There are many programs that have tried to equalize as the best software for . However, today after more than thirty years, he is still the undisputed leader.
One of the reasons for its success is the ease of use and how it has managed to retain essential features between updates. That is why people who used it a long time ago can work with the new versions without the risk of getting lost between buttons and menus.
print preview, is one of those tools that have not changed their function. Neither has its location within the interface notably done. Neverthelessyou may not know her yet. in this post we will show you how to use it and where to find it.
What is print preview and what is it for in PowerPoint?
This is an essential function for our presentations. Especially if we want put them on paper. Although it is usually one of the last steps we carry out, it is always convenient check to be sure. The main function of this tool is to show how our presentation will look like in a sheet printedas we have it so far.
Namely, which does not take the last saved file, but uses the slides with the changes made. This utility is designed so that we do not take no surprises at print time. Since in it we can see with enough precision how the presentation will come out of the printer. This becomes much more important, if we send our work to a printer or copy center.
What can we see in the preview of a presentation?
In addition to the preview itself, in this menu we can find some extra tools. They are divided into two sections. The first is “Printing machine”, there we can access the selection of it as the configuration of the device. Each panel varies depending on the device and the drivers installed for its use. Below are the options for “Setting”. Which modify the parameters of the document.
These are always the same, although there may be some minor differences between the packages of Office. In the first drop-down, we find the options to select which slides of our document will be printed. They may be “all slides”, “print selection” in which case we will have to select them previously from the work table, “print current slide” and finally “custom range”.
Below this we must indicate the slide number(s) to be printed separated by commas or hyphens. The second dropdown corresponds to the number of slides what we want per sheet. Here we can select if it will be printed complete, the notes of each one or a scheme with small images will be included. In addition to this, it is possible to select up to 9 slides per sheet, frame them and adjust the size and the quality.
Under the latter, the faces of the sheet to print. That is, single or double. It is important in this case, that it matches the configuration of the printer. Since, if it does not allow this option, it will not help us to print to double sided. In the event that we are going to make several copies, it is necessary to pay attention to the drop-down that allows the batches to be interleaved. The two ways to do it is “Interspersed” which prints the total pages and starts over or “without interleaving”which does it according to the page number.
The last setting corresponds to color. It is very useful because, regardless of whether or not we have a color printer, make changes to the textures of the document. In other words, it simplifies the slides so that they are easier to print, even on black and white printers.
Learn step by step how to preview a PowerPoint presentation
Access this menu It is very simple. Once you have finished with the modifications in your document, press the menu “File, Archive”. He himself is in the upper left corner of the window.
then choose “To print” inside the side panel. Don’t worry, this will not directly send the document to the printing machine. Instead, all the options we described above will be displayed. If you’re ready, you can press the button “To print” in the upper sector and if you need to make more changes before doing so, simply press “Exhaust” on the keyboard.
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