One of the best ways to grow and take advantage of the day to day is by delegating less complicated tasks to the software we use every day. Nowadays there are many productivity tools that are focused on meeting the goal of better managing time.
We have many of these tools, but for the simple fact of not knowing how they work or in many cases for not knowing that they are there, we stop taking advantage of them and optimizing our days.
This is the case of the automatic responses of , That is why in this post you will learn what they are and how they work from scratch so that you can spend as little time as possible answering emails.
What are automatic responses and what are the benefits of using them in Gmail?
Automatic responses are messages predetermined by the user so that they are sent back immediately to any contact who tries to communicate via email. The idea is that the person who tries to contact us receives a message that can indicate the state or the degree of occupation in which we find ourselves.
The advantages of using this configuration can be many:
- Satisfy the need for quick responses of clients or other contacts.
- Save and improve the time that is lost answering messages.
- Filter to contacts who need immediate attention from those who do not.
- avoid explaining the reason for the absence or lack of activity.
- It may be a way to redirect your customers to a more convenient means of winning a sale.
On the other hand, we can add that this configuration is very versatile, since it can be programmed only for periods of time for vacations, weekends or simply as a general response for a lifetime. With this, the user can keep his presence intact during work break periods, for example.
Learn step by step how to create automatic responses in Gmail to fully automate the use of the platform
Automatic responses can be very useful for the occasions in which we will not be fully active to attend to matters in the mail.
It is enough to know how to predetermine these messages, which we will see below:
on mobile
Note that this is only available for those Gmail addresses and for Microsoft Exchange addresses:
- As a first step it is necessary to open “Gmail”.
- Click on the button at the top of the screen with the 3 horizontal stripes.
- Scroll down the screen and select the option “Setting”.
- Now choose your email.
- Scroll down the menu to the option “Auto reply” and tap on it.
Then configure according to your preferences:
- The start and optionally the end dates of automatic responses.
- compose a message appropriate.
- Post a subject that alludes to the type of response.
- Choose if this message is for all users or only those who are in your contact list.
- To finish press “Clever”.
In the computer
If you will use this frequently you can make a file and save it on your computer to save time and not have to write them again:
- The first thing to do is access the account Gmail.
- Once there, you have to enter the “Setting” clicking on the cogwheel button, located in the upper right corner.
- We immediately select the option “View all settings.”
- Then we must scroll down to click on the option “Auto reply on.”
- before saving we must configure the first day from which an automatic response is available, and optionally the date of its completion.
- Notably You should not forget the subject and most importantly the Gmail message.
- On the other hand also you can choose if that automation will be available for the whole world or only for your contacts.
These are the best examples of automatic responses for Gmail that you can use to inspire your own.
The occasions in which automatic responses can be used are many, for this reason, in this section we have prepared some small examples where it would be viable to use this setup that provides us Gmail.
Go for it:
When they ask you for additional information
It is important be tactful when generating a sale, for what is necessary express good emotions and convey them to customers who show interest in our products or services.
Here are a couple of examples of a default message suitable for customers who need more information about what you sell:
- “Hello dear, we are glad to know that you are interested in our products, for more information go to the details section of “.
- “Hello dear, we are pleased to know that you are interested in our services, for more information contact us through “.
When you request a service
One time got the customer to place an orderit is even more important answer any questions that he may have.
For that you can use these types of answers that we present below:
- “We are very satisfied to have the services you need, if you have any questions, please let us know by fast track through “.
- “We are aware of your request and we will give you a prompt response by this means as soon as your service is available.”
when they greet you
Similarly, it is also necessary care for our close peopleas this is vital to maintain family and friendly ties.
That’s why you can also come up with a type of quick response to send to your loved ones:
- “Hi, thanks for remembering me, I’m a bit busy right now, but tonight I’ll be answering you for .”
- “Greetings, I’m glad you’re communicating with me, right now I’m attending to work matters, if it’s something urgent please call me here.”
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