【View Outlook History】Which Is Better?▷ 2022

When you have been using the , The time comes when it will be necessary to search and examine items and searches that were made previously.

For this situation, Outlook gives us access, through its settings, to a list of searches carried out within the email account, which allows us to keep within reach any necessary element of said searches.

In the next few paragraphs, We will teach you step by step how to access the history of your Outlook email account from any of your devicesas well as how to manage this information and other useful tricks for drive better your .

What is Outlook history and what data is stored in it?

A history is an automatic record performed by various programs, mail servers and search engines. These programs They store specific data in order to improve the efficiency of their use.

What concerns to Outlook, your search history is a record of all terms entered into the mail service’s search tool, which have been used as a parameter to filter conversations. Said search tool allows the entry of both email addresses and fragments of words that can be used to find the searched elements. Everything entered in this search bar is recorded in the history.

Learn how to access your Outlook account history

Outlook allows us access history records starting at Outlook privacy settings in his web page.

This is the only available way to access the mail search history:

From the computer

For access history from Outlook web appthe process consists of enter the privacy and data settingsand select the action you want to perform on the history data.

Let’s see:

• Enters in section “General”.
• Choose the option “Privacy and data”.

• swipe down until you find the history options.

Due to the layout of mail settings, we will not be able to view the history immediately on the web portal. The only options that we will have available to manage the history are “Export” Y “Clear browsing data”. To be able to visualize the elements of this, it will be necessary to export it.

From the phone

The first thing to note is the fact that Search history cannot be accessed from the Outlook mobile app.

Having said this, we can enter the history management settings through the mobile browser:

• Enter the browser of your mobile phone.
• Access the Outlook website and login.
• Enter the browser options, pressing the three dots icon, and activate the option “Desktop Site”.
• Select the three dots icon next to your profile photo.

• hit the gear to access the settings.
• follow the route “General> Privacy and data”.

• Scroll until you find the history handling options.

Learn how to clear or import your Outlook account history

Search history management actions can only be performed from the desktop web application. Beyond that, from the phone app or site, the only thing we can do is delete the history. Both the procedure for exporting history and for deleting it are very similar, since both options correspond to the end of the process.

Therefore, the user must follow a series of steps before reaching these options:

From the phone

At this point, there are actions that can be performed from the mobile application, although it takes us directly to the Outlook website:

• Start the app of outlook.
• Choose the icon located in the upper left corner.

• Click on the gear icon to access the settings.
• Scroll down to the section on “Preferences”.
• Select the option “Privacy settings”.

• Look for the option “Delete history”, available at the end of the list.

Though no other aspect of the history can be managed from the appthere is one more option that we have available from the browser: export the list of searched items to an Excel file.

This is done as follows:

• Access the Outlook website and log in from your mobile browser.
• enable the option “desktop site”which you will find, in the browser options, by clicking on the three-dot icon.
• on the site of Outlook, select the three dots icon next to your profile photo.
• Select the gear to enter the settings.
• Click on the link “View all Outlook settings”.

• Enter the section “General” and then in “Privacy and data”
• Scroll until you find the history management options.
• Click on the option “Export history”.
• Choose “Save” when prompted by the pop-up notification.

Through this process, we have the possibility of downloading our search history to open with one of the office applications of our mobile. In addition, we can share it with whoever is necessary and review the elements available there one by one.

From the computer

The web application of Outlook allows us to carry out all the actions available to manage the search history of our mail, so that we can access this information no matter what operating system we use.

To export, or delete Outlook history data, you just have to follow these steps:

• enter to the General adjustments.
  
• click in option “Privacy and data”.
• swipe down until you find the options record.

• To clear search data, tap “Clear browsing data”and then click “Continue”
• If you want to download the search data, click “Export”. An automatic download of a file will start “.XSL” with all the items recorded in the Outlook search history.

What should I do if I notice unusual activity in my Outlook account?

Even with all your security measuresthe possibility of an alert of suspicious activity in our email account is always a risk that is present. For this reason, it is necessary to take actions to protect the security of our information.

For this purpose, there is a diversity of actions that we can take to improve the security of the email account, as well as make access difficult for any external attacker, and safeguard the current information of our email:

Change Password

Strengthen the password for access to the mailbox is one of the methods more effective in protecting our emails.

The most recommended option is to create a secure password, a mixture of letters, numbers and special characters:

• From the main screen of your Outlook account, click on your profile photo.
• Select the option “My Microsoft account.”
• Scroll to the bottom of the page to the option “Security” and click “To update”.
• In the next window that will open, select “Change my password”.
• Perform identity authentication in case it is requested.
• Enter current passwordand the new password in the boxes where appropriate.
• click in “Save”.

Activate 2-step verification

The enable two-step verification provides an additional layer of security for the information in our mail. Through this measure, Outlook will request two methods of identity confirmation before providing access to the inbox.

To activate the security verification in two steps, you just have to be guided by the following procedure:

• Starting from the main Outlook screen, Select your profile photo.
• Select the option “My Microsoft account.”
• Scroll down to the section on “Security” and select the link “To update”.
• In the upper right part you will see the access to the verification in two steps, click on this link.
• Make sure your login options are up to date i.e. password and alternate email.
• Scroll down to the section on “Additional security”.
• in option “Two-Step Verification”click “Activate”.
• Read the requirements for two-step verification and select “Following”.
• Select and enter the method to receive security codes for login, then click “Following”.
• Enter the code sent to the method you have selected.
• Enter your password.
• Follow the instructions to finalize the last details.

export mailbox

Among the privacy and data functions of Outlook, we have the option of exporting the messages from our inbox quickly and directlyallowing us to securely store our emails.

The process for this is really simple, and consists of the following steps:

• Enter your tray of mail outlook.
• Click on the gear located in the top bar.
• Accede to “View all Outlook settings.”
• Choose “General”.
• Enter to “Privacy and data”.
• Click the button “Export mailbox”.

The export process will be done automatically. It can take from a few hours to four days depending on the volume of the mailboxand once it is ready, we will receive a notification to download the backup file.