many complications either, since you do not need to know about programming language or scripts.
Some of the functions that you can perform with this application is that you will be able to interact with other tools Y macOS apps in an automated way either to carry out a single action or a series of complex tasks. Therefore, the goal of Automate is to automate a series of tasks that you perform constantly to minimize your work. This will allow you save time in certain tasks as well as Create constant workflows.
Some of the actions that you can perform with Automator on MacOS are the following:
- Create different scripts: The scripts are very similar to those you can create with AppleScript or . In these cases you will only have to add the most appropriate script action to be performed to the workflow and enter the code.
- Create applications: In this case, there is no reference to creating an app from scratch, but rather, you can create a shortcut of an app For example, delete all screenshots from your computer.
- Export your creations to shortcuts: Both the shortcuts like Automator They are efficiently connected. This is how all the workflows you have created in Automate you can export them to Shortcuts at any time and customize their name.
- Make your Mac do repetitive tasks: Tasks like rename or file size as well as perform Backups These are tasks that thanks to Automator your computer can constantly perform automatically.
So you can create workflows in MacOS Automator
To create an Automator workflowit is important that you select the type of workflow you need and add each of the actions.
To do this you will only have to follow each of the steps that we will mention below:
Select the type of workflow
- The first thing you should do is enter the application of “Automate” from your Mac.
- When you are there you will have to select the option “File, Archive” and subsequently “New”.
- Now you must select the type of workflow. In these cases there are different types of flows such as the following: Workflow, application, quick action, folder actions, print module, image capture module, calendar alarm, dictator command, among others. In this case you must choose the action according to the action to perform.
- Therefore, when you know which of these flows you will needthen the next thing will be to select it.
Add the actions to the workflow
Once you have selected the workflow that you need, the next thing will be to add the actions to it. In the case of Automate all actions are grouped into categories by the type of files, data or application.
Each of these actions represents a single step and which we will show you below:
find a stock
Within the Automator app on your Mac computer you will have to perform the following actions to be able to find an action:
- Expand Library: The first thing you should do is see all the available actions, for this you must click on the arrow to expand library.
- See related actions: To see the actions related to one of the available categories, then you will have to select the category in the column of the “Library”.
- Search for a particular action: For this you will have to write a keyword in the search field. To perform a search in a specific category, then you must first access the category and then write the word in the corresponding field.
- Record your own actions: To create your own actions you will have to click on the button “Engrave” and complete the task you want to automate. Once you finish, you must click on the button “Having”.
Add a flow action
In the case you want add a flow action, then you must click on it and it will automatically appear. Note that if necessary you can add more actions.
Save the workflow
The first thing you should do is select the button “File, Archive” and then click on “Save”. In case you have created a specific workflowthen the flow will be saved according to the type you created, whether you have selected a alarm stream from calendar or app. In the first case, the Calendar app will open and an alarm will be created.
Learn how to automate tasks in MacOS
There are various forms of power automate tasks on MacOSin this case we are going to explain two ways to do it.
To do this, follow each of the methods that we will teach you below in detail:
with declutter
Declutter is an application that will allow you to automate different actions in macOS in a much simpler way. It is used mainly to manage and place in order the Mac desktop.
This is how it is considered an app to organize all the files that are displayed there and prevent it from becoming a site with hundreds of shortcuts. Therefore, if what you are looking for is to have greater control in this aspect with Declutter you can get it from automated way creating and customizing each action according to your needs.
By default, the app will create four folders:
- Images.
- documents.
- Videos.
- Music.
In case of don’t want any of these folders but create others, then you can do it manually according to your needs. Likewise, Declutter it will permit you manage the rules for each of the folders.
To do this, follow these steps:
- When the app is accessed from the icon of the menu bar you can select the folder to modify or create a new one.
- There you will be able to select the icon, name and color from the folder.
- Once that is done you will have two fields to enter whats folder criteria For example, if it is a folder of images, you can establish the type of extension for them, whether you want only images in PNG or JPG. You can also place a word so that all images that contain it will also appear there.
Finally, for activate Declutter It can be done manually, for this you will have to click on the activate button either set intervals to run from time to time.
with hazel
Another available option is hazel app, which will allow you to carry out all this in a very simple way. This app developed by noodlesoft It is a classic for the most veteran when it comes to carrying out automations on mac To do this, it offers you a large number of rules that you can combine to carry out different actions such as use certain extensions, names, that meet one or more criteria, contain one or more wordsamong many others that you can configure.
Hazel is a very powerful application that will not only allow you to organize your files but you will also be able to perform backups, rename folders and many other interesting actions. Therefore, Hazel has become one of Top Declutter Alternatives in case you don’t like the first one or it doesn’t convince you at all.
Other MacOS tools to automate tasks
There are other tools that will allow you automate tasks on MacOS easily and quickly.
In this case, follow in detail everything that we will show you below:
smart folders
The macOS operating system has always allowed its users to create smart folders and thus be able to take advantage of all the spotlight potential. This will allow users to focus only on those files that are of interest to them.
This is how through use of search filters users will be able to create folders that group only the most recent photos that have been saved on the computer. Also, you can use this tool to keep only the files that interest you and delete all the others that only take up a storage space.
siri
Siri is one of the most interesting functions of Manzana and which can be used by macOS users. This is how through it you will be able to perform mathematical calculations automatically. Which becomes a great advantage if you need to take out a lot of accounts.
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