is one of the most used mail services all over the world, both for individuals and companiesdue to the large number of utilities that it offers its users.
One of these facilities is the ability to automate to some extent the process of responding to emails by creating quick response templates, which represents significant time savings.
This function is more used by companies, since they have a greater need to streamline their processes. In any case, whether you are a member of a company or an individual, we will teach you how to take full advantage of this useful tool that it offers us. Gmail.
What are Gmail response templates and what are the benefits of using them in my email?
A response template It consists of a reusable and editable in such a way that it works by default as a response to received emails, as specified in the configuration. Its usefulness lies in the time savings it provides when responding to emails in bulksince it reduces the work of having to write the same message multiple times.
Instead of this, all we have to do is select the correct template and click on it to send a full reply message. For this, it is necessary to have prepared several templates with different answers, so that you can adapt to the context of the mail.
In addition to this, by eliminating the need to repeatedly transcribe an email to reach multiple recipients, templates help eliminate misspellings and provide a uniform format for responses. They are also ideal for the propagation of corporate advertising campaign content, allowing information to be spread quickly and accuratelyas well as including the underlying code of the company email written in the message.
This is a very useful option for new companiessince using email templates helps to maintain the concept of organizational uniformity and professionalism, since it allows the inclusion of brands and logos.
When is it convenient to create email response templates in Gmail? more practical situations
Gmail templates are mainly used in work environments, since it is where there is the greatest traffic of information by emailand greater need to disseminate content. This function can be very well used by a newly created company to make itself knownthrough the implementation of a database from which you can obtain the necessary emails to make yourself known.
Works for established organizations too who have heavy communication traffic with their customers via email, allowing them to offer quick responses to their contacts. It is also a very useful tool for companies, working with a Q & A (questions and answers) section by emailsince, in many cases, the questions of many contacts are similar, and can be answered quickly by means of a template.
Learn step by step how to create and use your own email response templates in Gmail on any device
The creation of templates in gmail It is a process that has its complexity, since before being able to use them it is necessary to enable the option to create them. Usually, this feature is enabled by default.However, it is worth making sure that we can access this feature without any problem.
It should be noted that, although most of the functions of gmail are available on all its platforms, the possibility of creating and using templates is exclusive to the web versionso we will not be able to do it in the mobile application.
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Create templates from the Gmail web portal
the mail service gmail in its web portal it gives us a better visualization of the available tools, so it is very simple to create a response template, in addition to providing the user with access to them once they are created. Before we can use them, the first thing we have to do is Activate the Gmail templates option. In this way we will have the option to create, edit and access them.
To do this, you just have to follow the following procedure:
- Opens your browser and enter to gmail.com.
- with your credentials of user.
- click on the gear icon in the upper left corner to open quick settings window.
- press in “Open all settings”.
- enter to tab “Advanced”.
- swipe until you find the option “Templates” and click “Enable”.
- Scroll to the bottom of the page and click “Save Changes”.
Once the procedure is done, we will have access to the option to create, save, load and edit the templates to use in our quick responses.
To create a new template you just have to follow these steps:
- click on the button “Write” in the side menu bar.
- Write the subject message body.
- Before sending it, press the three dots in the lower right corner in the compose window, to open the message options.
- click in option “Templates”.
- position the cursor over “Save draft as template”.
- Choose “Save as new template”.
Pre-designed templates in Gmail. Which are the most useful and how can I access them on any of my computers?
Though Gmail offers us a wide variety of tools for almost any situation does not have default templates for quick responses, so it’s up to the user to create a database of templates. This process can be somewhat tedious, since you need to manually write each template and save itso that we can access it for future use if necessary
Nevertheless, In its web version, it is possible to access that will give us access to a large number of default templates that we can use in our email messages. Gmail. These samples vary in design and purpose, all feature a visually pleasing aesthetic, consistent design, and professional quality. so that we can use them for a wide variety of purposescompletely free of charge.
Among the best options for this type of extensions we have the so-called “Briskine: Email templates for Gmail” that allows us to access a large database of predesigned professional templates, as well as create our own designs.
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