【 Archive and Unarchive Emails in Outlook 】 Step by Step Guide

Why Archive Outlook Emails

Archiving emails in Outlook is a crucial step to free up space in your inbox. This ensures that important information is stored safely, without cluttering your active messages.

What are Archived Emails in Outlook?

Archived emails are messages that have served their purpose in the inbox but still contain valuable information. They are stored in a designated folder within your Outlook account.

Learn How to Archive and Unarchive Emails in Microsoft Outlook

From Mobile

Using the Outlook app on your mobile device, follow these steps:

To Archive Emails:

1. Open the Outlook app.
2. Select the email(s) you want to archive.
3. Tap the three horizontal dots in the upper right corner.
4. Choose “Move to folder” and select “File, Archive.”

To Unarchive Emails:

1. In the Outlook inbox, tap “Folders” in the lower left corner.
2. Select “File, Archive.”
3. Choose the archived email(s) you want to unarchive.
4. Tap the three horizontal dots in the right corner.
5. Select “Move to folder” and choose “Inbox.”

From Computer

Managing emails on your computer is equally straightforward:

To Archive Emails:

1. Open your Outlook account.
2. Select the email(s) you want to archive.
3. Click on “File, Archive” in the menu at the top.

To Unarchive Emails:

1. Locate the folder “File, Archive” in the inbox.
2. Select the archived email(s) you want to unarchive.
3. Go to “Move to” in the upper tray and choose “Inbox.”

Other Important Folders in Outlook

SPAM

This folder houses unknown or unauthorized emails, often containing advertising or irrelevant content. They are automatically sorted here to prevent inbox clutter.

Paper Bin

Similar to the recycle bin on your PC, this folder temporarily stores deleted items. You can recover files from here before they are permanently deleted.

Important

Priority emails, such as bank codes and credit card information, are stored here. Proper management of this folder helps maintain order in essential data.

Notes

This section allows you to add and modify short texts within the Outlook platform. It serves as a personal agenda, helpful for managing various emails.

Drafts

This folder stores messages that couldn’t be sent at a certain time. It provides the opportunity to resume the action when convenient, without the need to relocate the message.