Who has not ever used a PowerPoint file? This is because the software It is considered as one of the most important slide making and thus present ideas clearly, with simple steps and in a short preparation time.
To access this software you must register with Microsoft and with it you will get more benefits online. You can use this tool in conferences, student exhibitions and also in video tutorials, among other things.
If you are interested in knowing every detail of this amazing tool, we tell you that in this post you will find not only what it is about, but you can also see different tips for you to become an expert.
Why is PowerPoint a unique presentation manager and what are its benefits?
This Microsoft program, which was launched in 1987, is a tool that allows you to make presentations through slideswhich show an organized and easy-to-read scheme. There are great advantages that can be assigned to this software. For example, it is compatible with different operating systems of computers and mobile devices, thus generating an interconnection with users of different computers.
PowerPoint offers tools that allow you to accurately select different approaches to be able to make a correct presentation. In addition, it provides the option of obtaining videos of the presentations, which implies having a schematic text in a multimedia file, gaining access to platforms such as YouTube where the user’s ideas or tasks can be exposed differently. If we consider the slides, we can say that they have pre-established patterns, which provide a friendly and professional design at the same time. But you also have the possibility of changing that scheme according to the user’s wishes.
As there are several versions of PowerPoint and provide compatibility with different equipment, this editor becomes one of the most required and accepted programs at work and study level. This is also due to the fact that your files do not have too much weight and the slides can be printed without any problem.
Other of the advantages that we can name of PowerPoint is that it can be insert sound files, thus providing a great user experience at the time of exposure. In addition to offering to access different Internet sites, also supports a large number of formats, with which you can zoom in on the place that the exhibitor needs. We can also mention that this software supports multi-usersso they can edit or modify the slides online.
But since this is not all, there are many other advantages that you will have to discover as a user. Because of this, we have developed, in the next section, a significant number of tricks that will help you find more advantages.
List of the best PowerPoint tricks you can know to get the most out of it
If you want to be an expert in PowerPoint, you should know its secrets so that you can get the most out of all the advantages that this program offers.
Here are the top 20 tips that you should keep in mind when using this tool:
Edit the slide layout master
When you want to have a default layout in all your you can work in a much more comfortable and faster way, since you will be able to edit the design of your slide using this method for the rest of your creations.
For this, you will have to follow these steps:
- The first thing you have to do is go to the section “Topics”which is located at the top left of the screen.
- You will have to click on “Edit Pattern” and then in “Slide Master”.
- Make all the changes you want so that future templates have the one you just created as the default design.
- Once you have finished with all these editions you must click on “Close master”.
Select default fonts
By default PowerPoint allows you to work with only 2 types of fonts: titles and subtitles. However, it is It is recommended to handle 3 types of sources to have a more striking image, without losing its originality and professionalism.
For you to choose the font, you have to do this:
- go to “Start”.
- Click on “Sources” and select the one you like the most.
Add different types of fonts in the presentation
Many times it happens that, while editing a slide, the fonts that PowerPoint brings by default are not the ones you are looking for Or you simply need to have more striking or elegant ones so that your presentation is efficient. For this, there is a fairly simple solution and that is to download “Google Fonts”. With this Google tool you can have a wide range of typography that will allow you to achieve the results you want.
Share the slide with the same source
You must be careful with respect to the previous issue, since if you will share the slide with another computer and it does not have the type of font that you used in your PowerPoint file loaded, it will not be seen as it was on your PC.
You can solve this by embedding the font in the document. To do this you will have to perform these steps:
- Go to the section “File, Archive”.
- Find the section “PowerPoint”.
- Once you have opened the options window, you should go to “Save”.
- As the last step, you will have to enter the source by clicking on the icon of a dove.
Align objects within the slide
If you want to handle PowerPoint correctly, you will have to master the image alignment technique. With this you will obtain the advantage that all the images or photographs that you incorporate into your presentation will correspond to each other and will have a natural flow on the slide.
When you want to do this work, you will have to follow the following process:
- Select the object you want to line up and click right click about the same.
- Look for the option “Format”.
- Click on “To line up”.
- At this time, a window will be displayed in which you will have different options and you can choose between align the object in a particular way either everybody the ones on the slide.
Format objects for better design
This tip will come in handy when you’re finalizing your document and want to make fine adjustments to an object to give it a modern or personal touch. PowerPoint gives you the option of select the format and make different framingssuch as shadows, adjust text and color photos automatically among others.
If you want this, you’ll have to select the object by doing right click with the mouse and then look for the option “Format”. A list will appear with different controls that will allow you to do all these tasks.
mix shapes
A bit related to the previous advice, since in this case you will be able to mix all the shapes that exist to be able to combine, fragment or subtract objects from each other. When you use this tool, your slide design will look neat and you will be able to work in a more orderly way since you will have a better vision.
It is useful when you want to make a presentation and you need different images to get the job done. To do this, you will have to select the objects that you want to mix by clicking “right click + the Ctrl key”then choose the option “Format” and to finish you must click on “Merge Shapes”.
Design a unique pattern
PowerPoint offers you the alternative of create a structure once for a new file, in which you can predetermine what type of font, colors and design you will need in each of the slides.
In order to have a correct presentation, you will have to do this guide:
- Choose “View”.
- Look for the option “Slide Master”.
- Choose the one that suits you best and click on “To accept”.
You should keep in mind that this will work for each file. Therefore, when you need to start another presentation, you will have to choose your preferences again.
transparent images
It can happen that when you incorporate an image with PNG format it is stand out more in the presentation than the rest, so it draws attention and has a negative effect on all slides. You can solve this by making this type of illustration transparent. To do this you will have to choose the image, go to the option “Format”select “Adjust” and then click on “Remove Background”.
Crop images custom
With PowerPoint you can crop images and create new shapes. Its step is intuitive and very simple. you will have to do click on the image with the right button mouse and select “Format”. Once you have completed this task, you must choose the option “Cut” and finally “Mask”.
Generate test texts
When you’re not sure what type of text you want to use, or you want to calculate the spaces and see how a type of text is inside a slide, you can perform a test to see the spaces and lines that you have assigned to it. In this case you must write anywhere on the slide a command and then press “Enter”. A test text will automatically appear.
For example, if you want to test with text that is commonly used in graphic designs, lorem ipsumyou will have to write “=lorem()”. Within the parentheses you will have to indicate the number of paragraphs you want to see. Another way is to directly insert paragraphs of random text, for this you will have to write “=rand()”.
Use grids for better alignment
The option will allow you to have a better alignment of the objects that you incorporate on the slide. If you want to benefit from this tool, you will have to follow this step by step:
- You must go to “View”which is at the top of the screen.
- A menu will be displayed in which you must select the option “Grid Lines”.
- A grid will now be displayed on your slide so that you can edit and move the images or objects at the exact angle.
- drag the object to the place you want and release it.
Increased accuracy with objects
If you need to have better precision, you will have to use the alignment tool, this will allow you to more accurately accommodate everything you put into the file. For this you will have to select the objects you want to move, keeping the key pressed “Shift”.
Another way you can do it is to go to “Start”a list will be displayed in which you will select “Organize” and then “To line up”. With this you will notice that all the objects can now be aligned to your liking.
Recover a PowerPoint you didn’t save
This program offers you the possibility to quickly and easily recover the presentations that you could not save.
The steps you will have to follow are:
- You must go to “File, Archive” and then select “Open”.
- Choose the option “Recover unsaved presentations”.
Clever! You can now select to open unsaved files and save your work.
Facebook Comments
Disqus