One of the most serious problems that human beings can have is lack of organizationsince this takes us away from all the most important goals of our life.
Many try by their own methods to create schedules and plans that for various reasons are impossible to comply with. But, What if there was an application that notifies you of the activities planned during the day? Or even help you plan by accommodating your work at the best possible time.
The truth is that this tool does exist and is called Google Calendar, all you have to do is read this simple guide to understand how it works and see the time management benefits you can get just by having it.
What is Google Calendar and why should I use it as an agenda? Advantage
Google calendar, as the name easily indicates, is an electronic calendar developed by this company. It was launched during the first months of 2006, and it was not until the middle of 2009 that it was completely finished.
It is an ordinary online almanac which it is based on AJAX technology; a form of web programming of asynchronous JavaScript, plus XML, which makes applications more interactive.
Next we will see in greater detail the advantages that this offers us:
It has an interactive interface
As we already know, Google calendar is an online service and thanks to its AJAX structure, it is possible to interact perfectly with the app in the browser and make changes without the need to reload or refresh the page.
It also has a fully customizable interface, this because the user can choose which type of view seems most comfortable between weekly, daily, monthly or yearly.
can be easily add events and these can be modified just by dragging them to a new date, without the need to retype the appointments.
It is an online service
As it is an online service, can sync with your other electronic calendars, for example with Microsoft or Apple.
Another advantage that comes with being an online service is that the ability to storage is unlimited.
As if that were not enough, it is excellent since it is You can access it from any device that has a browser, avoiding losing information.
Complements all Google services
As it is a Google service syncs immediately with email and with the contacts of your calendar in Gmail, and even Facebook.
This provides a great advantage when sharing your schedule with friends, clients or work partners, to arrange appointments and meetings in a simple way.
It also provides the ease of know her availability of other contacts who also have a Google account, to be able to schedule meetings in a more assertive way.
Google Calendar Features What makes it so special?
It has always been proven that when one has fixed goals and has a development plan, life becomes more pleasant and more effective when it comes to achieving goals little by little.
That is why planning must be present in our lives and beyond being a simple calendar, this has proven to be a very useful tool for organize your schedules in every way. It has three main functions, where the 3 allow you to do the same from different points of view, “Plan”.
Let’s see what they are:
Goal
In the category of goals it gives us the possibility of schedule according to our schedule and intelligently an optimal schedule for 4 areas of life.
Which corresponds to exercise, the development of any skill, quality time with friends and family, time for personal growth through reading, meditation or a hobby, and finally time to organize and plan.
So, according to your agenda, what the tool does is schedule sessions as many times a week as you prefer and at the time you like. In such a way that you can be notified of said activity about 15 minutes or up to an hour before so that you are prepared.
If one of your goals is to run 3 times a week, This is excellent because it can schedule the sessions at the most optimal time for you and since it is a Google service, it can connect directly with Google Fit; a very useful tool to record and measure your performance in the different areas of the exercise.
Reminder
With this function it is possible set to alarm mode some simple activity that you need to do, to avoid being overlooked.
With this you can carry the responsibility to a new level and you avoid making yourself look bad to the most important people in your life.
Event
This is the main function for which this excellent tool was created. With it you can create an event where you will be allowed to schedule the exact day along with its duration.
You choose when you want to be notified of this activity to make preparations. You also have the possibility of attaching the contacts that are invited to the event, meeting or appointment.
Another important point is that you can easily fill people in on all the details by adding notes to it about the activity to the event, making clear any type of doubt that may be had about it.
Finally, as it is a Google product it automatically syncs with Google Maps, so in this way you can also add the exact location so that everyone can get there using GPS without problems.
List of tips to get the most out of the Google calendar app
Now we will see some small tips to get the most out of its functions:
Customize the calendar
- One of the best ways to take advantage of this tool is by customizing it to our liking, for that we must enter the button in the upper left corner “Setting”.
- Then in the configuration section we go to “General” and from there we can change parameters such as:
- The day of the beginning of the week.
- The time use.
- Notifications by mail and mobile.
- The default duration of each event.
- Quick responses for any unforeseen event that arises to keep guests in the loop.
- In the same way, it is important that with the creation of each event, goal or reminder assigned different colors.
- This can be very useful to differentiate activities quickly.
Daily schedule
From the browser on the computer we enter the “Setting” and then in the left sidebar we are located just above our username.
done this in the “Calendar settings”, We go to the notification area.
Next, almost at the end we will find the option of “Daily schedule” and we will activate it by email.
With this we can receive an email every day at the first hour with the schedule of the day, to be able to be aware of all the tasks, events and scheduled activities.
Holidays in other countries
One of the issues that we must keep in mind when working online or making appointments with people from other countries is the question of holidays.
To avoid inconveniences of this type or even arrange meetings on better days, we can integrate the celebration dates of other countries.
From the “Setting other calendars” let’s click on “Integrate calendar” and then in “Personalize”.
Use the calendar without Internet
Google Calendar’s programming structure allows you to use it without the Internet, once you have access to it you can save the changes without any problem.
Things to do
In the web version from the thin bar on the right side is the option to “Chores”, with which we can assign a list of small tasks.
With this option we can manage some activities of the day in a better way to take advantage of our performance.
Create new calendars
When you are the head of a department or manage an important area of a company, it is common for you to be in charge of several people.
If you need to share calendar information with your employees, but you can’t show everything you have scheduled for obvious reasons. Then you will need to create some containing only the events that you want to share with them and invite them to subscribe.
You can create a calendar from the settings “General” in “Add calendar” and then in “Create calendar”.
To add the other people to the schedule we go back to the “Setting” of this and we entered “Share with specific people.”
Finally, we give “Add people” to enter the emails of the contacts that we will attach.
Integration with Google products
All Google services are in sync with the calendar, It is enough that when the option to connect appears, we accept it.
With this we can monitor physical performance with Google Fit, or provide exact addresses of events. Even arrange video calls with Hangouts and make invitations with Google +.
Delete and modify events quickly
In the mobile version it is possible to make changes easily with simple finger gestures. For example, to delete events, all you have to do is select and hold the selection, then slide them to the right.
In case you only want to modify the time events, then you select and drag them to the appropriate time and date.
Quick access to the present day
Both in the web version and in the mobile version it is possible after reviewing other dates, with a single click, to return to the current date.
Let’s see a couple of examples from both devices:
- On the web, just click on “Today” in the top bar of this.
- On the mobile, in the upper right corner there is a button with a small blue circle, just pressing there takes us directly to the present day.
What are the differences between the mobile app and the web version of Google Calendar?
The differences between Google calendar in the mobile application and in the web version are not really notable, since the developers took it upon themselves to deliver the main resources in the two versions.
On the other hand, it would not make sense to miss important functions regarding the scheduling of events and activities.
Although it should be noted that there are some small variations that we can mention today:
- In the web version there is no possibility of creating goals and reminders, but if you create them in the mobile version, you can view them in the web version.
- In the mobile version we cannot do the creation of a task list.
- To carry out the configuration of the parameters and customization, the web version is more comfortable and with many more options.
Despite the few differences, the important thing is that in both versions you can create events and make invitations other users to arrange meetings, which is one of the strengths of this tool.
Anything else, with any of the two versions we can be notified on time and be aware…
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