【Set Up Email in Outlook】Step by Step Guide ▷ 2022

It is a program created by Windows that works like instant messaging or email, allowing its users to receive and send messages regardless of which platform they come from. It can be used in any browser or operating system as long as they are compatible. In addition, it has a version for Android, iOS and Windows Phone (Windows 10 Mobile) mobile devices.

Although there are other alternatives with a friendlier and easier-to-use interface, Microsoft Outlook is still the favorite for Windows users, positioning itself as the most used in the world above Gmail. It’s just a matter of adapting to its complexity to fully enjoy this email provider.

In this tutorial we are going to explain step by step how you can configure your , so that you can fully enjoy it and get the most out of each of the features that Windows has created to provide the best service to each of its users.

Steps to configure my internet mail account in the latest version of Outlook

Next We show you how to perfectly configure your Outlook user in the latest version of the desktop softwareso that you can get the best out of all its features.

The first thing you should do before starting with the configuration of your account is:, If you do not have an account you can create one, it is very easy to do so.

quick setup

As people are still not fully familiar with this tool, they think that setting it up is complicated, but actually it is quite simple. Although it may not seem necessary, sometimes you have to do it, because there are parameters that we have to adjust for greater compression and ease of use. That is why in this part we will show you how to do it quickly.

To access the panel quick setup you must click on “Settings”this can be found in the upper right part of the screen in the shape of a gear.
By clicking on this option a panel will be displayed with different alternatives to modify and customize your email account.

You can modify the theme of your account, change the color of the letters, the wallpaper and more.
reading pane: This positions the preview or reading of some email that you are going to read.
Conversation View: You can indicate in which order to see the incoming messages.
Group messages by date: Groups the messages you entered from a specific day, to differentiate them from the next or previous ones.
Attachment preview: Shows which files have been attached to a message without having to open it.

If, in addition to this, you want to observe different configurations with more details, you must locate the option “View all settings in Outlook” and click on it.

Now you will see the dashboard setting, with more suggestions and different choices to set up your account.

Change language

To change the language you must position yourself in the option “General”, which is found when choosing the option of “View all Outlook settings.” You just have to click “Idiom and time zone”followed by this select the language you want to change and then press “Save”.

configure notifications

To modify the notifications, you must access the panel “Settings” choose option “General”, after that press “Notifications”. In this part you can choose to have Microsoft Outlook notify you when you receive a message or email, chat and call. When finished, click “Save”.

How to use keyboard shortcuts in Outlook or keyboard shortcuts?

Keyboard shortcuts are always a good choice to improve access to different functions. This function saves us time and a few clicks, since just by pressing a combination of keys we would be accessing where we want. It never hurts to know what those shortcuts are, so that’s why we show them to you below.

The function of shortcuts and keyboard shortcuts in outlook It is activated natively and configured to use its parameters, you can deactivate it if you wish, or also choose the one from other email providers such as: Gmail or Yahoo Mail.

If you chose the shortcut methods, We will share a list of those shortcuts used by it. It should be noted that they are different for each server.

If you decided to use the keyboard shortcuts used by Gmail, you should know that they will change when you save the configuration, so we will give you the list.

Keyboard Methods for Yahoo Mail they are also different when choosing this configuration, that’s why we show you the list of those that you should use.

Outlook allows its users to be able to use the keyboard shortcuts that they are most used to using, as long as it is on your list of options.

It must be taken into account that it is a functionality that up to now no other company apart from this one has performed for the convenience of the people who use this service.

Set up automatic responses

It is possible to configure automatic responses to certain emails, an extremely useful function when you have a company and receive many emails that need an immediate response. We teach you how to do all this below.

The first thing you should do is enter the dashboard “Settings”followed by this choose the option “Mail” and finally select “Automatic responses”.
then you must activate automatic responses and press “Save”.

After activating it you can configure this option. You may program the duration of the automatic response, as well as create the message that you will send to the contacts that write to you. In case you are interested, you can activate that only the contacts on your list are answered.

Block junk mail and SPAM

In the event that a user or portal obtains your email address and starts sending unwanted messages to your inbox, you have the option to block them so they don’t keep bothering you.

To block messages from unwanted contacts on your outlook inbox you just have to enter “Settings”followed by that you will go to the section of “Mail” and finally choose “Unwanted email”.
In “Blocked senders” you can enter the email address you want to block.
In “Blocked Domains” you must add the electronic domain that you want to restrict to not receive more messages, for example: 123@tecomunicamos.com (the domain would be tecomunicamos.com)
After you have added the contacts or domains to block, you are going to click on “Save”.

How to modify my email account data in Microsoft Outlook?

We can modify our personal data such as account recovery email, phone number, login password and more.

To do this you must go to “My account”this appears by selecting the image of your account, after this you will choose the option of “Edit my profile” or view “My account”both are valid to execute changes.

If we choose the option “Edit profile”, We will look at a number of different options. If you want to change the password you must click on the key that appears at the top.

When choosing change the copassword, you will need to confirm the login password you are currently using before switching to a new one. Once this step is done, you can modify and create the new password of access and save it.

Edit name: By pressing this option you can change the name with which you identify yourself in Outlook, as well as the image with which you appear. You only have to establish your name and surname, enter the security code and press “Save”for the modification to be successful.

Change image: If you decide to change your image, you just have to click on that option and then locate the photo you want to upload and save.

If in case you have chosen the section “My account”, You will have a different entry mode, but that will also allow you to make the same modifications, you just have to choose the option of, “Update information”… Once this is done you will be sent to a menu where you must choose what you want to modify.

After that will throw you a window for you to make the changes of your preference.

How to add a new email account to Outlook?

You can add different email accounts and so save you the time of starting a section on them every time you want to see or reply to messages that you have received To do this, it is only necessary to follow a few simple steps that we will explain below.

open the app of Microsoft Outlook on your computer.
After that locate the option “File, Archive” and click on it. You can find it at the top right of the screen.

You will see different options, but you will click on “Add account”.

You have to enter the email address you want to link and identify yourself as a user entering the password of the account you want to add. Then click on “Done” yes you have finished In case you want to add more, you just have to write another web address in the space indicated for this and click on “Following”.

How to join multiple email accounts in Outlook?

You can join different email accounts and manage them from a single one, this is very beneficial if you have different accounts and in them you communicate with different people. By using this method you can centralize the mail you receive and communicate more easily with each one. This feature allows you to sync up to 20 email accounts.

First enter the official website and log in.
Followed by this locate “Setting”.
Click on “View all Outlook settings.”
Choose the option of “Mail” and then “Sync mail”.
If you choose the option “Gmail”you can configure how you want the inbox to work, as well as take privileges to send messages from Outlook, but using the Gmail email address.

To do this you will choose the option of: “Connect your Google account” so that you can import your email from Gmail. You will also be able to send email from Outlook with your Gmail address.
you can create a name to show when receiving the mail from this associated account.
If you want you can also create a folder separately for all mail imported into Gmail.
To finish click on “To accept”.
That will open a new tab, in which you will choose what you want to add or indicate a different account.

Now you just have to Confirm Microsoft access on the Gmail account. To do this, you will press the option “Allow” in the window that will appear.
If you want to add different accounts, You just have to repeat these steps as many times as necessary.