Text boxes is a tool that every user of Word must know perfectly. These autoshapes are very useful and allow you to reinforce your writing with illustrations.
There are a large number of text box formats, but in order to implement them you will have to master perfectly this tool. Because of this, we have prepared this post so that you can learn all the secrets that this word processor function has.
This It will allow you to save a lot of time and will also considerably reduce the risks of making mistakes.. Pay attention to every detail that we will teach you.
What is a text box in Microsoft Word and what is this AutoShape for?
a text box is a graphic Word tool that has a predesigned style in which words can be added. In this way you can have in the text a useful function to create graphs, summaries, diagrams and organization charts among other things.
As usual, have a rectangular shape, may have a white background (or according to the chosen style) and they are empty of words. The latter serves so that the user only has to select it and start writing, saving time in the execution of the task.
What can be created with them? Usefulness of text boxes
When you use text boxes you can create in which you only have to choose this tool and start writing. When you’re done, you’ll be able to change its size and repeat these steps for the next level.
You can also generate graphics. That is, you will have a useful tool when you want to create templates for forms or other documents and you need to insert indications in the illustration.
Another of the elements that you can create with this Microsoft Word tool is a summary table. When you need to incorporate a box in the text that reinforces ideas or you want to add quotes and want to give them a different style, a text box is ideal in these situations.
But these are not the only uses that you can give to this type of paintings. You will also be able to create a report or a you will have to incorporate a column throughout the page in which you will write the highlighted ideas.
What are the differences between a text box and a table of contents in Word?
A text box is an autoshape created to insert words in a certain area, being able to choose between different types of formats for its appearance. When you need to work with two columns, you will need to create another text box.
Instead, a table is a Word tool in which you will be able to add a large number of columns and rows. This will allow you to write in several areas with different margins. You will be able to insert images and any other element as if you did it in the rest of the document.
We can then say that, a text box would be like a table with a single cell.
What should we take into account before creating a text box in a Word text?
When you have to create a text box in a Word document, You must take into account the orientation of the words. This is because if you need to rotate it, it will be in a 90 degree direction. If the style with what the document has is not an inconvenience, you will not have any type of problem. Instead, if the 90 degree orientation does not match the design that you have given to your report you will have to change it or start a new text box.
What we have mentioned in the previous paragraphs is related to the size of the box. If you create a box large enough, you will have problems with the margins and also with the structure of the document. The same would happen if the size of the text box is very small and it would not stand out from the rest of the writing.
Another point that you have to analyze when using this type of tool is the position that the box will have within the document. That is, you must define if you want to write on any of the sides of it or if the graphic occupies an exclusive paragraph.
Don’t forget that you can arrange the text to be in front of or behind the box. In this way, you will have to remember this type of configuration when creating a box to insert words.
Steps to insert, delete or copy text boxes in Microsoft Word
In case you need to work with text boxes in a Word document, you must take into account the processes that we will mention below. This will allow you to become an expert in handling tools.
Let’s look at each situation in particular:
Insert
To insert a text box in your composition, you must do these steps:
- Select the tab “Insert”.
- In the function group “Text” look for the tool “Text Box” and click on it.
- Once the dropdown menu opens choose the design you like best. You should take into account that you can run the sidebar with the mouse to find more formats.
- When you have chosen the one that suits your needs, you will have to click on it. Then you can start writing.
- In case you want to make your own design, you will have to click on the option “Draw Text Box”.
- You will have to go to the place where you want to insert the box and then start editing it.
Remove
If what you want is to delete a box, you just have to click on it and then press the key “del”. Or, select the entire paragraph and then press the mentioned key.
Copy
In case you want to copy a frame, you will have to select it and hold down the key “Ctrl” until you see a sign “+”. Then, press the right mouse button and without releasing any key, drag the figure to the place you want.
Another way you have is to select the box and then do “Ctrl + C” and then “Ctrl + V”.
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