【 Outlook Advanced Search 】 Step by Step Guide ▷ 2022

In reliably and safelywhich is why important information tends to accumulate and, due to the large volume of emails in your inboxthe immediate search for these emails can be a bit complicated.

In this sense, the platform offers you an advanced searcha process in which it will help you in a simple way to locate what you are looking for, no need to scroll through your entire mailboxwhich will allow you reach the required email without wasting time and directly.

In this article, you will better understand what is advanced search in outlook aboutthe benefits of using it, as well as you will learn to search for any message in your email account, You will also know the list of commands to execute this action.

What is Outlook Advanced Search?

It is a tool that allows you to locate anything that is stored in your , using keywords or key terms, which will take you quickly and directly to everything you are looking for at any given time. In this type of filter, you can find from emails, attachments, videos, images and calendarsamong other resources, using certain commands that will make this search automatic, you can use them as many times as you see fit in the mail platform.

Benefits of using Outlook’s advanced search

Using this item is very important, especially if your tray has a lot of information and you don’t want to waste time locating an email like elements of old data or emails with similar names. The advanced search lets you be direct and reach what you want in a short time.

Some benefits are the following:

Search any email just by entering the keyword who can identify himself.
Locate the information using specific data.
Thanks to the search commands, you will get to the information directly.
show suggestions that will help you in the process.
the lookup table it will show you all the data so that the location of information is totally accurate.

Learn how to search for anything in your Outlook email account

Thanks to this method, you can find everything you need in your Outlook accountNow, you must use all the elements correctly to get to what you want. The advanced search process is quite simple and it does not require applications or extensions to run it.

The things you can search for using the advanced search are as follows:

Search emails

It’s one of the main elements in which emphasis is made when you want search some information in outlook accountemails offer a lot of data that you can rely on to carry out the advanced searchfrom the subject to the return address, are options for the location to be successful.

To find emails by advanced search, you must follow these steps:

Click on the search field which is in the upper left.
You will see an arrow pointing downyou must press it.

A configuration menu will automatically be displayed, click on “Search in”, various options appear by selecting “Inbox”.
Then you must fill some filters or only those that you think will make your search easier.

These filters are: Of: sender of the email you are looking for, For: message recipient, Affair: Message Subject, Keyword: are those specific terms that are included in the email, Date: the period the mail was received, Attachments: Indicate if it includes attachments or not.
Press “Search”.
In this way, you will find the mail directly that you need through the advanced search.

Search for emails from a specific sender

this option It is used especially when answering an email from suppliersin case it is an account used for the company or to quickly reach some specific information received, You just have to be clear about the directionand the rest of the process is pretty straightforward.

To perform this search you must execute the following:

Go to the top left and locate the tab “Research tool”, press the option “Search”.
Then, in the space that you will see at the top of the inbox, insert the sender’s email address What are you trying to locate?
All emails with that address will appearyou only have to select the one you need and that’s itthis will complete the search.

Find images and videos

The images and videos are large files that usually arrive in your mailbox adjointlywhich is why the search should be carried out trying to locate emails with this modality.

To find pictures and videos in Outlook, follow these steps:

In the top of inboxlocate the tab with the symbol “Has attachments”.
Later, you have to click on the search box to make the switch to the tab “Search”.
Next, press the button “has files” attachments, and in this way you will see all the messages with images and videos that you have stored.
Sort them by date on the right side of the search result.
If you wish, you can also organize them by size to make it easier to search the tray.
Thus you will find all the images and video files that you have in your account outlook.

Find text documents

Are files that are stored via a different formathere you can process concise information about special procedures, schedules or data to share between contacts.

To find this type of documents in Outlook, you must do this procedure:

Locate yourself in the top of your Outlook account inbox.
Go to the blank space and write “ext:tx” and click.
All the documents stored in your mail under this extension.
Choose the one you need and that’s itso you will have located the emails of text documents.

Find Contacts

The contacts are the fundamental part for the use of any emailgetting them quickly from the inbox can be a primary factor if you want to send an emergency email or immediately.

To find your contacts in Outlook, you need to do the following:

Go to the “Contacts” located at the bottom of the inbox.
A space will appear about the contact list, click on this.
Write the name of the contact or the email addresstheir telephone number is also valid if they have it registered.
You will automatically see the contact you are looking for with all information, email address and photo, among others.
Click on the contact card that you located and that’s it, you can use it for the function you need.

Find dates and events on the calendar

The outlook calendar has become the electronic agenda of choice for many users of this platform, and it is that through this tool you can schedule appointments, work meetings, events, attachments and much more.

To find important dates in this calendar do the following:

Locate the option “Calendar” on the platform outlook.
A blank space will appear where you must enter the keywords that identify what you are looking for.
next, you will see the list with all available optionsselect the one you need and double click.
So you will have in detail the event to celebrate or the reminder with all its content in an orderly manner.
Finally, you just have to press on the “X” to end the search for events in the calendar.

List of Outlook Advanced Search Commands

The Outlook Advanced Search is designed to accurately and precisely find everything you need, that is why each section shows a unique command pattern, which makes it easy to execute each procedure, regardless of whether you want to search for an attachment or a contact. These commands must be inserted correctlysince entering them incorrectly would produce the wrong results, leading to files or tasks that you don’t need.

The commands for the advanced search of Outlook are the following:

For email search

Write “Juan”, if you want to find options like Juancho, Juanito, Juana, or some combination that contains uppercase and lowercase letters with these terms.
Write “John Perez”, and it will show you all the terms that include the word Juan, and Pérez, with all those expressions that contain Pérez.
Write “John and Perez”, here you will see each term that contains the words Juan as well as Pérez, but in no specific order. The conditions “AND”, “NOT”, and “OR” must always be written in capital letters.
Write “John O Pérez”, all the variants of Juan will appear, as well as the variants of Pérez, and all those that contain these two words.
Write “John NOT Perez”, you will find only the variants of Juan but not those of Pérez.
Write “Juan” only for the word Juan without variants.
Write Of: “Juan Perez” on: “letter to the city”, for this search, quotes must be used in each phrase, this indicates the subject of the email or its content to carry out a search with greater accuracy.
“Does it have attachments: yes”, this to indicate that the email has attachments.
Subject: “Juan Pérez”, indicates that the subject of the email is Juan Pérez.
DC: “Juan Perez”, the name to display is Juan Pérez, and it is registered in the Cc option of the mail.
CC: juanperez@canto.com, reflects that the email address is located on the Cc line.
Message size: <10KBwhen the weight of the mail is less than 10kb.
Message size: >5mb, when the mail files are larger than 5 megabytes.
Message size: small, the weight of the elements that make up the mail oscillate between 10 and 25 Kilobytes.
Message size: medium, the weight of the elements that make up the mail range between 25 and 100 kilobytes.
Message size: very large, the weight of the elements that make up the mail range between 500 kilobytes and 1 megabyte.

For calendar search

Start date: two days, subject: thesis, all the options on the calendar within a period of two days and that the respective matter contains the term thesis.
It is: newspaper when elements are repeated.

For contact search

Name: John, for all contacts with the name John.
Last name: Perez for all contacts with the last name Perez.
Position: mechanic, for those mechanical contacts put in the respective field.
Phone: 000444, for contacts that have this number in the phone field.
Address: (444 st Louis Street), for contacts who have this information as their primary address.
Birthday: 04/05/2000, for all those who show this date in their birthday field.
Website InternetPasoapaso.com: for contacts that have this address in the web pages field.