【Download/Export Outlook Emails】Step by Step Guide ▷ 2022

There are emails that contain documents, important information or attachments that we may need at some point to use them without having an internet connection. In this case, a good option is to download them to or to a removable memory.

another reason for download the files we have in Outlook It’s a storage issue. Although simple emails take up very little space, those that contain attachments are heavierso at any given time you may receive a notification that you have reached the free limit allowed.

Now the question arises What is the correct way to save or export the emails you have in Outlook? This simple guide explains the steps necessary to keep your personal information safe.

When to download or export Outlook emails?

To the download the files that are , no need to resort to a third-party programwith the account tools you can do the procedure easily and quickly.

Go for it:

make backup

In addition to keeping them on the server, messages can be backed up. One way to do this is by exporting a file “.PST”.

To achieve this, follow these steps:

• in the application of Outlook, Choose “File, Archive” followed by “Open and export”.

• Now select “Import and export”.
• Brand “Export to a file” Y “Following”.
• Choose “Outlook Data File .pst” and then “Following”.

• Choose the folders you want to export for backup and click “Following”.
• Find the location where they will be savedassign a name and click “To finalize”.

Change email to another account

This time, you’ll know how move the data from an already created Outlook account to another, perhaps a new one.

Follow these recommendations:

• The first thing is to have the file “.pst” which is created with the steps listed above.
• In the Outlook application, look for the section “File, Archive” and select “Open and export”.
• In the wizard that opens, we mark “Import and export”.

• go select “Import from another program or file” and tap on “Following”.
• Choose “Outlook Data File (.pst)” and click “Following”.

• Find the file you are going to import and indicate what you want to do with duplicate contacts and messages.
• To continue with the operation, check the option “To finalize”.
• A progress box will open showing how the process is going. When it disappears, it means that it has finished successfully.

change computer

it’s possible back up Outlook files from one computer to another. These will remain in the original location, which Gives peace of mind that nothing will be lost in the transfer in the event of an incident.

See how to do it in the following lines:

• Opens the application of Outlook and click “File, Archive”.
• Then select “Information”.

• Search “Account settings” and click there.

• In the pop-up window that appears on the screen, select the option “Data file” and you will see the content available to make a copy.
• Copy the file to a flash drive and so you will have it available to see it on any other computer.

Learn how to export your Outlook emails from your computer

Next, you will know other ways in which you can export or make backup copies of your Outlook emails, having the option of doing it in PDF or Word formats, apart from the traditional PST.

Let’s see:

as PDF

To save it as PDF it is necessary to have the Windows 10 operating system installedon the contrary you will have to save it in and then convert it to a text file so I can read it.

The way to do it is the one we show you now:

• Opens the message you want to save and mark in the tab “File, Archive”.
• After that, click “To print”.

• In the drop-down list, choose “Print to Microsoft PDF.”
• Choose print and “Save print as”.

• Indicate the destination where the file will be saved, write a name for it and click on “Save”.

As Word document

East second format, is one of the most widely used text editors. you can save it in word if you have Windows 10 and especially in an older version.

Take a look at how it’s done:

• Open the message you want to make a copy of and in “File, Archive” Choose “Save as”.
• Choose the location of the computer where you want to store the file.

• In file type, you will choose HTML and click on “Save”.
• Now, open the text editor Word, choose “File” and “Open”.
• Find the HTML file that you just saved

• This time We are going to save it with a new format.
• Again click on “File” and “Save As”.
• In the drop-down menu, indicate the format “*docx” and press the tab “Save”.

As PST file

The PST it’s a format type that stores all mail data to save them on a computer. It is one of the most used files when backing up Outlook.

To create it, just follow these steps:

• in the application of Outlook, click on “File, Archive”.
• then press “Open and export”.
• And immediately in “Import and export”.

• Choose “Export to a file” and then marks on “Following”.
• Choose “Outlook Data File .pst” and again “Following”.
• Choose the folders you want to back up and select “Following”.
• Assign the location where the new files will be saved, create a name and click on “To finalize”.

Learn how to download your Outlook emails from Thunderbird

Thunderbird is an Outlook email management application that has many interesting features, it can be customized and configured very easily. In addition, it has options to protect the security and privacy of users. Now, you will know how to download the emails from this application in the PDF, Word and PST formats.

We leave you a simple guide for you to put it into practice:

as PDF

To save an email to PDF it is necessary to have a program that creates this format on the computer, such as PDF Creator. Then you should do this:

• Open the.
• double click in the mail you want save on computer.
• A new window opens in which you must do these two actions. First click on “File, Archive” and then in “To print”.

• When the printer menu appears, click on the PDF creator programwhich instead of printing saves on the computer.
• Click on “To accept”.
• He will ask you to you put a new name and it will save it in the location that you choose

As Word document

Thunderbird does not directly offer the option to download emails to Word. In this case a file is downloaded eml and then the conversion can be done with a third-party program to place it in the format of your choice.

We explain this to you in the following section:

As PST file

In the previous step we talked about the files EML which is the main format from which you can save in Thunderbird.

We will explain how to do it and also how to convert the file:

• The first thing is start thunderbird.
• After select the mail folder that you want to export.
• If they are all the emails that you are going to save, select on the keyboard CTRL+A.

• In the menu located in the upper right corner, select the three horizontal lines.
• In the menu that opens, select “Save as”.
• Find the folder on your computer where it will be saved the new file in format eml that can be read in different email services.
• One of the options to convert these files EML to PST is to use Outlook Transfer.
• When download and install the programwhat you should do is select file and convert it to the format of your choice.