is estimated as one of the main tools to manage large amounts of information. For this reason, most people use this platform when managing their emails.
However, over the years, it is likely that such users accumulate multiple emails in your account and for that reason, it is more difficult to find certain contents between the folders. Therefore, it has been created advanced search function.
Inherently, this option helps locate any email or fragment thereof effectively. For this reason, we will show you what are its main pros and how it should be used to get the most out of it.
What is Gmail’s advanced search and what are the benefits of using it?
The advanced search is defined as an extension of the simple search function that offers the possibility of use a wide range of inquiry criteria when searching for archived items precisely. Thus, the advanced search for gmail consists of a utility that allows filter the results with the purpose of locating a specific message in a concrete and fast way.
The advanced search function gmail help locate an email suggesting certain search terms as the user enters words. Which, by default, are based on the information held by the Gmail account in question. That is, both messages and contacts, as well as previous searches and labels; for instance. Therefore, said functionality is characterized by ensure optimal benefits to users of the Gmail email platform.
These are summarized in the following:
- Speed. In just seconds, the system provides you with the information you need, without having to carry out exhaustive searches.
- Ease. Just by entering a word or term, you will be able to find what you need among all your emails.
- Organization. As if that were not enough, this Gmail option is also used to clean your service mailbox.
- Versatility. Apart from locating any message easily, the advanced search helps to free up and recover space in your Gmail account, pointing out the most useless and old messages in order to delete them.
Learn step by step how to use Gmail’s advanced search to find any email on all devices
In order to get the most out of the advanced search in Gmail, it is appropriate that you know how should you make use of this function.
That is why, below, we specify each of the available options to do it with advanced search commands, specify an email or obtain a specific attachment, according to your requirements:
Gmail Advanced Search Commands
the system of gmail provides a series of commands that They are called “operators” and are defined as text strings made up of words and symbols that are entered in the search field to perform special actions supported by the e-mail service of . They are useful and ideal commands to quickly filter emails and even manage other functions. In addition to speeding up the search process, you will have the possibility of combine commands to filter the results to a greater degree.
In this way, it will be easy to modify the search, obtain much more satisfactory results and find what you need hastily within Gmail. In this sense, the main reason for using these operators is that they are characterized by save time for the user. Whether, for example, to search for messages from a specific sender (desde), specify detailed keywords (subject), get emails sent to a certain recipient (to), etc.
The process to use them on the platform consists of:
- First, access your Gmail account.
- From the main page, place the search bar at the top.
- Nextenter the advanced search command or operator what do you want to use
- Finally, enter the search term and press the enter key to see the matching results.
search any mail
This is the most widely used method when it comes to advanced search for Gmail. A) Yes, it is about making use of the search tab at the top. Which offers the possibility of filtering different data around what you need.
In this sense, the procedure to follow to search for any email based on said method, is based on the following step by step:
- Access your Gmail accountto start.
- Now, press down arrow which is displayed in the search bar.
- Once a tab is displayed, it’s time to detail the most specific data you canabout the email you are trying to locate.
- Finally, when you fill in the fields you want, just subtract click the “Search” button to see the matches. If you want, you can also create a filter with it.
It is appropriate to highlight that the available fields that help to discriminate the advanced search in this way are: From, To, Subject, Contains the words (key terms), Does not contain, Size (in MB), Date Ranges, Search, Contains Attachments (or not) and Do not include chats.
Find an Attachment
If, instead of locating an email from a specific person or in a specific date range, for example; what you need is look for an email with an attachment, you must follow other more specific procedures.
Thus, the main one of all, is the following:
- Log in to your account gmail Y go to the search bar from the top.
- Then select the down arrow there and click on “Contains attachments” to press the button “Search”.
- Then, to further filter the search term, opt for choose the type of attachment at the top (image, spreadsheet, , document, etc.). That’s it.
For his part, another way to search for an attachment specific within your account Gmail, consists in use the search command named “filename”. Which is characterized by facilitating the search for a specific file or a type of attachment. For example, if you need to get a PDF, the search term would be: filename:program.pdf.
List of the most useful advanced search commands to find anything in Gmail
In case you find it more practical make use of advanced search operators in Gmail To filter your email messages and refine data more quickly, it is essential that you know what the commands are. most useful of all in order to take full advantage of this functionality.
Therefore, here we highlight the most efficient shortcuts that you can enter in the search bar:
- Filename: (file name) or (file type) – Allows you to search for a certain file or type of attached file in the system.
- Subject: (word) or (phrase) – To locate emails containing the specified word or phrase in the subject.
- Category: (category name) – Search for email messages in the entered category.
- Before: (before – date) – View emails sent before a specific date.
- After: (after – date) – Locate emails sent on or after the date described.
- From: (sender) – This is a command that allows you to view messages from a concise sender.
- To: (recipient) – Used to find the recipient of a message in Gmail.
- In: (folder) or (tag) – It is useful to search the emails that are inside that folder or label.
- CC: (name) – Specify a Gmail email sent that has copied a certain name.
- Bcc: (name) – Helps locate shared emails that blindly copy a certain user.
- Label: (label) – It takes care of searching for messages by certain tags.
- In:anywhere: – View emails in any of your email service folders.
- Has:attachment – Search for messages that have an attachment within them.
- OR: (caps only) – It works to make combinations of words. Example: subject:(work OR delivery).
- (finished) – Great for excluding emails with that specific term.
- (term or phrase) – Locate a specific word or phrase among all messages.
- + (word) – Perform a search for emails containing the exact word.
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