【Set Up Storage in Outlook】Step by Step Guide ▷ 2022

today the use of electronic messaging is done on a daily basissince both for students and professionals It is a fundamental tool for organizing and managing information.

For this reason, your email may be saturated with information and you need enough space to store valuable content. Most of the and they face the inconvenience of requiring more storage capacity.

That is why in this article we will help you solve this problem and We will tell you what are the operations that you can execute to take advantage of it and save a few GB of space, so that you can continue taking advantage of the free version.

What is the storage limit for a free Outlook account?

you have to know that free Outlook accounts only have 15 GB storage space in the mailbox. And, if you need a larger capacity, we must tell you that the way to get this in your email is by subscribing to Microsoft 365, because with this version you have 50 GB of free space in your mailbox.

In case of have limitations to buy one of the plans offered by this web developer, maybe you can try some methods to avoid the message “Mailbox full” or “Quota exceeded”.

Learn how to configure your Outlook email storage

Do not worry if you can notbecause here We will recommend several procedures that you must do manually to keep your mailbox clean and not cluttered.

Go for it:

Create rule for messages with attachments

in Outlook. you can manage automatic actions, in this case we advise you to use the “Rule Wizard” To create a rule for the attached messages you receive, you will find this configuration in the button “Rules”. You can condition this action as you see fit, for example: emails that contain attachments, you must configure them so that they are moved to a folder that you can create with the name “Attachments”.

Then you decide if delete them and save them on your computer, the idea of all this is not to hog space in your account. You can also customize these elements so that are arranged by sizeaccording to the weight of the attachments, and thus know which ones store more space. You should be very specific in the characteristics of the rulestake your time and decide how you want to manage this type of email.

In general, it proceeds like this:

In “File, Archive” search “Manage rules and alerts”.
Find the tab “Email”, and indicates new rule for received messages.
Change or restructure the description of this rule and its conditions so that they adjust to your needs.

Migrate attachments to OneDrive

There are emails with attachments that you may consider very important, in this case we tell you that to decongest your inbox, select these messages and upload them to.

Let’s see:

In your message list you must use the button “Filter”.
The last option is “Organize”, here select “Size”.
Now upload email attachments to OneDrive that you want to keep
In the email with attachment that you have selectedbe sure to set “Save to OneDrive.”

Delete old or unwanted messages

Surely you have messages in your inbox that you don’t know how long they have been there, you should start now and dedicate yourself to cleaning what you don’t need in your mailbox to recover space.

Let’s fix this:

In Outlook go to “Settings” > “General” and look in the tab breakdown “Storage”.
In this section you will find information on the amount of space you have used and the list of your folders. From here you can delete all items, those that are older than three, six or twelve months.

Regarding the messages in the folder “Unwanted mail”, they will be here at least 10 days to be automatically destroyed. To reduce storage from this mailbox we advise you to delete them manually in this way: First highlight the messages, press the key “Shift” and “DEL”.

Cancel newsletter subscriptions

Try to be careful with all the subscriptions you make daily while browsing the web because when you realize it your mailbox will be full of ads, promotions, discounts and other unnecessary content.

The Newsletters, which in the end are , they are going to hog your storage space and we do not want that. To unsubscribe from these messages, look in the Outlook reading view pane for your unsubscribe, in the sender part there is an option to delete it. There is another faster alternative to avoid overriding one by one. If you want to permanently remove all subscriptions to your account, then go to the page Unroll.me. This tool is capable of taking away that headache in one click.

Empty the trash

When delete your emails from the inbox, you probably think that they do not take up more space in your account. However, these messages remain in the “Deleted Items Folder” for at least 30 days. As we told you in the previous section, get rid of them with “Shift” and “DEL”.

How can I increase the storage of my Outlook account?

Many people seek large storage capacity in their emails due to the number of messages they receive daily and everything they upload to the cloud of outlook. That is why, to forget a bit about finding ways to guarantee space in your mailbox, we recommend that you you’d better sign up for a Microsoft 365 account.

The reason is because you can access a space of 50 GB of mailboxes in the Premium version of Outlook and depending on the plan that suits you, you can pay it annually or monthly with your credit card. Microsoft 365 segments its plans for the home and for MiPyMEs.

In relation to these plans we can name a few:

Microsoft 365 Family: Being a Premium account, it has security features in the mobile application, it is ideal for 2 to 6 users. It comprises 6 TB of cloud storage and each user has 1 TB of space. You can buy it for 86.51 EUR per year or 8.65 EUR if you prefer to keep a monthly fee.

Microsoft 365 Personal: As its name indicates, it is for one person and offers 1 TB of storage. The annual package is priced at EUR 60.61, and if it is convenient for you to cancel monthly the price is EUR 6.05.
Microsoft 365 Business Basic: This plan also houses 1TB of OneDrive storage and file sharing. It has a limit of 300 users, contains Microsoft Teams, Word, Excel and PowerPoint in web and mobile versions. Get it per month at EUR 4.33 per user.

You can take your time to compare all the plans that are on the Microsoft page, study price and characteristics according to what suits your needs.

Here we will explain how you can get one of these plans:

Enter to Microsoft.com from your computer or mobile.

Log in over there.
If you have the free version, the system will ask you “Switch to Premium”, click this blue button.
then click on the three horizontal stripes that are located in the upper left part of the screen, a tab will be displayed.
go to “Microsoft 365” which is in the first position of that list.

The page will be redirected here click on “Microsoft 365”, then at the end of the list press “Buy now”.
In the page header, there is a form where you can select your country.
The system will direct you to the page of their products, presenting the characteristics of all their plans that include “For home” Y “For MSMEs”.

Choose the plan you want to subscribe to and press “Buy now”.
then the page it will be redirected to your cart.
Choose your payment method and request proof of payment. It will be sent to your email address.