MS Excel has become one of the most important and useful programs to do everything type of management and projects. This is because it allows its users to perform advanced features that will help you create really good files.
Today there are many companies and projects that are based solely on this program, since it is capable of carrying out a large number of functions capable of moving many businesses forward. But, its operation is not usually as simple and easy as those of other Microsoft programs.
Because the Excel complexityhere we want to introduce you the main tricks and tips that will help you become an expert in this tool. a form of power increase all your knowledge and become a true professional with this spreadsheet.
What features make Microsoft Excel a spreadsheet program?
Is spreadsheet is integrated into the software package microsoftoffice. This is how it has stood out as an ideal software for designing financial projects and documents because it provides a digital data organization capacity. For this, a large number of formulas and shortcuts that will help solve mathematical equations in a matter of seconds.
With this in mind, here we present its main features:
Provides data storage
One of the great advantages that we can find with this software is that makes it easy to store and organize data. This is how each of his work sheets can contain a large amount of information, which will allow you to store large amounts of data in one placebeing this ideal for large companies.
Another of the advantages that this offers is that it gives you the possibility of easily create tables, move and merge cells, create different data tables in the same file, delete cells, among many other functions.
Possibility of completely modifying the stored information
One of the most important aspects of this tool is that it gives you the possibility to modify practically all the content elements in each of these files.
This is how you have the opportunity to change the size and font of the letter, modify the color and style of the letter, highlight cells with colors or different sizes of lines, increase or decrease the size of the lines and adjust any type of data saved in these documents.
the use of formulas
It can be said that this is one of the most important factors for correct and appropriate use of Excel. It includes a large number of mathematical formulas that will help you perform various calculations in each of cells, rows, or columns. Each of these formulas can be simple or complex depending basically on the operation to execute.
In this way you can start making quick calculations, averaging, realize add or subtractamong many other operations.
Allows you to make diagrams and graphs
It can be said that this is one of the most important functions of this software, since it gives its users the possibility of create graphs or diagrams in a very simple way. This allows them to be able visually represent Some results or parameters of some information that is handled within the project. This is how you can start create bar, line, pie charts, among many others.
What types of documents can I create or edit in Excel?
As we mentioned before, this type of program is used mostly by companies and independent workers to carry out each of his Projects. And it is that today these applications are used to carry out a large number of data records that can be store in one place.
This is how this tool is currently used to create or edit different types of documents which we mention below:
administrative documents
These administrative functions are created and stored as filesthey can contain a large amount of information that can become edited, formatted or simply saved in the cloud or on a computer. This is how in them you can start to write different Note Sheets, Fax Covers, Brochures, Bulletins, Notice, Charts, Tablesamong many others.
Create Reports
In the case of this application you have two ways to create the reportsEither for a company or individually. This is how it can be used mainly to start create supporting data for a written reportthis could eventually include items such as a data range, tables, graphsand many more.
It can also be said that these types of tools are essential when it comes to sales reportswhere you can create a record according to customers, vendors, products used and also be able to keep track of each of these factors.
Therefore, all this has led him to become one of the programs preferred by most companies to design your financial statements, personal vacation documents, employee sickness records, and compliance documents.
research papers
It can be said that this is one of the factors where this software makes a greater representation, since most of merchants and businessmen perform different investigations of possible business models for their businesses. This is how they end creating comparative structures Come in the price list, merchandise costs, production cost and holiday periods.
In this case Excel gives you the possibility of store and calculate each of these data. In addition, it allows you to use different elements so that you can see all these comparative visually either through a graph or diagram. It also gives you the possibility to store everything in a single book or everything independently.
Data storage documents
In the case of this microsoft app you can use different spreadsheets in which you can start store numeric data in a format of rows or columns. Ideal for create a data analysis, figure the amount of sales, know exactly the sales taxes, price increases or commissions.
In addition, it gives you the opportunity to turn any worksheet into a chart of different forms of representation, either in circles, bar, linesor simply in a visual diagram.
List of the best 50 Excel tricks to get the most out of it
Currently, the use of this software has become a fundamental part of small, medium and large companiesas well as for the independent workers. Since through it you can carry out an endless number of functions that are completely important for the development of any type of project.
As previously mentioned, it works mostly through formulas and different shortcuts that will help to perform functions in a faster and easier way, this being something fundamental for the proper development of it.
Taking all this into account, here we are going to present a series of tricks so that you can start using it and you can improve your experience in him becoming everything an expert in this area.
To do this, here we show you the 50 best Excel tricks:
Select all content with a single click
When working with this type of files it is important to have a tool that allows us to select all content stored in it to perform a specific action. Surely you already know the key combination “Ctrl + A” which will help you do this.
However, there is an even easier way to do all this, for this use the button in the upper right corner to select all sheet data in just a second.
Customize your shortcut menu
In the case of this program in the toolbar you have the chance to find only three types of shortcuts with quick access. In general, in it they tend to be “Save”, “Undo” and “Redo”.
However, as you can see only three can result. very few shortcuts available, in the case of wanting to add other shortcuts to this bar we can do it as follows:
For this we enter “File, Archive” and then we select “Options” and there we click on “Quick Access Toolbar” In this box you can start adding the options you prefer, either as “Copy paste”, “Delete cell”, among other.
Copy and move data faster
One of the most important aspects when working with any project or data report It’s how fast we do it. For this it is important to know what tools or methods will allow us save time in some steps.
Therefore, if you want to move any data column within the sheetone of the fastest ways to do it is moving the cursor to the edge of that column until he appears with four arrows in different directions, here you can move it to the sides you want. In case you want copy the data simply press the “Ctrl” key before dragging the column.
Insert a column or several rows
Can insert a column or a row It is a very simple task to do and that you probably already know, but insert single row when in reality several are needed, it results in one waste of timesince it would touch repeat the procedure several times. In these cases there is a way to add the rows you want in one step.
In these cases it is drag the cursor and select the number of rows or columns you want to add. Once they are selected, the following will be to do right click and choose the option “Insert”, then in “New Rows” we select if we want it to be add down, left or right according to the case.
Browse different files at once
One of the hardest things to work in excel It is when different templates are being handled at the same time, since it is a bit tedious to have to enter one and the other to write down some information in each one of them. Furthermore, any neglect in the transcription of some data may affect work.
Therefore, the best way to work this is using the key combination “Ctrl + Tab”, since it will allow you to be able to work between each of the files in a very easy way, thus avoiding any type of error.
Remove blank cells
On many occasions when we already have a part of the report developed, we can get with some totally blank cells in places where they shouldn’t be. It is important to note that this can seriously affect if you want to specify some calculationsespecially when it comes to getting a average.
Being able to eliminate it is a simple process, for this you must filterr, in this case the best…
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