It often happens that we think that we do not need to make backup copies because we do not browse potentially dangerous sites for our data to be hacked. This is initially correct. Since the main factors of loss of information in the files are the virus and cyber attacks.
But what we don’t think about carefully is that we can not only lose important information through these situations, but many times a technical fatality can occur in our equipment. In this way, we will have as a result not being able to access the data that we did not have protected.
Because of this, it is advisable to make a backup periodically. We will show you how you have to proceed with this topic.
What is a backup or backup and what is it for?
It is called a backup copy of the protection that is made of the important information that we have. We can protect all files, documents, software, images, contacts and emails that we consider important. in a different place than where they were originally recorded.
This technique is used to not only protect the data that we consider important, but also to access them in adverse situations. Among these is the theft or loss of our mobile device; the computer has a fault and it is necessary to reinstall the operating system; we have to share confidential information and we do not know how the other person will treat it; etc.
There are different tools to make a backup or backup, within which we can name a flash drive, removable hard drive or directly in the cloud, such as the from Google or Microsoft. In addition, there are different techniques to extract the data and save it.
The data backup process is complemented by the restore process. The procedure consists of relocating the necessary data that we want to incorporate back into the originals. Either partially or totally and docks them back into the storage drive the originals were on or anywhere else the user chooses.
Why is it important to perform a regular backup and what are the risks of not doing it?
When we make a backup, we have the peace of mind that the data that interests us is backed up in a safe place. So that, for any computer, natural or personal catastrophe that exists, we will know that we will have the files copied somewhere from which we can retrieve it.
In addition, when making a backup, it allows access to a change control of the protected data. Since many times we have to recover blocks that were accidentally deleted, or also when the modifications that were made were not what we expected for the result of the work.
We will be able to share the outstanding data without any type of problems or limitations, since we will know that we have a backup of them. This is important just in case the person to whom we deliver this data makes changes without our knowledge, loses or damages it.
We will be calm when we make a backup in those situations where a virus enters our computer. In this way, we will not have to worry since the most important data we need is stored in a safe place.
What are the most used methods to make backup copies and protect your digital files?
As we have discussed before, there are different methods that we can use to perform a backup.
Next, we will talk about each of them so that you can consider what are the most important advantages they have:
usb sticks
Perhaps the most common and chosen by users is this type of storage. This is because through a memory by we can transport the records in a practical and also reliable way. To do this, we must take into account not to insert the Pen Drive in any computer, which we do not trust or before doing this, let’s run the antivirus.
The great advantage of making a backup in this kind of memory is that any computer has a USB input and the size of the device is reduced. To take into account when using the method is precisely its volume and low weight, since many times we can lose itwithout us noticing.
Cloud
We had talked about something before. One of the most practical places is to save all the backup copies of the important data that we have on our computer or mobile device in the cloud. Among the most outstanding platforms, we can name Google Drive, Microsoft One Drive, pCloud, Amazon Drive, and Apple iCloud.
The most important advantage that we can mention of this method is that its transfer is not necessary. We simply access from anywhere with an Internet connection. Among the disadvantages, we could mention the limited storage capacity and to access a greater number of GB you will have to pay a few euros. Also, it is more vulnerable to being hacked if they can access our password.
Optical Discs
This type of storage unit is used for its capacity and fidelity to store important data. Although there are different storage sizes, from a CD up to a 25 MB discAt present, the preference of the users has left this method a little aside.
Much of this is due to its size and the non-existence of optical disc-reading recorders in different devices.
SSD drives
These solid state drives have the great advantage of storing a much larger amount than other technologies, can hold up to 4TB. It is ideal for storing large and very important files, since it is resistant to shocks and has a great writing speed.
Among other of its advantages we can mention the little sound it makes when it works and also the efficiency of its operation. But if we have to name the disadvantages we can mention its useful life and the pricethe latter being an important determining factor when choosing this class of computer tools.
flash memories
This memory is one of the most used today, along with the Pen Drive. cards sd memory They have considerable advantages over other storage equipment. This is because they can be incorporated into a mobile device and be able to back up without having to add any other accessories.
It has a much larger storage capacity than other technologies have. but presents as disadvantage its fragility and smallness since they are not very versatile and with handling they break frequently.
Hard drive of our PC
We can make a backup on the same hard drive that we have the original data. For it, it will be necessary to partition it to be able to save the backup in the new part of the hard disk, without it having access to .
This has a great advantage, and it is not spending money since you can configure a disk partition in a very simple way. As a disadvantage, we can mention that to carry out this type of storage it is necessary to have a disk with a lot of capacity, so it is not cheap.
Also, we are in danger of breaking this or a virus enters the party authorized to access the Internet. In this way, all the hardware will be broken, so we will lose not only the original data but also the backup copies.
ftp server
One of the great options we have is to make backup copies and save them on servers specially designed for this. As we will see in detail later, where we analyze the best tools, there are companies that provide their storage capacity so that we can remotely access and save our files in a very simple way.
An example of this the plugin “BackWPup WordPress Backup”. Which is widely used in people who work with web pages. Among the most important advantages that we can mention is the possibility of access the server from anywhere with internet access.
While it is true that many of these services are free, there are others for which you have to be willing to pay a few euros in the year to access larger storage capacities.
Mobile device
As it happens with a partitioned disk in our computer, We can also make a backup of the most important information that we have on our mobile. As you can imagine, you will not have to pay anything to access this backup tool, since you will be able to perform this task downloading free apps they will do it automatically.
As a disadvantage, we can mention the case that you lose your mobile and the intruder who finds your phone can easily access your data and the protection of their files. Therefore, this option is often not highly recommended.
What are the most important aspects to consider before making a backup?
Before making a backup we must keep in mind different aspects for the backup to be successful.
We will name the most important ones below:
The first thing we have to decide is what files will we keep. This is necessary to keep in mind since, if we back up any kind of files, we will quickly exhaust the storage capacity of the destination unit. So we will have to have a strategy to save those that are actually necessary and effective.
Many users choose to protect those files that have produced changes or make a backup for the block of data to which they directly belong. You can also consider making a backup of the most modern versions and that is integrated into the computer environment.
Once it has been established which data or files will be backed up, it is convenient to determine the storage device for them. To do this, we will have to study the capacity it has and the versatility it offers in certain changes, both computer and physical.
Keep in mind that the backup must be performed on all data. So the question will be: What happens to those documents that are in use?since the files will be open and a compatibility or operation error may occur.
In these cases, it is convenient to carry out the backup copy for a determined moment or to the files that are not locked. This will allow, if a computer disaster occurs, to lose a very small part of data. Which can be reset manually.
One of the most prominent issues and that many users do not take into account that is the manipulation that the data will have once the backup has been made. For that, it is necessary to have a correct understanding of them and then store it in a place where it has a shelter from natural and physical contingencies.
Also, keep in mind that this backup data should not be…
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