Most people are used to using the Zoom meetingsnevertheless some are unaware of the option of organizing seminarsin which one or more speakers participate to provide information of interest related to a particular topic to those who sign up.
In these types of events, administrators want and need to have more control of the activity that is performed. This option is not available in the free account, so you must to moderate the presence of between 100 and 10,000 users at most.
If you are interested in conduct a seminar on Zoom or to know how is your functioning, In this guide you have all the necessary information. You will learn to program them on any devicethe way to promote webinars and five additional alternatives that serve to organize these events online.
Zoom meeting scheduling utility
Organize a seminar or any other meeting using the platform Zoom has its advantages, taking into account that is one of the most widely used video calling apps and that it has gained space compared to others that have been on the market for many years.
Some of the utilities that you will find when scheduling your activities with Zoom are the following:
- Supports a large number of people: even so, the quality of audio and video is not lost.
- Guests do not need to download the app: with a link it is enough to join via the web, even without being registered.
- You can record the content: it is helpful to have a backup from classes or seminars.
- Virtual backgrounds can be used: this is intended to give a different image to your profile.
- Adapts to your internet connection: This includes low speeds.
- Increase productivity: You can do more when you have time from anywhere and at any time.
- The free version is very complete: If you don’t have a paid license, you can schedule meetings with most features.
- Works perfectly on mobile: important when you want to connect outside of a living room or office.
Learn how to schedule a webinar on Zoom
In the webinars it is necessary that the registrants fill out a small form before receiving the access invitation. This can be done in the form Handbook either automatic, with the intention of completing a database and keeping track of the participants.
From now on, you will see in detail how to schedule a seminar either on a mobile device or from your computer:
On Android and iOS
The main step to perform programming on a mobile device is have the app downloaded from the official store.
Then you will make the adjustments, as shown in these points:
- Open the Zoom app on your mobile device.
- Search “My webinars”.
- click where it appears “Schedule my webinar”.
- In the line of “Affair”, Give your event a name.
- Next, in “Description”, Write down relevant details such as the name of the company and the name of the panelists.
- point the date, time and duration of the seminar.
- There are two optionswhat is to do pre-registering or leaving it free and that whoever wishes can participate.
- Then you have the freedom to choose some options, among them if you want to record the informationthe format of the invitation and the promotion that will be carried out.
- During the eventyou will have various functions available as administrator with the ability to mute everyone present, remove participants, or lock the meeting.
On Windows 11 and MacOS
The steps to schedule a webinar from the computer are very similar to those of a mobile device. Apart from the basic configuration, In this part of the course you will learn how to approve the records of those who are interested in participating.
To do this, take note of the following aspects:
- look for the box “Schedule a seminar”.
- For Activate for participants to register, click “Record” which is in the box “Webinar Setup”.
- aside, you can select whether participants will comply with a single registration or must do so before each session.
If you want the registrations to be automatically approved, you have to do the following once you already have the programming done:
- Go to the bottom of the page and click on the option “Invite attendees”.
- Next to the approval there are two options: “Approve manually” either “Approve automatically”.
- Choose the one you prefer and at the end click on “Save all”.
- Prior to finish, copy the link address that you will send to the participants of your seminar
Tips and tools to boost your seminars on Zoom
So that For an online workshop or seminar to be successful, it is advisable to choose the best tools available. But there are also some tricks that you must apply to capture the attention of the public and increase interest in what you want to promote.
Go for it:
Design a good promotional campaign
Those interested in your webinar will not arrive automatically or without making any effort. Therefore it is convenient establish a good promotion strategy on your website or personal blog, as well as on social networks where you include graphic content and posts related to the theme that the panelists will develop.
The idea provided by the experts is start with an advertising campaign at least four weeks before the date that you have designated for the online workshop, increasing the presence of the banners when there are a few days to go. Maybe you can turn to paid ads on social media to increase visibility.
Choose a suitable format
Seminars rise to the next level when they have several guests or panelists who contribute their knowledge of the topic. This generates more expectations in the enrollees. Of course there is also the possibility that you will be the only speaker. Nevertheless, it is convenient to evaluate all the possibilities and at the end point, choose the time that each person will present.
Besides, you have the possibility of open a panel discussion with the audience or with other special guests. If there are specialists in your audience, you can allocate a space within the duration to discuss and analyze important details.
Have a clear outline of what you will talk about
It’s key organize ideas with time and establish an outline through which the course will rotate. Improvising as you go is a bad idea, you have to demonstrate security and tranquility when developing the subject of which you are an expert. Design a brief outline in which the main points are captured and the space that you will dedicate to each one.
Nor is it that you are going to have everything written down to the letter and you are going to read your speech from a device, word for word. You must do it with a conversational tone, with a fresh and natural style so that there is a plot thread throughout the session that keeps attendees pending the next point.
Make good use of visual elements
Well-used images bring more to an online workshop than thousands of words. However, it is important that they are not too overloaded, the simpler and more to the point their structure, the better they will fulfill their mission. If you decide to develop a slide, one of the elements that you must include is a summary of all the points or at least the main ones that will be covered.
Secondly, shows some of the tools and web pages that will serve as support material. You can use this as you touch the key point. And in the same field of the visual, it is convenient that the webcam is of good quality, much higher than what comes with computers.
Create a content library
One of the tools that Zoom makes available is the record the content generated during a course or seminar. With this material at hand, you can make it available at any time to those who participated in your workshop, according to the requests or requests you receive.
Have the recording handy allows you to continue to capture attention for days or weeks after the seminar ends. You can also share some fractions on the website or on social media, which will help get new people interested in future dissertations.
Alternatives to Zoom to do online seminars
You know what Zoom is one of the tools that is in fashionHowever, it is not the only one available to do online seminars. Perhaps there is an aspect that worries you or you want to meet others to reach your public the next time you organize a workshop.
Here in this course you have five that you can add to your list of applications:
GoTo.com
This system allows transmit between one and twelve continuous hours without risk of interference or disconnections. Likewise, some 3,000 participants can join simultaneously, live and from the comfort of their home or office. It has applications for different devices, be it computers or mobiles.
Other aspects to note is that no need for participants to download any software or apps, HD quality can be used and there is a direct chat message with those who are connected. The free trial has a maximum of nine connections and the paid version costs around $10 per month.
easywebinar.com
This application has a very nice and intuitive interface, which also has several predesigned templates that easily adapt to WordPress, if you had a page there. The transmission of the workshop also It can be made visible on Youtube or Vimeo, still live. It offers the possibility during the conference to show tips and links to keep the audience active.
Another aspect that stands out is the possibility of connecting with other social networks and mail systems. They do not give a free trial but promise a refund in case the tool does not meet your needs. It does not have a limit of participants and simultaneously you can use up to 10 panelists.
WebinarJam.com
One of the main features of this application is that of upload up to 10 videos and share them as part of your webinar. When the option to play is given, the webcam automatically turns off and now those present only see the movie. There are many templates you can choose from to give your meeting a different look.
Some properties that Jam Studio has are screen sharing, chatting with participants, recording on YouTube and that no app to download and no limit on the number of guests. The cost of use per year is 497 dollars without the possibility of testing before contracting the service.
hangouts.google.com
The transmission of all the seminars on this platform is done only through Youtube, in HD quality and creating an automatic backup of the workshop, which can be reviewed later. Appointment scheduling is set up with Google Calendar and then activated in Hangouts. The service is free and there is no…
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