It is no secret to anyone that, Word is the most complete word processor that exists, up to now, in the office environment. Which, by default, is considered the main tool for edit, personalize and manage digital documents.
In this sense, the vast majority of people attend this program of Microsoft to enrich your texts and obtain truly qualified results. Taking into account that, offers endless options and ideal for ensuring quality writing.
That is why, it allows to add different elements and that can easily grab the attention of readers. Among those, are the famous graphics that have become so relevant over the years and it is convenient to know what are they about, what are their types and how can they be created from Word.
What are all the types of SmartArt that can be created in Word?
Mainly, it should be noted that a smart art illustration is defined as a visual type representation that allows to express data and ideas, opticallylike illustrate processes in an effective way. Reason why, they are very useful elements during the creation of a document in Word.
Taking into account that, in order to adapt to the requirements of each of its users, this word processor It has several types of SmartArt that can be freely selected, according to the demands of the text.
Thus, below, we mention and detail all the SmartArt classes that can be chosen in this program:
Ready
As its name indicates, it is a graph which employs a list-like layout and thus keeps the idea of the list vertical. In this way, you separate the general concepts (shown on the left) from the details (located on the right). Consequently, when using this SmartArt class, the main points of the document gain greater impact and visibility.
It should be noted that, in general, they are optimal designs to group all the information that does not follow a step-by-step or sequential process. Thus, some List layouts allow add image shapes to accent text with an illustration or drawing.
Process
Refers to a graph contains repetitive shapes and a winding long date with which it is possible to connect each step. In other words, they are normally elements that have a directional flow and are used to present the stages of a process or a sequence of steps.
Consequently, they are SmartArt graphics used mostly for exhibit the evolution of a certain process or explain its phasesin order to reach a certain result. It is worth noting that, there are more than 30 types of process layouts in Word (in steps, vertical, horizontal, curved combination, etc.).
Hierarchy
Another of the types of SmartArt designs that are in Word, are those that facilitate the presentation of the scale of charges of a companyfor example, which is why they are called “Hierarchy”. Therefore, they can be used to make a company organization chart or show decision trees, just like a family of products.
In this sense, there are several subtypes of hierarchy SmartArt elements and among them we find:
- architecture design
- organization chart with semicircles
- Hierarchy with images in circles
- Hierarchy List
- horizontal hierarchy
- Labeled hierarchy
Cycle
Basically, it is a design that usually illustrates a circular or repetitive process. Therefore, just as a SmartArt element of type Process is used to communicate information step by step, a Cycle communicates sequential information that is constantly renewed.
So these graphics are mostly used to show the life cycles of animals or productsteach learning cycles, present a process in progress, explain an employee’s performance review, and demonstrate the goal-setting cycle per year, among other utilities.
Relationship
In general, they refer to the illustrations that show non-progressive and non-hierarchical relationships between parts. Since, usually, they represent links between two or more sets of things, as well as conceptual relationships. Considering that thus, they cover several types of diagram, according to the presentation of the information.
As a clear example of Relationship type SmartArt elements, we find venn diagrams which are those that show how the concepts overlap and come together at a central intersection. Like, the basic Fate skin that is used to display gradations or contentions.
Matrix
They consist of those graphic representations that, commonly, they classify the exposed data and are two-dimensional. Since, they exhibit the relationship between the components with a whole and, through axes, they manage to symbolize more complex relationships. Thus, they are used to show the link of several parts to a central concept.
Thus, they are an ideal alternative for communicate a large amount of text in the document and also when you need to expose four key points, basically. Taking into account that, although some graphs of this type already include quadrants and axes, you can add the necessary labels outside the axes.
Pyramid
They are also known as Pyramid type designs and allow to show equal, basic or hierarchical relationships or processes and in an ascending manner, that is to say, they grow or are built upwards normally. Whereby, They are ideal illustrations to explain information from top to bottom or vice versa.
Added to that, they are designs that allow conceptual information to be transmitted effectively. But, generally speaking, this type of SmartArt is a visual representation intended to provide more space for text as the pyramid wraps around.
Image
There is also a design SmartArt of image type that, in most cases, It is used to convey a message with or without explanatory text, in order to capture the reader’s attention in a purely visual way.. Likewise, they are handled elements when you want to use an illustration to complement a certain process or a list.
That way, allow you to show a central photographic idea with related ideas, as well as a series of images from top to bottom, an illustration with several levels of text, a group of images with interconnected information, etc. Taking into account that, there are several subtypes in Word.
What to consider before creating a SmartArt graphic in Word?
In general terms, it can be said that a SmartArt graphic element in Microsoft Word serves for show a hierarchy efficiently, present the flow of a procedure or event, simplify the enumeration of data, and create an organizational chart.
Likewise, they are ideal elements for present cyclical or repetitive informationcreate a matrix illustration, explain proportional data in a pyramid illustration, present a relationship between parts and symbolize any information through images.
Now, before creating any SmartArt graphic element in WordIt is important that you wonder about what you want to convey through it and also check if you need the data to appear in a certain way, in order to select, correctly, the graphic that you should use. Once you set the right SmartArt type, you can choose which design to use to best illustrate your message.
Thus, in order to help you during this process of choosing the SmartArt class to insert in your document, We proceed to mention the main uses of each one of them, in a summarized way:
Principal function
Guy
Show non-sequential information
Ready
Present stages in a process or on a time scale
Process
Create an organizational chart or decision tree
Hierarchy
Display a continuous procedure
Cycle
illustrate any connection
Relationship
Convey or emphasize the content explained
Image
On the other hand, once you make the selection of the SmartArt type and opt for a truly appropriate design, you can proceed to change your appearance quickly and easilymaking use of the tools that Word offers for that.
Either for change the fill of your shape or text, add effects (shadows, borders, highlights, reflections, etc.) or even, add 3D effects (such as twists or bevels).
Steps to create your own SmartArt graphics in Microsoft Word
As you will see, all types of SmartArt illustrations available in the Microsoft word processor, are very useful to enrich the documents, give them a higher quality and, especially, to better expose the information. But to achieve these goals, it is essential to know how to create them correctly.
That is why, below, we proceed to explain each and every one of the steps to be carried out to make use of these graphic elements in any Word document, inserting them quickly and easily:
- First of all, look for the document word to customize in this way and access it.
- followed by that, place the cursor in the specific area of the document where you want to add this illustrationto click there.
- Next, locate yourself in the ribbon at the top of the program and select the “Insert” tab.
- Now, directly from the Illustrations group, click on the “SmartArt” option.
- Done the above, a dialog box will appear automatically and there, you can choose the type of SmartArt to use, from the left sidebar where each one of them is shown.
- Later, once you click on the type of illustration, you have to choose the design you prefer in the right part of the boxin order to proceed to click on the button “To accept”.
- Then you can start enter the text to be displayed on the chart in questionfrom two available ways: (1) By clicking on “” to write there or (2) Copying the text from another program, to press on “” in the panel and paste it using the mouse or with the keyboard shortcut “Ctrl + V”.
- Finally, you can customize your SmartArt graphic from the “SmartArt Tools > Design” tab at the top of the main window. Whether it’s to add shapes or bullets, change colors, layouts or styles, and reset the chart.
- Also, directly from the “SmartArt Tools > Format” tabyou’ll be able to customize shapes, add fill, outline, and effects to shapes and text, resize words, wrap words, align them, change their position, and more.
Facebook Comments
Disqus