To the, it is very common that information and files that are of great importance for your work are stored between messages and that it is necessary to keep them protected.
One of the most reliable methods to keep these files safeis by making backup copies of the content of your email in a reliable data hosting service and Microsoft It has its own cloud storage service, as well as being one of the most reliable. It is about the acquaintance.
Many times You will see yourself in the need to make backups of your emails in the cloudand in the next few paragraphs, we will show you how to use Microsoft’s native hosting service to keep your emails protectedin addition to other very interesting data and tools.
Why should you back up with OneDrive?
OneDrive is the native cloud data hosting service of Microsoft, Y is one of the most secure and reliable platforms of its kind available for backing up, both from system file folders and Outlook emails. Perform data backups in mail services such as Outlook is a fairly elementary security function, which It must be done on a regular basis to keep the information stored in emails safe.
However, the most outstanding benefits of backing up emails to OneDrive can be summarized in the following list:
- OneDrive it is a secure server and stable for data storage.
- The stored information is safe, protected against any malicious attack.
- You can access the backed up emails quickly, from any location and device.
- Are accessible through your Microsoft credentials.
- offers a easy data restoration option If necessary.
Learn how to set up and restore an Outlook backup to OneDrive
What outlook userit will be necessary make backup copies of your emails on more than one occasionso you must learn both to make backup copies and to restore the information stored at any time.
For both procedures you can see the instructions below:
cloud sync
The synchronization of Outlook emails with the OneDrive cloud can only be done from the desktop application, and to activate this function, you just have to follow the following procedure:
- open the app desktop Outlook and click on the tab “File, Archive”.
- Choose “Options” and when the window opens “Outlook Options”click on the section “General”.
- In the section “Cloud Storage Options”check the box labeled “Store Outlook settings in the cloud.”
- Click on “To accept”.
One time setup donethe emails and the settings of Outlook They will be automatically stored in the OneDrive cloud, keeping your email information protected.
Restore Backup
if for any reason you have lost the data stored on your email serverbut you have made a backup before, you have the option of recovering the last stored data to restore important files and information.
To restore an Outlook backup using the desktop application, the procedure is described below:
- click in the tab “File, Archive”.
- Choose the option “Open and export”.
- press on “Import or export”.
- Open the menu dropdown and select “Import from another program or file” and click on “Following”.
- Choose the option “Outlook Data File”.
- Click on the file you want to restore and configure the restore settings.
- Choose the folders you want to restore, and click “To finalize”.
Best OneDrive alternatives for cloud backup of Outlook
In addition to OneDrive, you have access to many other cloud data storage tools that will allow you to back up your Outlook emails if, for whatever reason, you cannot or do not want to use OneDrive:
dropbox.com
As one of the most widely used hosting services to date, Dropbox It has a number of features and functions that make it one of the best options to work with. outlook. There are free and paid versions, each of which has different featuresbut in general, the service of Dropbox allows online mail backup files, as well as synchronization between devices and allows you to download and restore your backups at any time.
mega.nz
This hosting platform started working in 2013, and works as a file storage service in the cloud. Today, It is one of the most widely used platforms worldwide. It is one of the most secure cloud storage services on the market, and provides its users with a 20 GB minimum storage for free. It is one of the best and most stable options for storing your Outlook files.
box.com
It is a hosting service designed to work as an alternative to Dropbox, and is known for giving free storage to its users, up to a maximum of 10G, and upload files up to 250 MB simultaneously. It is compatible with most operating systems, with the exception of Linux, and It is possible to download plugins to increase its functionality. It has advanced security features to keep saved files and emails safe.
ArqBackup.com
Arq has one of the most stable platforms currently available, so it’s always online and available to access your backed up files. All your data will be completely protected thanks to its password encryption system. If you can find a problem with this platform, is the fact that it does not have a free plan. All its options are paid, and it is focused on the creation of general backups, so it is not possible to upload copies of files individually.
pCloud.com
As an alternative to OneDrive, pCloud offers 10 GB of free storage for the simple action of registering on its platformand you are not limited to a particular size when uploading files to the cloud.
This feature is quite useful when it comes to backing up email trays that contain a large number of attachments, since it will allow you to upload them to your server without setbacks or limitations. What you have to know about pCloud, is that as a hosting service it is relatively recent and very little known, so it is not clear what the future holds for this platform.
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