【How does Zoom work? 】Step by Step Guide ▷ 2022

The digital age It has brought with it new forms of communication. Currently, it is possible to find a large number of tools that allow you to communicate with your loved ones face to face, regardless of the distance. One of the applications that started this form of communication is .

Is solution has a lot of functions that will give you access to a variety of forms of communication, in addition to an interesting series of tools that will allow you to take full advantage of videoconferences.

In the next few paragraphs, we will teach you step by step how to use the Zoom toolsboth to communicate with your loved ones and to obtain the best results in your work meetings.

Zoom Functions and Features

To the get and start using Zoom, you will have access to a variety of functions and communication tools. However, the initial functions are limited to some extent, and To access all the features that Zoom has to offer, it is necessary to purchase the paid version.

Next, we will explain the differences between the free version of Zoom and its paid version:

free version

The basic zoom plan is what you get when you download the app and set up your profile, without making any payment. It is used by individuals for personal communication and small work teams.

This free plan offers the following features:

Individual meetings: one-on-one video calls through which you can interact with a member of your contact list.
Group video conferences: calls in which you can talk with all your relatives in a personal environment, or coordinate with your work team.
Share screen: a very useful function that you can execute both in individual calls and in video conferences, in which you can show your interlocutors what you see on your computer or smartphone.

paid version

The paid version of Zoom It is used by companies of different sizes, since it has one that adapts to the needs of small, medium and large companies.

Zoom’s paid plans are:

ZoomPro: This plan allows you to extend the duration of video conferences up to 24 hours, create personal identifiers for recurring Zoom meetings, and record video calls on the device or the cloud. This version costs €14.99.
ZoomBusiness: this plan costs €19.99 per month and requires a minimum of 10 meeting hosts. It allows you to bookmark Zoom meetings with a custom company URL, offers cloud-recorded meeting transcripts, and provides access to dedicated customer support.
Zoom Enterprise: This level is intended for companies with more than 1,000 employees, and you can access its functions for €19.99. Requires a minimum of 100 hosts and allows access to unlimited cloud storage, a customer success manager, and discounts on webinars and meeting rooms.

Learn how to properly set up Zoom

Zoom is a cross-platform program which follows a fairly similar setup and registration process across all cross-platform versions, so no matter where you use it, can create and set up your Zoom account by following a series of simple steps.

Which are described below:

complete profile

One time downloaded and installed, you must entering the requested data.

To do this, follow the steps described below:

Go to the Zoom website making click on this .
Click on “Register for free.”
Enter your date of birth and click “Continue”.
You can choose between creating your account with an email or link it to your Google or Facebook accounts.
If you choose to sign up with an email, enter the email address and click “Check in”.
Verify your Zoom account by clicking on the link you will receive in your email.
Enter a password and click “To finalize”.

if you choose link your Facebook or Google account to Zoom To create your account with the pre-established data of these platforms, you just have to click on the corresponding pending option so that your account is configured automatically.

Configure audio and video

The audio and video sections are the entire life of the applicationso that it is necessary to know how to configure them in such a way that they give us the best possible communication experienceregardless of whether it is work meetings, online classes or just a video call with friends.

To configure these sections, follow these steps

Log in in your Zoom account.
Select your profile picture and click “Setting”.
Choose the section of “Audio”.
click in “Test microphone”.
The audio will start recordingand when finished, click “Recording” to end and start playback.
Choose the option “Test speaker” to start playback of a test tone. If you can’t hear them, adjust the volume or try a different speaker.

If you want to adjust the video settings, follow this procedure:

click over your profile photo in Zoom and select “Settings”.
Enter the tab “Video”.
You will get a preview than the camera is capturing. If you’re having trouble, select a different camera.

Configure video conferencing tools

Zoom has a wide variety of tools that you can use in your video conferences to make them much more dynamic and productive.

To use them, you just have to follow these steps:

: enter the side menu and follow the route “Meetings > Schedule a new meeting”. Then, enter the title, date and time, and send the link to the participants.
Record a meeting: click the option “Engrave” in the bottom toolbar on the meeting screen. The video file will be saved on your computer by default.
: To do this, select the option “Share screen”located in the lower area and select the content you want to share.
Using the visual whiteboard: To share the virtual whiteboard, start a meeting and choose the option “Share screen”then select the option “Board” and click “Whiteboard” to share it.
: enter your profile photo and click on “Setting”, select the option “Backgrounds and filters” and select the image or video you want to apply.
Activate live chat: Click on “Chat” During the meeting, you can send group messages that everyone in the meeting can see and reply to.

configure integrations

The Zoom’s built-in tools are configured from its web portal and in Zoom Marketplace.

To configure them, you must follow the steps described below:

Sign in to the Zoom web portal.
Select the option “Profile”.
follow the route “Calendar and contact integration > Connect with the calendar and contacts service”.
Select the service that you want to integrate
grant the permissions requested by this service and click on “Following”.
Follow the instructions of the service so that Zoom can use it.

Top tips and tricks to get the most out of Zoom

What makes Zoom special among the many video conferencing applicationsit was pioneer in giving access to a large number of tools and configurations that make the group video call experience much more pleasant.

Here are some of these tricks that you can use to make your virtual meetings much more efficient:

improve image

Zoom has the possibility of improving the image quality of your virtual meetings from a simple adjustment that can be made from the settings, following the steps described below:

Log in in Zoom for desktop.
Click on your profile picture and enter in “Setting”.
Choose the eyelash “Video” and click “HD”.

Synchronize with Google Calendar

One of the best time management apps and in teleworking environments it is one of the most used tools for event programming, which makes it a perfect integrable option for working in videoconferences.

To activate this feature, follow these steps:

Log in on the website of Zoom.
Access a “Room management” and enter in “Integration in calendar”.
click in “Add calendar” and select the option “Google Calendar”.
enter Your organization’s email address.
click in “Allow” to grant permissions to Zoom to make use of the calendars.

put background image

Add a virtual background is a great way to protect your privacy by hiding real details from the backgroundin addition to adding more professionalism and dynamism to the meeting.

To activate this feature, follow these steps.

Sign in to your Zoom account on the desktop client.
open your profile picture and enter “Setting”.
click in the section “Virtual background”.
select background that you want to apply.
Accept the request to download the selected image.
If you wish add your own imageclick on the symbol “+” and select the desired image in the file explorer.

whiteboard mode

It is a virtual surface that you can share with other meeting participants in which you can make notes, drawings and design strokes using the drawing tools of Zoom.

To activate this interactive tool, follow these steps:

Start a meeting by Zoom.
Choose the option “Share screen”.
click in option “Board” and click on the button “Whiteboard” to share the whiteboard with the members of the videoconference.

Meeting room for groups

Is a very interesting function through which you can enable rooms to divide the members of a videoconference in isolated groups. You can have up to 50 independent groups in a virtual meeting.

You can activate this function in the following way:

Log in on the Zoom web portal as administrator.
Enter the tab “Meeting” and click the option “Rooms for small groups”.
Click on the status bar to enable the setting and click on “Activate”.

recurring meetings

Zoom has the function of repeatedly scheduling meetings using the same ID and room settings. You can schedule it daily, weekly and monthly.

Follow the steps below to use this feature:

Log in on the desktop version of Zoom.
click on the calendar-shaped icon labeled as “Program”.
Enter the meeting parametersi.e. title, date, time, time zone and enable the option of “Recurring Meeting”.
click in “Program” to set the frequency of meetings in Google Calendar.
Select date and time options and click on the frequency option shown in the dropdown menu.
click in “Save”.

audio transcripts

The transcription…