【All Outlook Keyboard Shortcuts】List ▷ 2022

that offers many benefitsthese are designed in order to facilitate the execution of all the tools that this email has. Each activity or configuration that you need to performyou can do it in one quickly and easily from your own keyboard.

It is because of that shortcuts become an indispensable element if you want to enhance the use of your Outlook account, since they allow you to quickly and directly reach any function, with just using a few commands they are very easy to learn.

In this article, we are going to show you what are the best keyboard shortcuts for outlookwhich ones to use for each function and how to enter them, so that you have a better knowledge of how useful they can be.

Best Outlook Keyboard Shortcuts

Outlook shortcuts are codes or abbreviations that are entered into the platform to carry out the various functions that. Now, each of these functions has a shortcut, these are entered by writing directly from the keyboard, in a clear and correct way, so that in this way the option you wish to carry out can be made effective.

Are several shortcuts that you can activatedividing into the different sections than Outlook available, so it is important that you pay attention to each one of them so that you can get to know them quickly.

The best Outlook keyboard shortcuts are:

Shortcuts to the Outlook program

Are the basic shortcutsthrough them you can manage the commands of the main functions and configuration of your accountand thus give optimal performance to the inbox.

These shortcuts are as follows:

Boot in safe mode: CTRL + CLICK.
Starting Outlook as an administrator: CTRL+SHIFT+CLICK.
Open Outlook window when it is already running: SHIFT + CLICK
Scroll through all open windows: CTRL + CLICK.

Navigate the Outlook interface

These dates will make it possible for you to scroll through the entire main inbox of your mailas well as the main folders and tools that Outlook has.

When you need to change the selection for the navigation pane:

Browse the mail: Ctrl+1.
Browse the calendar: CTRL+2.
Browse contacts: CTRL+3.
Browse the tasks: CTRL+4.
Browse the notes: CTRL+5.
Browse the folders: CTRL+6.
Navigate through the system shortcuts: CTRL+7.
Browse the journal: CTRL+8.

To browse all available folders:

Select the inbox folder: CTRL + SHIFT + I.
Select the outbox folder: CTRL + SHIFT + O.
To use the folder chooser dialog: CTRL + SHIFT + Y
If you want to open the address book: CTRL + SHIFT + B.
To expand the selected group or folder: DIRECT ARROW (0 + numeric keypad).
Expand subfolders within a folder: * (numpad key).
Reduce the selected group: LEFT ARROW (0 – inside the numeric keypad).
Extends the visibility of all groups: CTRL ++ (within the numeric keypad).
Update the view: F5.
Reduce the visibility of groups: CTRL +- (within the numeric keypad).
Choose the previous folder: ALT + LEFT.
Go to the following folder when you used the previous one: ALT + RIGHT.
Cycling through established panels, fields and sections:
Navigate through the main panels of Outlook: F6.
Choose the MailTip bar of a message: CTRL + SHIFT + W.
Navigate back through items in the reading pane: CTRL + SHIFT + TAB.
Cycle backwards in the main panels: SHIFT + F6.
Scroll through the smaller panels: TAB.
Scroll back through the smaller panels: SHIFT + TAB
Scroll through the items in the reading pane: CTRL+TAB.

The toggle panel shortcuts:

Headband: CTRL+F1.
Navigation pane: ALT+F1.
To-do bar: ALT+F2.

Navigating the toolbar, ribbon, and menus

Many actions do not have a keyboard shortcutit also often happens that you don’t want to use the mouseeither due to time factors or because your equipment is portable and you want to arrive directly, for this reason, you must execute the combinations “ALT”since these will allow you for all the control and configuration elements of the account with just press this arrow and then use the corresponding direction arrows depending on the function you want to activate.

For activate these commandsyou must take into account two options, the first, press and release the button “ALT” and then the keys with the corresponding direction arrows, and the second, press “ALT” and write the underlined characters so that the commands can be executed correctly. Each abbreviation that is entered, may change depending on the version of Outlook you are usingtherefore it is advisable to make sure of the letters that you must enter at that moment.

Text navigation and item list

It is used when you must make use of texts or writing emails that need order in terms of words and all the elements that this entailsusing this shortcut you can send the messages in a coordinated way.

These shortcuts are as follows:

To upload a line of text: ARROW UP.
To move down a line of text: ARROW DOWN.
Upload a paragraph: CTRL+UP ARROW.
Drop a paragraph: CTRL + DOWN ARROW.
Right on a text character: CORRECT ARROW.
Leave a text character: LEFT ARROW.
Right word: CTRL + RIGHT ARROW.
Leave a word: CTRL + LEFT ARROW.
Delete the previous word: CTRL + BACKSPACE.
Delete the following word: CTRL + DELETE.
Screen above: PAGE UP.
Screen below: PAGE DOWN.
To start the current line: BEGINNING.
To end the current line: FINISH.
At the beginning of the document: CTRL + HOME.
At the end of the document: CTRL + END.

Make selections and move items

This shortcut is used to choose all the text components you needand thus send only the required points in the email message.

To activate these commands you must enter the following:

To select all: CTRL + A.
If you must select nearby items: SHIFT + navigation command.
Select non-adjacent elements: CTRL + navigation command + SPACEBAR.
Delete selection: REMOVE.
To copy selected texts: CTRL + C.
Cut selected texts: CTRL + X
Paste selected texts: CTRL + V.
Paste special text: CTRL + ALT + V.
Copy text-only format: CTRL + SHIFT + C.
Move selected items to another folder: CTRL + SHIFT + V.
Copy folder with selected items: CTRL + SHIFT + Y.
Undo: CTRL + Z.
Redo: CTRL + Y

create new items

In this section, and as its name indicates, you can produce components that will be of great help for the use and management of emailand thus facilitate all the work you have to do.

The shortcuts to create new elements are:

Create new items for currently selected folder: CTRL + N
Create a new appointment: CTRL + SHIFT + A.
Create a new contact: CTRL + SHIFT + C.
Create a new folder: CTRL + SHIFT + E.
Create a new office document: CTRL + SHIFT + H.
Create a new journal entry: CTRL + SHIFT + J
New journal entry with item selected: CTRL + J
Create a new fax: CTRL + SHIFT + X.
Forward attachment: CTRL + ALT + F.
Forward selected items: CTRL + F.
Reply to a post in the folder: CTRL + T.
Reply all for the selected item: CNTRL + SHIFT + R.
Reply to selected item: CTRL + R.
New infopath form Outlook version 2007: CTRL + SHIFT + T.
New infopath form Outlook version 2010: CTRL + ALT + SHIFT + T.
Create a new Outlook version 2007 task request: CTRL + SHIFT + U.
Create a new task request in Outlook version 2010 and later versions: CTRL + ALT + SHIFT + U.
Create a new task: CTRL + SHIFT + K.
Create a new distribution list: CTRL + SHIFT + L.
Create a new message: CTRL + SHIFT + M.
Create a new note: CTRL + SHIFT + N.
Create a new search folder: CTRL + SHIFT + P.
Create a new meeting request: CTRL + SHIFT + Q.
Create a new post: CTRL + SHIFT + S.

General actions and elements

These shortcuts will directly execute the primary actions within your Outlook accountthat is to say, you will be able to save, send or delete elements directly from the keyboard without the need for you to use the mouse at any given moment.

In this way you must execute these actions:

Save as: F12.
send/ save ALT + S.
Save money: CTRL + S.
Impression: CTRL + P
Erase: DELETE or CTRL + D.
To close: ALT+F4.
Close dialog: ESC.
Copy items to folder: CTRL + SHIFT + Y.
Move items to folder: CTRL + SHIFT + V.
To review the message properties: ALT + ENTER.
Spell check: F7.
Skip to the next misspelling: ALT+F7.
Check the names in the address fields: CTRL + K
Open the dictionary and translator: ALT + SHIFT + F7.
To open the investigation panel: ALT + CLICK.
To open the thesaurus research panel: SHIFT + F7.

Messages

It’s one of the key elements of Outlook shortcutsfrom here you can manage everything related to reading and writing messagesand how to get directly to these functions.

Let’s see the commands for reading messages:

Mark as read: CTRL + ENTER or CNTRL + Q.
Mark as unread: CTRL + U
Open a selected message: CTRL + O.
Panel for reading (go back page): SHIFT + SPACEBAR.
reading pane: SPACE BAR.
Brand to track: CTRL + SHIFT + G.
Quick flag: INSERT.
To display the information bar options: CTRL + SHIFT + W.
To display blocked content: CTRL + SHIFT + I.
If you want to ignore a conversation: CTRL + DEL
Mark a spam message as not junk: CTRL + ALT + J.

The following commands are for sending and receiving messages:

Uncheck selected headers: CTRL + ALT + U.
Check for new messages: CTRL + M.
Opening dialog box for configuration of sending and receiving: CTRL + ALT + S.
Download messages: CTRL + ALT + M.

The commands that we show you now are for writing messages:

Set the paragraph style to normal: CTRL + SHIFT + N.
To set the paragraph style to heading 1: CTRL+ALT+1.
To set the paragraph style to heading 2: CTRL+ALT+2.
To set the paragraph style to heading 3: CTRL+ALT+3.
Create bullets for a list: CTRL + SHIFT + L.
Applies the symbol font: CTRL + SHIFT + Q.
For dialog and styling: CTRL + SHIFT + S.
Styles Task Pane: CTRL + SHIFT + ALT + S.
Send Message: CTRL+ENTER.
Show hidden text: CTRL + SHIFT + 8.
Show and hide field codes: ALT+F9.
format pane: SHIFT + F1.
Run the font format dialog: CTRL + P
Delete the format: CTRL + SPACEBAR.
Copy format: CTRL + SHIFT + C.
Special Paste: ALT + CTRL + V.
Text in…