Thank you all technological advances, computers, smartphones and programs developed on them, nowadays true jobs and operations math is easier. especially thanks to all Microsoft Office applications which have become the right hand of companies and people in general.
And it is that being able to carry out any type of numerical calculation in programs such as Microsoft Excel has greatly facilitated work to humans. Where they also offer many other tools and features which are essential for any type of business or to carry out any Type of activity at home.
This program is currently used by companies, students and at homeall this thanks to the fact that it has various and mathematical operations which are very important when making any kind of numerical work how can it be sum of data. That is why here we are going to teach you about what the sum function is about and how you can use it in software.
What is the SUM function in Excel and what is this equation for?
One of the advantages of using the microsoft program is that you will not only have the opportunity to create data tables and spreadsheetsbut you will also have the opportunity to carry out various mathematical calculations, since for this you will have different mathematical functions and equations at your disposal. This allows you perform simple and more complex calculations easily and quickly.
This is how this program has a SUM functionwhich will allow you quickly calculate the sum of the data contained in several , offering a result quickly. Furthermore, if for any reason any of the data in these cells is modified the result of the sum will also be modified automatically.
In this way, you will save a large part of your time doing addition operations manuallysince simply by carrying out some math functions in the program you will be able to get these results quickly.
When is it convenient to apply the Excel SUM function in a spreadsheet?
It is worth mentioning that it is very important to know when it is convenient to use each of them. the functions that Excel offerssince the same they should not be applied for applying. In the case of the sum functionallows users to perform the sum of multiple numbers stored in different spreadsheet cellsthus allowing said Math operation in just a few seconds.
It is important to mention that this is one of the simplest and easiest operations to apply in the program, taking into account that some of the functions offered in the program are quite complex to execute. Therefore, said function must be applied every time it is necessary to perform the sum of data stored in different cells.
It is used when you want to add different amounts of dataEither for know the quantity of product that is available, the number of objects you have available, the number of words you have registeredamong many other activities that can require execution of said tool.
Steps to apply the SUM function in Microsoft Excel and automate mathematical operations
It is important to clarify that to carry out this procedure you do not necessarily have to do it with one Well, luckily for the program users they can count on several methods to carry it out.
In this way, here we are going to teach you the different ways in which you can apply this mathematical operation in your Excel spreadsheets.
To do this, follow each of the methods that we teach you below in detail:
Add with the help of the formula
The main way to carry out this mathematical operation consists of applying the Excel formula, this will allow you to do this calculation in a very easy way regardless of whether it involves large amounts of data.
This formula is called “ADDITION” and throughout all this time it has become one of the most used tools of the program. Due to its great importance, here we are going to explain how can you run it
To do this, follow these instructions:
- To apply the formula You will be able to do it using the following syntax correctly: =SUM(A5:A15) or =SUM(A5:A15, C8:C30) keep in mind that these values will depend on the cells where the data you want to add is located.
- To be able to do this in a much simpler and easier way, what you can do is select the option “Insert a function”. In this case you will have to insert the SUM function.
- Is function I know insert placing first in the cell what is needed Add, that is, where values are found and there we select in the menu the item of “Formulas”. And then select “Insert function”.
- Now a box will appear on the screen, here you must select the option SUM and then click on “To accept”.
- Then you will see how the cell below will show you the result of the sum of all data that you have previously selected. In this way you will be carrying out bliss Math operation.
Using the SUMIF function
This is another function available in Microsoft software and which is considered as one of the most interesting today. In this case this tool offers the possibility of adding a group of cells that meet a certain criteria.
In this way you will have the opportunity to exclude from the mathematical operation all those cells that we are not interested in including in the function.
In accordance with this, here we are going to leave you some examples so that you can see how this tool is applied in your spreadsheets:
- In order to use this tool it is necessary that Insert it into the worksheet. This step is very easy to perform, to do this go to the tab “Formulas” and select the item “Insert formula”.
- Then you will see a frame on the screen where you should look for the option and “ADD IF” and click “To accept”. in this way you will have inserted the function in the worksheet.
- In order to see how this function works correct way in the programhere the sum of all the cells that contain number 15.
- Here it should be noted that the SUMIF function does not make a count of cells containing the number 15, if this were so, the result would be 3. The purpose of this is to be able to find all those cells that contain the value 15 in them and perform the sum of them. as can be seen in this case both cells A2, A7 and A10 meet the condition, so the result is 45.
- This can also be done procedure changing conditionin this case all those cells that are under “50”. As can be seen on the screen.
Sum two columns in Excel
another form of power apply this mathematical operation it is adding two columns from the spreadsheet.
In order to perform this operation you must follow each of these instructions:
- To do this it is necessary that select the two columns What do you want to add?
- once selected the two columns you must press the key combination “Alt+Shift+=”, so it will automatically perform the sum of all the values that are contained in both columns.
- As you can see, through this method you can carry out the sum of two complete columns in a very simple and fast way.
Use the Autosum function
This is one of the most feasible methods to use when you need the program to do the sums for you automatically. To do this you must use the function “Autosum” which is located within the tab “Formula”. When said tool is applied you will have the opportunity to carry out the sum of several numbers simultaneously.
It is worth mentioning that in the role of “Autosum” You will also find other functions available, such as Average, Count Number, Max, Minamong a few others.
In order to carry out this procedure, you simply have to carry out the steps that we will indicate below:
- The first thing to do is go to Excel and create your fileto do so, enter all the data that is necessary.
- In this case, for the example, we will enter the numbers of 1, 2, 3, 4, 5, 6, 7 and 8, between the cells of Column A to I.
- Now you must locate yourself in cell A9, there you must press twice the option “Autosum”. In this procedure you will get the sum of all the rows that make up the columnso the result in this case is 36.
- if observed excel formula baryou will be able to see how the SUM formula, =SUM(A1:A8), this indicates that the addition is being performed between cells A1 and A8, taking all the values between them.
Now if what you are looking for is to apply the Autosum function between the rows then you must do it as follows:
- Using the same values you are going to situate yourself in cell J8.
- now do click twice about the option of “Autosum”, so the result of it will be 72 as seen on screen.
Common errors when applying the SUM function in Excel. What are they and how to fix them?
Surely it has happened to you that at the moment of work in excel and by applying some formulas in it, ends up giving you mistakewhich appears as follows #WORTH! Or #REF!, among many others types of errors that will appear to you according to the function you are performing.
Considering all this, here we are going to explain what each of them means. these mistakes that appear when you want to do this mathematical operation in your spreadsheet.
Let’s see below one by one:
Error #VALUE!
When this notice appears in one of the boxes on your worksheet, it simply means that a problem has been generated. invalid value. This occurs mainly because at the time of enter the formula or functions some wrong value is entered, either the text of the formula, a character, an extra space, a number, among others.
In order to solve this inconvenience it is important that you make a review of all formula parameters, making sure that it is spelled correctly. Naps entering numbers then check that they are all correct.
If it’s a addition or multiplication you must ensure that all arguments are uniquely numbers. If the mistaker then checks that there is no blank cell or special character that is preventing the mathematical operation from being performed.
Error#REF!
This is another of the types of errors that can appear in spreadsheet, If this appears, it means that no data reference. This happens mainly when information is accidentally deleted or pasted about any of the columns or rows that are part of the function.
The program of automatically…
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