【 Block Emails in Outlook 】 Step by Step Guide ▷ 2022

Regardless of area in which you use the at some point you will find yourself in the situation of having to block emails from certain senders or on certain topics.

Fortunately, Outlook provides you with a wide variety of methods to block both users and specific topics.with the aim of preventing you from receiving more emails from them.

To find out about the necessary procedures to keep your inbox free of unwanted senders, continue reading. We will teach you step by step the methods to block the entry of emails to your inbox.

What kind of emails can we block in Outlook?

As a general rule, Outlook allows you to block all kinds of incoming emails that are sent by a sender. put on the spam list. All items on this list will be treated as non-necessary mail and . From the Outlook security settings you can access this list to manage its elements.

Besides this, there is the possibility of generating specific rules of behavior of the inbox, which will allow us to block the entry of emails for a specific sender, subject, or keyword. These rules are easily accessible from the Outlook settings screen and we will be able to apply the amount that is necessary, thus automating the management of incoming emails.

Learn how to block emails from a specific sender in Outlook

Outlook, like many other email services, allows you to block specific email addresses in order to prevent you from receiving emails from recipients on this list. The reasons why this is done are varied, but regardless of the field or context, the contact in question has become undesirable, which is why you need to block it.

To do this, you just have to follow these steps:

On the top toolbar, click on the option “Not wanted” to open the dropdown menu.
Select the option “Block”.

By selecting this option, you can avoid receiving more emails that come from that email address. you can take this action as many times as necessary, with the addresses that you think are convenient.

So you can block emails from a specific topic in Outlook

This procedure is a bit more complex than simply blocking a user. It is about creating one or more programmable rules or filters to delete messages that contain a certain topic, subject, or keywords. Although it is a longer process, not necessarily complicated.

It is easily accessible from the Outlook settings and you will be able to create or modify the filtering parameters in the following way:

From your inbox, click the gear iconlocated in the top bar.
Choose “View all Outlook settings.”

In the section “Mail”you must click on the section “Rules”.
Select the button “+ Add new rule”.
defines a name for the rule.
Select the condition under which this filter will be applied. For example, in the section “Affair”select the option “The matter includes.”

Fill in the text field with the words you want to filter out of your inbox.
The next step is to open the dropdown menu in “Add an action”from here, you must define what will be done with the incoming emails that comply with what is specified in the rule parameters. To avoid receiving them completely, click “Remove”.
Choose the button “Save”.

Through this process, You can create a simple rule that will automatically delete messages that include the words you specify in the subject. It is possible to modify the rule and add more conditions to refine the filter for the inbox.

To do this, you just have to enter the rules section in the Outlook settings and guide yourself through the following steps:

Choose the rule you want to modify and click the pencil icon.
Choose the link “Add another condition”.

Specifies a new parameter to filter incoming emails.
Click on “Save”.

At this point, you can choose conditions such as keywords in the message body, predefined priority, email addresses, and message sizeamong other categories that you can use to filter the email.

Discover how to organize your mailboxes in Outlook

In addition to configuring rules and blocking unwanted senders, You have many other actions available to reinforce privacy, and that also provide great help when it comes to organizing mailboxes in Outlook. Applying these methods of organization, will allow you to create a secure and personalized inboxwith scheduled filters on incoming emails and email lists assigned as trusted senders.

Go for it:

Only accept emails from trusted senders

This simple function makes a big difference when it comes to keep your inbox clean and organizedmaking sure that the emails that enter your inbox come from addresses registered as reliable.

To activate this feature, follow the instructions below:

From the inbox, click the gear icon located next to your profile photo.
Select the link “View all Outlook settings.”
In section “Mail”, enter the option “Unwanted mail”.
Scroll to the bottom of the window and check the option “Only trust email from addresses on my sender list and safe domains and safe distribution lists.”
Click on “Save”.

Through this configuration, Outlook will reject any incoming email from a sender not on your safe domains and address liststhus ensuring that all incoming emails are trustworthy.

Organize a list of safe contacts

Outlook’s internal settings offer the ability to create safe sender lists. These lists can be made up of personal email addresses or emails with their own business domain. The emails that belong to this list are added manually by the user, after it has verified that said senders are reliable and safe sources.

The method to create and manage this list is as follows:

enter to the quick settings function clicking on the gear iconwhich is visible next to your profile photo.
click on the button “View all Outlook settings.”
in option “Mail”, enter the section “Unwanted mail”.
Scroll down to find the section “Safe Senders and Domains” and click “+ Add”.
Enter email address in the text field, and press the key “Enter”.
repeat the process with all the email addresses you want to add.
Once all senders have been entered, click “Save”.

To ensure the highest reliability, It is recommended that you have had a prior interaction time with each account that you add to the listin order to be completely sure that it is a trustworthy sender.

Be aware of unknown senders

More than an Outlook feature, This is a behavior that as a user you must acquire in order to ensure that the emails that enter the inbox are safe and do not contain malicious content. If for any reason, it is not convenient to activate the function of trusting only the senders of the lists, It is necessary to be aware of the emails that contain emails from addresses that do not belong to this section.

For this, it is highly recommended check the profiles of these senders, and run any attachments they may contain through a threat detection program before you even think about opening them. Through these actions, we can greatly reduce the risk of attacks on your email informationmaking it difficult and transfers of malicious software through attachments.