The e-mails are an important part of our work or studiessince thanks to them we can send and receive information to different people who are anywhere in the world.
It is very useful to send files or files so that the recipients have them in an easy, fast and simple way. You can send any file format, regardless of its size.
So that you can know everything about how to send an attachment in an email, you should read until the end of this post. In addition, we will show you the maximum weight allowed and where they are stored according to the email platform you use.
What is an attachment in an email?
When we have to send an email and send the sender certain information that we cannot include in the body of the messageeither due to its size or format, we need to incorporate a file or any other information that will be attached to the email. The latter is what is known as an attachment of a .
The procedure to attach an attachment is very simple, although it will depend on the messaging platform that we use, usually represented by an icon of a paper clip. We simply have to click on it and a file explorer will immediately open to choose the one we need.
We must bear in mind that there are different classes of attachments that depend on their encoding or not, being UUEncode, base64, binhex, and quoted-printable the most used forms. In addition, we can also classify this attached data according to the place where it is stored. But we will see this topic later.
What formats can I attach to an email message to share it?
Among the wide variety of email platforms that currently exist, we can use any of them since they support a very wide variety of file formats that will be sent to our recipient.
The most common extensions are the ones detailed below:
- txt: This is the format of an Excel file, so we can send any version of a spreadsheet. Also included in this extension class are xls and xlsx.
- : We also have the possibility of sending a Microsoft Word file, with which we can attach images and videos. As with Excel, we would have to name the word processor versions as docx.
- : If we need to send a file that has a storage format with which the recipient cannot modify it, or can see it with the same appearance with which we sent it, we can use this Adobe extension.
- : This kind of format is ideal for sending a complete file or a large file. To do this, we must compress it before sending it to the person who receives our email, when it reaches the sender they will have to decompress it and just open it.
- : From an email we can also send files with a Power Point storage format. This kind of attachment that we send by email will allow you to view the slideshow. As with other formats, we can also include pptx versions.
- rtf: We must include this extension within the text files, with some variants introduced by its manufacturer Sun Microsystems, Inc.
- ods: It is also developed by Sun Microsystems and is compatible with a Microsoft Excel spreadsheet. The same is true for a word processor with the odt extension.
- wav, aiff or au: Another class of files that you can send as an attachment to an email are those that belong to audios in what we can find them.
- , h264, mov, wmv: As with audio, we can also have attached files to send videos.
What is the maximum weight for an email attachment and how to send larger and heavier files?
In the case of gmail files can be attached up to a maximum of 25MB, but up to 50MB will be received, this is because they may be using different kinds of platforms. Other emails like Yahoo! support up to 25MB to send and receive.
Y have a smaller capacity 10 to 20 megabytes.
But How could we do to send information with a size larger than those allowed by these platforms? The answer is easy, for this kind of situation we must Host what we want to send in the cloud and send the recipient of the email a link to our archive.
To send an attachment by you must perform these steps:
- Choose “Write”.
- Click on “Attach files”.
- press “To attach”. A file browser will open where you must choose the documents you need to send.
- then select “Open” and after a few seconds the file will have been loaded correctly.
When you want to send an email from your Android you will do this guide:
- press “Write”.
- Choose “To attach”.
- Choose the file you want to send.
For iOS mobiles, you will need to do this:
- Click on “Write”.
- Then press “To attach”.
- Find the file or file you want to send.
All these steps can be done when the file or file is small. In the event that we need to send a large document, we must compress it through a special program. In our case we will choose WinZip.
Once you have downloaded this app, you will follow this procedure:
- go to “Start” and you choose “File Browser”.
- Right click and then choose “Send to”.
- Choose “I agree”.
In case you want to do it directly with Windows 10 you can choose the file, look for the option “Send to” and you press “Compressed (zipped) folder”.
Where are all the documents I attach to my emails stored and how can I access them?
This is one of the most vulnerable situations we have in our important emails. Many times we do not know where the messages are stored and how secure they are, since there is the possibility of saving them on the server or directly on our PC.
Next, We will show you the two most used email platforms and you will find out where the emails are stored in each one:
In Google Gmail
Gmail attachments are stored on the serveronly the header is downloaded to our mobile device or computer.
But the server has a restricted capacity of GB, according to this, once we have reached that limit, Google will notify us of the situation so that we store on a disk, or delete the emails that we no longer need. If we do not free up the space on the server, we will not be able to receive emails and senders will see a delivery error.
So you can delete your emails you should go to the inbox and select from manual way one by oneor by pages all the mails that you want to discard.
In Microsoft Outlook (Hotmail)
Unlike the previous casewhen we use an Outlook account, whether it is from any platform that we synchronize our email with, the emails will be downloaded to our computer. We have the option, at the time of account configuration, to choose whether we also want them to be saved on the server or deleted from it.
In order to perform this option and remove it from our server you must go to “Bill”then “Setting”click on “More settings” and you choose “Nope” in the section “Save to mail server”.
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