【 Archive and Unarchive Emails in Gmail 】 Step by Step Guide ▷ 2022

Usually in our email, we leave stored emails that may be due to lack of timeor for having a minor level of importanceThey can stay there for a long time. generating in some cases a lot of space in the inbox of our .

In this sense, Archiving or, failing that, unarchiving Gmail mail is the best way to clean our mailbox without the need to delete the messages completely, and thus avoid losing the information that at some point can be very useful.

In the following article, we are going to show you all the advantages and disadvantages of this procedure and what it is for, as well as the Steps needed to archive emails on any device.

What is the use of archiving an email in Gmail and what are the advantages and disadvantages of doing so?

file an email in Gmail allows you to move the email from the inbox or the “Inbox” tab without the information being deleted. These messages reappear if the corresponding recipient replies to the email.

Now, this brings its advantages and disadvantages, which we will see below:

Advantage

this option brings many benefits which you should know in order to have a clearer idea of ​​what it is about.

Here are the most important benefits of storing your Gmail emails.

• alleviates space in your mail no need to delete information which can be valuable.
• Prevents from deleting emails that, for different reasons such as clicking by mistake or confusing them with others, we can completely remove them from the platform.
• They are in a safe placeare also backed up when you run any backup.
• Allows to leave in the inbox only the emails that we are going to use at that specific moment.
• No extensions or special programs needed to execute this action.

Disadvantages

On the other hand, not everything can be perfect, and as many of us like several things as they have certain disadvantages, in the case of archiving Gmail emails, it can bring certain negative aspects that we will see below:

• By not observing the information in the inbox, we can forget we still have the mail and that it is not deleted.
• You can lose control of the number of emails you receive daily from a certain direction.
• Many people tend to confuse archiving with the unlinking of an account or address, so When answering the archived email, it reappears in the inbox.

Learn step by step how to archive and unarchive any email in your Gmail account from all devices

Archiving and unarchiving Gmail emails are an option that no operating system ignoresand in this article we are going to show you in a detailed and precise way how to execute this option so that you can apply it depending on the platform with which you work.

These steps are as follows:

On Android and iOS

So much Android What iOS are the most used operating systems in the world, for this reason many people spend hours in front of their mobile device, which makes it easier to manage a platform as important as Gmailas well as all the tools that it has.

As far as platform management is concerned, these systems are very similar in this regard, since Gmail can be easily adapted to both so that all its users can use this messaging service on the device they want.

Archive emails

• To start, You must enter Gmail from your device.
• Already in the inboxselect the email or emails that you want to archive by clicking on them.

• After this selection, You will see at the top a bar with several symbolschoose the one with the down arrow enclosed in a box that means “file”, press that button and the emails you have selected will automatically be archived.

• After you do this action, you will see a small ad at the bottom indicating that your email has already been filed correctly.
• You can too undo this action right away.

unarchive emails

• In the general settings of your Gmail on mobile, look for the section “All”.

• It will automatically move you to a tray where all previously archived emails are, sorted by date of origin.
• Click on the email you want to unarchiveand then you will see in the upper right part three horizontal lines.

• Press that button and you will see a menu, in this you must press the option “Move to Received”, where the information will automatically be transferred to the inbox once again.

On Windows and MacOS

The e-mails their fundamental function is to maintain a line of communication between people or institutionsThat is why they are so important today. In this sense, both Windows and macOS have at the service of gmail as one of its main tools of use. Archive and Unarchive Emails through these two systems is quite easy, you don’t need extensions or download programs, which often make this type of task somewhat confusing.

Archive emails

• To get started, you must with the corresponding password and user.
• Already in the inboxselect the email or emails you must file, by clicking on the box that is right next to the emails on the left side, where the verified symbol will previously appear.

• Once the selection is madein the upper part you will see a toolbar with several buttons, including the down arrow enclosed in a square What does it mean “File”by pressing this button.
• Later, your emails will be archived allowing your inbox stay clear.

unarchive emails

• Once in the inbox, locate the menu that you will see on the left side of the trayLook for the folder “All” and click.

• Inside the folder, are all previously archived emailsselect the email or emails you want to archive by clicking the box to the left of the email.

• A toolbar will automatically be displayed where you can identify the button “move to received” you press on this and so your mail will be unarchived and back in your inbox.