There are emails that we leave stored in the account because we need to consult them later, since contain important information or documents that are valuable. But, if at any given moment we urgently need to review them and we are not close to an internet connection, it can be difficult to access them.
Then, It’s valuable to have a copy of important emails downloaded to your computer. By having them on the hard drive or on a removable device, it is easier to consult from anywhere and without the limitation of .
In this course we are going to tell you about the benefits of downloading all your emails from Gmail, the details to take into account before carrying out this procedure and the steps you must take to make a backup of the contents of your inbox.
What are the benefits of downloading all my Gmail emails? Reasons to do it
Some of the benefits of making a backup copy of the files that we have stored in Gmail are the following:
- It is a valuable backup in case you lose the information by mistakenly deleting emails, your account identity is stolen, or a major failure occurs.
- You have access to them at all times, no matter you are not connected to the internet.
- You have all the information at hand in case you want to migrate it to a new email account.
- Free up space in your Gmail accountwhich gives a storage of 15GB for free.
- Media files are easier to use to attach them to new mail messages.
What should I keep in mind when downloading all the emails from my Gmail account? Important considerations
Have at hand offline files has its advantages. It is worth noting that all the records you download will be in a compatible format, which makes it easier to use in new tasks.
If you are determined to carry out the operation, consider the following factors:
- You can only download from your archive the data that has not been deleted.
- To download the data of a company or institution it is necessary to have administrator credentialssince they are not available to all users in these types of accounts.
- The option works from the web browser and better if done on a computer.
- The process can take from 24 to 48 hours depending on the number of files that we have stored. Google notifies with a message when the goal is met.
- You can put everything together in a compressed fileaccording to the size that we prefer it to have.
Learn step by step how to download and backup all the messages in your Google Gmail inbox
An indispensable work tool is the email. Hence in it a lot of important information is found. But, it may be that at any given moment we realize that we are running out of space and we want to free up a little without losing the files forever. The best option is download email messages along with their attachments.
You can do it on a mobile or from your computer and here we show you the simple steps you must take:
on android
From your smartphone is possible to back up of all the emails found in the inbox.
The steps you must follow are the following:
- Enter to “Menu” and then in “Settings”.
- Select the account from which you want to copy the files.
- You touch the three vertical points and then the “Manage accounts”.
- check the account that you want to back up in case you have more than one added.
- Touch the account and where it appears “Google account”.
- The tab that opens reads “Privacy and personalization” and navigate until you find “Manage your data and your privacy”click on this last option.
- Go down almost to the end and you get the section “Download or delete your data” and in the same box, the first option is “Download your data”.
- There, each of the services from which information can be downloaded is shown. Choose the one you want and click “Next step”.
- There a window appears where you must mark the final options as “File Type”, “Frequency” and “Destination”.
- Once the options are checked, click on “Create Export”.
- With this the files will begin to download.
In the computer
The way to do it on the computer is very similar to that of Android, Since we are using a web browser to complete the download.
To do this we follow the following path:
- Log in to your Gmail account using your credentials.
- Once inside, click on your profile photo.
- A bar is displayed and we open the function “Manage your Google account”.
- When you open, you will see “Privacy and personalization” and in blue letters it reads “Manage your data and your privacy”, you’re going to click there.
- With the mouse, start going down until you see “Download or delete your data”. Within the same framework is “Download your data”.
- All the Google services you can download a copy of appear, including Gmail. Select one or more and then click on “Next step”.
- In the new window, check the options to start the download, including “Export frequency” as well as “File type and size”.
- Once you select, tap on “Create Export”.
- There will begin the process that can take up to two days.
In case you want to download only one of the emails you have in your inbox, because you need all its content as soon as possible, the steps to take are these:
- Open the Gmail account in the Web navigator from your PC.
- Enter the mail What do you want to support?
- In the three vertical points that appear you click.
- Among the available options it’s found “Download message”.
- When the download is finished we will have an .eml filethat to open it it is essential to have a mail client on the computer.
- To send it to a contact, we open the function “Compose new mail”.
- We select the file that we downloaded earlier and attached it.
- we can add content or send as is.
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