when you need create a schedule to follow all your projects, you can use Microsoft Word without any problem. With this program you will be able to carry out this task in a quick and easy.
For your work to have a professional result, you should know all the secrets of using the schematic tool. This will allow you to choose the best option for you.
If you want to know in detail the steps you must take, we invite you to read this article until the end. We will also teach you some tips that you should keep in mind when making an efficient schedule.
Outline or SmartArt? What is the best tool to make schedules in Word?
although, with you will have a much better and more striking preset format, you will not have the possibility of incorporating other options into your schedule. So it is always convenient to carry out this type of task by means of a scheme.
With this last tool you will be able to choose the number of rows and columns what will your timeline. In addition, if you have made a mistake in the calculation, you can add or remove any element in a simple way.
Finally, when you choose the scheme as a work tool, you can give it a different one through the “Design” menu and so you will get a schedule with incredible results.
Steps to make a schedule for your projects in Word easy and fast
The steps you must take to create a schedule for your projects are the following:
- The first thing you should do is establish the priorities that your schedule will have. That is, you will have to put all the activities that you will carry out during the days of the week. Then, you must choose if you want to add hours to the table or directly do it for a full day.
- Choose the place within the document in which you will add the schedule.
- Then click on the menu “Insert” and then click on “Table”which is the only function inside the group “Boards”.
- A window will appear in which you can choose the amount of that you can enter Choose the items you need. Do not worry if you do not calculate correctly, since you will be able to add or remove cells anytime.
- Suppose you have 4 activities and that you will do it from Monday to Friday. you will have to choose 5 rows and 6 columns.
- In case you want to add morning and afternoonyou will have to add one more column.
- Leave the first cell free and start typing the days of the week in each of the column header cells.
- Then enter the name of the activities in the first column. Do not forget that the first cell must be free.
- When you’re done, you’ll be able to choose a format for the . To do this, you will have to select it and go to “Design”then choose the border style, color and any other elements you want to modify.
To split the row, you’ll need to address the function “Table” and then click on “Draw Table”. You will see that the pointer has turned into a pencil, you will have to draw a line in the middle of each cell so that every day has 2 divisions.
In the first row you can also use the function “He drew” and form a diagonal. You can write days and activity in the first cell you left empty. In this way, you can have a double entry box in a professional manner.
Tips to make your schedules and better organize your projects
When you want to make a schedule you will have to take into account these tips:
Adaptable
This is one of the features that you should arrange your schedule in relation to the tasks that you want to put in it. By this we mean that the painting you make, it should fit all the projects you want to include in it.
This will allow you to have, in an orderly way, all the activities and thus be able to organize them in a simpler way.
It should be easy to read
This is another of the points that you will have to take into account when making your schedule. If you include too many elements in the two-entry table, you will have the inconvenience that you will lose yourself, visually.when following the projects.
In this way, so that you schedule meets targetyou should design it in a simple way so that it is easy and quick to read.
Summarized
Many people put more detail into their schedules than they need to. You’re actually going to have to create a table that allows you to put all the information you need about your projects, but in a summarized way.
With this you will gain efficiency, since you will be able to have all the events controlled.
Size
A schedule should be useful to you. Therefore, the size of the table that you have designed should be practical enough so that you do not have problems when moving it. You must bear in mind that it cannot be small either, since you will lose sight of a project that you have entered in the box.
Also, if you are not going to print it and you will have it together with a text of a document, you should consider that the size does not exceed the print margins of the pages. Since, in this way, it would not be neat and could affect the reading of the rest of the writing.
Cash
Beyond the above advice, You should keep in mind that the schedule has to be effective to fulfill the purpose for which you have designed it. That is, you will have to take into account its colors, its style, the typography of the letters and any other point that helps to increase its efficiency.
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