In the workplace, especially in thethe communication between the members of a team is crucial and there are cases in which it is necessary to share information between different platforms.
Being and the two most used platforms for email and instant messaging, respectively, the transfer of information between them is very commonsince it allows sharing information in a more efficient way.
In this article we will teach you the most efficient methods to send content from your Gmail email to a WhatsApp accountso that you can optimize the communication of your work group
Learn step by step how to send emails from Gmail to WhatsApp from any device
Currently, forwarding an email to WhatsApp directly is not possible, since the Gmail application does not have a button to share your emails on other platforms. Nevertheless, there are several alternative methods that we can use to share the information attached in an email with WhatsAppso that it can be used efficiently.
Next, we will show you the most effective methods to share your emails:
on mobile
This method is valid and functional in the Gmail mobile appso it is applicable no matter if you use Android either iOS.
While the Gmail app can’t share emails to other apps, it has more methods that serve this purpose:
- Open the Gmail app on your mobile.
- Select the mail that you want to share in WhatsApp.
- Click on the three dots in the upper right corner of the email window to open the options.
- Choose the option “To print”.
- On topopen the options bar and select “Save as PDF”.
- It will be saved in your mobile storage with the name “Gmail – (Subject)” default. You can modify this if you wish.
- press about him icon in the upper right corner to save the PDF.
- once savedopen your application WhatsApp and select the contact or group to which you want to send the email.
- press in the clip located in the chat writing bar.
- Choose the section “Document”.
- Find the PDF file of the mail and select it.
- Press “Send”.
By doing this, you can share the content of an email with the people you want, safely and reliably stored in a . This is the closest option we have available in smartphone to share our emails with other platforms, at least until the option is enabled.
In the computer
Gmail web portalUnlike its mobile version, does not have the option to save an email as a PDF, so it is a bit more limiting when sharing the content to other platforms. As It is not possible to forward an email to WhatsAppthe only option is select and copy the content of the message and send it as a text to a contact from .
Go for it:
- Sign in to Gmail on your computer.
- open the email what do you want to share.
- Select the text of the mail by dragging the cursor over it.
- right click and select “Copy”.
- Open in a new tab the page of WhatsApp Web.
- Scan the QR code of the page with your mobilewhich you can do by opening in this the options of WhatsApp and following the route Paired Devices > Pair Device.
- Select the conversation or group where you want to share the text
- right click in the text bar and select “Paste”.
- Press “Send” to share the text.
Till the date, is the only method available to share Gmail emails with WhatsApp or other platforms. The advantage of this method, however, is that it preserves any links that might be attached to the email. However, its presentation is somewhat weaksince it’s just the plain text pasted into the conversationso it does not offer as professional an aesthetic as its mobile version does.
Learn how to use Zapier to automatically forward Gmail emails to other platforms
Although the forwarding of the content of a Gmail email to WhatsAppor another platform is not possible at the moment, Yes, it is possible to use an external tool to receive notifications on any platform about the receipt of a new email.
The tool in question is called Zapier, and it is a page through which you can link your accounts in web pages and applications to automate processes, thus saving work time. It has a very simple and easy to use interface, and all you need to be able to link your accounts is to grant the requested accesses.
Zapier has bank-grade encrypted security, so your account data will be safe:
Create your Zapier account
To be able to use Zapier for the first time, all you have to do is enter its official website, from where you can create your account by linking it with Facebook, Microsoft or Google:
- enter to zapier.com.
- creat your account with the available options. you can do it with Google, Microsoft, Facebook, or a work email.
- once created account, Zapier will take you to your work tray.
Choose the apps to link
Because WhatsApp is not available as an app to link in Zapier, We’ll show you how to set up your Gmail account to send a through the next steps.
Let’s see:
- Search the option “Create your own flow” and choose the apps you want to link.
- Select Gmail as a trigger application, and slack as reaction app.
- Choose the actions to perform. For Gmail, select the option “New message”. With this, we will configure the arrival of a new email as a trigger.
- After, defines the mail folder that Zapier will have access toin this case, select “Inbox”.
- to slacklook for the option “Send direct message”. Through this, every time you receive a new email in Gmail, you will receive a direct message in slack.
- click in “Next”.
Perform test run
At this point, all you need to do is approve Zapier’s access to your Gmail and Slack accounts to start using the service:
- Grant Zapier access permissions to Gmailand specifies the name of the Slack breakout room, so that the page can check for new emails and send direct messages.
- Configure the message parameters. Define if you want it to be sent to multiple users, if you want it to be sent via a bot, and edit the text of the notification message. Once the notification message is configured, click “Next”.
- Zapier will send a test message to the Slack account previously entered. Once you receive it, click Finish.
Once the Zap is configured, every time you receive an email in your Gmail inboxa notification direct message will be sent to Slack.
If for any reason Slack is not convenient for you, this website It has access to multiple popular platforms such as , , and which can be configured to perform the same action very easily. Zapier has a free professional trial for 14 daysafter which you must contract the service to continue enjoying the automated applications.
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