How to Configure Zoho Mail – Complete and Detailed Guide

If you are looking for a solution for your company or organization, it is a great option.

It’s reliable, ad-free, and has a feature-packed free plan. You also have an option to create a custom email address by connecting Zoho Mail to your existing one.

In this guide, we will walk you through each step of signing up for a free Zoho Mail account and setting it up properly.

Create a free Zoho Mail account

The free plan forever supports up to five users and comes with a storage space limit of 5GB for each of them. However, you are only allowed to use a single domain name with this version of Zoho Mail.

This is a great option for smaller projects on a tight budget, as it also comes with productivity suite features like Calendars, Docs, and Sheets, all necessary tools for collaborative work.

To start using Zoho Mail services, you must first register. It’s a pretty straightforward process, as all you need is a valid phone number and one that you’ve purchased beforehand.

1. Visit the , scroll down and choose the option free plan forever using your domain name.
2. Complete the registration form. You will be prompted to create an admin email with your username and domain. Please note that you cannot use the same email that you have entered in your contact details.
3. After registering, you will receive a message on your phone with a verification number. Enter the Verification code and click Verify My Mobile.

Once you have done the above steps, you will have successfully created a free account in Zoho Mail.

Configure Zoho Mail account

Now that you have registered your Zoho Mail account, let’s set it up.

Verify domain name

Zoho Mail requires you to verify the domain name you just entered on the registration page. They give you three methods to do it: method CNAMEmethod TXT and method HTML.

In this tutorial, we will use the method CNAME.

1. Look for the Administrator of of your hosting provider in the list. Since we are using a domain hosted on as an example, we will choose Other.
2. Then choose the method CNAME.
3. Take note of the values ​​in both columns of the table.
4. Open hPanel in another tab and go to Advanced -> DNS Zone Editor.
5. In Manage DNS recordsChoose CNAME in the dropdown menu and paste the values ​​you copied earlier. In the countryside TTLenter 14400. click on add record.
6. Go back to the Zoho Mail admin area and select Verify by CNAME.
7. A success message will appear and you can change the name of the Super Admin email account.
8. Choose Create Account to finish the verification.

Now your domain name has been successfully verified. You can now add users and create groups.

Create MX Records in DNS Manager

The next step is to add new MX records so that your new Zoho Mail account can start receiving emails through your custom domain name.

Configure SMTP settings

The allows you to send emails through a specific server or an email client of your choice. Please note that this setting is limited to outgoing emails only.

Here’s how to configure Zoho Mail SMTP to send emails from a WordPress website:

1. Login to your and navigate to Plugins -> Add New.
2. Find the plugin and click Install Now. Once installed, click Activate.
3. go to Settings -> SMTP Mailer.
4. Enter the following values ​​in the fields:
   SMTPHost: smtp.zoho.com (example)
   SMTP Username: Your Zoho Mail email address, for example, admin@yourdomain.com.
   SMTPPassword: Create a new strong password and keep it in a safe place.
   Type of Encryption: SSL either TLS – depends on which one you use.
   SMTP port: Use 465 for SSL or 587 for TLS.
   From Email Address: Your Zoho Mail email address.
   From Name: The name of the sender that you want to display in your emails.
5. click on Save Changes.

Once this is done, you will be able to send emails with your WordPress site.

Configure SPF and DKIM

Sender Policy Framework (SPF) Y DomainKeys Identified Mail (DKIM) are two email authentication methods required to prevent spoofing and phishing. Basically, they prevent unauthorized users from impersonating your account.

Zoho Mail gives you the option to configure these two options from the start.

How to configure SPF?

SPF prevents phishing attempts by specifying which hostnames or IP addresses are authorized to send email from the domain in question. Here’s how to configure SPF records for your Zoho Mail account:

1. Copy and save table values SPF from Zoho Mail.
2. Go to the hPanel in a new tab and go to the DNS Zone Editor in the Advanced section.
3. Using the search bar, search for “SPF” and delete the existing SPF record.
4. Fill in the fields with the Zoho Mail SPF values ​​that you copied. Choose TXT in the dropdown menu, and leave the values TTL What 14400. click on add record.

How to configure DKIM?

is a form of email authentication that adds signatures to every email that is sent. To configure DKIM in Zoho Mail, follow these steps:

1. Choose Proceed to Configure DKIM (Proceed to Configure DKIM).
2. In the domain listclick the pencil icon next to your domain name to edit it.
3. click on Add Selector.
4. enter Zoho as selector name and guard.
5. The following table will appear. Copy Y guard their values.
6. In the hPanel, go to DNS Zone Editor and add a new TXT record with the previously copied values.
7. Once the new TXT record is added, go back to the Zoho Mail Settings page and select verify.

With this step done, you are done setting up your Zoho account to receive and send emails with your domain name. You can also set up email migration and turn on mobile access, but these settings are optional.

conclusion

Zoho Mail is a feature-packed email solution that you can use for free. In this article, we have walked you through the steps of registering a free Zoho Mail account and setting it up properly, verifying your domain name, setting up SMTP, and creating MX, SPF, and DKIM records.

We hope this guide has helped you, and we wish you the best of luck.

Gustavo is passionate about creating websites. He focuses on the application of SEO strategies at for Spain and Latin America, as well as the creation of high-level content. When he is not applying new WordPress tricks you can find him playing the guitar, traveling or taking an online course.