It is no secret to anyone that emails have been very useful in people’s daily lives and that is why, over the years, their functions have increased until they have become truly essential tools. Therefore, they are no longer simple mailboxes to receive and send emails, but one of the most used and necessary applications on computers and mobile phones.
In this sense, one of the most widely used email clients today, without a doubt, it’s the gmail. Which is provided by the famous American company Google and allows you to easily check the agenda, send all kinds of files, manage contact lists and hundreds of other things.
However, by using this email service so much, it is very likely that the inbox fill up completely and therefore, it is more complicated to receive messages. Therefore, it becomes necessary free up space in your Gmail account and this is what we will focus on throughout the post.
How are emails organized in Gmail and what types are in each section?
But, before proceeding to know the steps required to free up storage space in Gmail, it is important to know how emails are organized in this famous service and also, the types of emails that are in each section contained therein. So, to begin with, we indicate that the standard and/or free Gmail account, offers only 15 GB of capacity to its users.
In this sense, said available space may be very little for those people who, when carrying out their academic or work activities, rely completely on their . Since, although there is the G Suite Basic edition that has 30 GB of available storagemany users cannot afford it.
Therefore, it is very useful to proceed to free up space in gmail to be able to receive new emails. But, to keep your information of interest, it is worth understanding what type of emails are stored in each section from which the service organizes all the emails in your account. Next, we explain everything about it:
main
As the name of the tab indicates, this is where the main messages that you receive in your email account are listed. That is, those more classic and personal emails that arrive in the inbox. Whether they are of family and friendsas well as those that are not shown in the other categories of the service.
promotions
This category, basically, is where all the emails that are related to with offers, discounts, promotions and any number of advertising messages that they send you It is generally considered the least important Gmail tab and in some cases, it is even annoying for some users.
notifications
Another of the tabs that Gmail uses to organize all your information contained in this service, is that of “Notifications”. Which classifies those emails that are generated by different systems, automatically. Such as subscription confirmations, receipts, payment invoices or account statements.
Social
It is a tab that is responsible for hosting all emails coming from social networks, messages from websites to share information of interest with you or multimedia files, video game platforms. Like notifications from Internet dating services, etc. In short, everything that is related to those messages referring to the social sphere.
Forums
It is a characteristic category of Gmail that contains messages from mailing lists (also known as “distribution lists”), as well as from discussion forums from multiple websites, from various internet groupsetc.
Spam
They are those emails that the same Google email service identifies as suspects. Since, once you access this “Spam” tab, you will be able to see all the messages marked as spam, both by you and by Gmail. Which means that they are unsolicited mass messages that are usually considered as “junk mail”.
Erasers
Also called “Drafts” In English, they are emails that fulfill the function of saving, from time to time, the email that you are writing. In such a way that, if you are writing a long text and you do not have enough time, you can save the message in this section to continue at another time. Apart from that, the “Drafts” tab also takes care of save emails that, due to connection problems, could not be sent.
Steps to free up storage space in Gmail by deleting old emails
For its part, we have reached the section of greatest interest in this post, since it deals with the procedures that you can follow to free up storage space in your Gmail account and with this, enjoy more capacity to receive new emails without restriction.
This way, let’s start:
Delete an email
It is possible that, only, you prefer to delete an email from your account, that is, a specific message. This being the easiest procedure to follow.
Next, we detail step by step what you should do:
- To get started, sign in to your Gmail account with your email address and password. For later, go to the service section from where you want to delete the particular email.
- Having done the above, navigate to the indicated tab until you find the message you want to delete from there and once you locate it, click on it to access it.
- After that, if you are executing the procedure from your computer, look for the three vertical dots in the menu that prints “Plus” and they are located right next to the button “Answer”. When you click on this menu, you will see several options and among them, the one that says “Delete this message”. That way, you will delete a specific email.
Delete emails from a whole page
Another of the most useful ways to free up storage space in Gmail is by deleting messages that are on an entire page of your account.
In this case, the process is much simpler than the previous one and we indicate it here:
- First of all, access your Gmail account and Go to the section where you prefer to delete email content.
- Now, find the specific page that contains the messages you want to delete. It should be noted that, to navigate between the pages, it is enough to simply click the left and right arrows that are observed in the upper right corner of the email window (next to where they indicate the number of messages there are).
- Once you are on the specific page, proceed to flag all messages making use of the box that is above each inbox, specifically to the left of the title of the email received.
- Finally, when you have all the messages marked and they look blue, click on the trash can icon of “Delete” that is seen in the upper section and that’s it.
It should be noted that you can also do this directly from the down arrow icon in the upper left corner. In said menu, click “All” and with this, the emails that are on that page will be selected.
Delete all emails from a section
Many users are more radical and because of this, they choose to delete absolutely all the emails they have received in their Gmail account. So that it can be almost like new and thanks to this, make use of practically all the storage capacity offered by the standard account of this service of the giant of the G.
Although you may think that it is a more tedious procedure and with which it will take a long time, the truth is that the opposite is true.
Thanks to the fact that deleting all the emails from a section is very simple and here, we will detail it for you:
- To get started, log in to your email account and find the section you want to remove. In this case, we will do it with the “main”.
- After that, in the upper left corner of the screen, tap on the down arrow icon (the first one found there).
- Now, among the options that you see in the new dropdown menu, click on the first selection that says “All” (1). Which will proceed to select all the messages that are on the page and to choose all the conversations, click on the option that says “Select the XXXX Main conversations” (two).
- With the above, all that remains is to click on the icon “Remove” and immediately, all emails will disappear.
For its part, to delete messages from the other tabs (Notifications, Social, Spam, etc.), you have to enter each one of them and do this same procedure. In such a way that you empty the entire email account and enjoy more available space.
List of extensions and tools to delete emails automatically in Gmail
Luckily, there are also several tools that allow you to automatically delete emails in your Gmail account. Therefore, they are able to execute these procedures much faster and with greater simplicity.
Here are some of the best existing extensions and tools for it:
- Email Studio: This tool consists of a complement to the Gmail service, which is responsible for helping you keep your email account much cleaner and clearer. That is, it ensures more free space and runs it automatically. Thanks to that, it deletes all the emails that you received more than a month ago and also those that are in a certain folder or that are from specific senders.
- The Top Inbox for Gmail: It is a browser extension that has the ability to self-destruct sent emails. This being an extremely useful function that the Gmail service lacks. So, in that way, the extension will allow you to send self-destructing email messages; ideal for sending confidential information and not saving any more unnecessary messages in your account.
- dmail: Although it is based on a tool with which you can encrypt your messages so that they can only be read by you and the recipient, the truth is that it is also a good solution for do not save messages in your account. Since, it makes the emails self-destruct and with that, they do not take up more space there. It is a Google Chrome extension.
- Gmail Meter: It is another Chrome extension that, although it is not responsible for automatically deleting emails, offers you detailed information about the emails you send, the ones you receive, spam and much more information; so that you can know which ones are really unnecessary and proceed to delete them to free up storage capacity.
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