【Making Macros in Microsoft Excel】Step by Step Guide ▷ 2022

When working on this type of software it is very common for them to be carried out repetitive tasks, that is, they must constantly enter the same commands to perform some . Therefore, making use of is critical to save time when working on them.

This tool known as macro is nothing more than a series of instructions They are responsible for registering and saving a script so that they can be executed automatically by the user at certain times. In this way, this type of element becomes very helpful since it allows save time when working on these programs.

In the case of microsoft software has the ability to create and record simple macros at any time. That is why here we are going to explain a little more about what this function is about, its main benefits and how you can easily start recording them. To do this, follow in detail everything that we will teach you below.

What is a Macro and what are they for in Microsoft Excel?

It is not a secret to anyone that MS Excel is one of the programs most used worldwidethis is because it offers a great variety of functions that allow you to carry out tasks in a very simple and very professional way. This is how all users have the possibilities of create and record macros to make your work on it even easier.

It’s like this excel function uses the scripting language Visual Basic For Applications (VBA), which is also used by the other programs of the office suite as they are Word, Access and PowerPoint. This language allows you to create macros so they can be executed automatically at any time.

All this has made users able to record commands that are used frequently or even add new features to the spreadsheet. Thus, it can be said that the main function of this tool is to allow automate repetitive tasksthus avoiding users having to repeat instructions or steps over and over again.

When working on Excel It is very common that at times they have to perform tasks over and over again, so such a function becomes very useful. But, this is not the only function that meet the macrosthey also allow you to create your own functions, as well as create complete programmed applications, interact with other programs, among many other activities.

Finally, it should be mentioned that this tool allows you to automatically record all the instructions you think are necessary easilyso you won’t have to be a programming expert to carry this out. Being able to use this functionality Excel undoubtedly It will make your work easier and save you the time you invest in it.

What are the benefits of using macros in Excel spreadsheets?

When using such a tool on a calculation program such as Excel, is because it offers a lots of benefits for users.

This means that if you want to get the most out of this type of software you’re going to have to start use macroswhich are going to become the right hand of each of your tasks in the program.

In accordance with this, here we show you the main benefits that all this offers you:

Allows you to decrease the error rate

One of the most important benefits What this offers you is that it helps you eliminate the error rate in the program. Keep in mind that every time you enter a command manually in the spreadsheet increases the chance that you can make a mistake while typingespecially if it is complex sequences.

This means that if you type the same command 10 times or more it is quite possible that in some of them end up making a mistake. It is because of that recording macros will help you eliminate all this riskas the only possible error that can happen here is that the person makes a mistake when creating it.

This means that if you create it correctly all it will work great which will remove any risk of mistake.

Allows you to reduce work time

It is not a secret to anyone that you are going to save work time if you can add certain tasks automatically instead of having to enter them manually.

Note that macros are created only once and can be used whenever you need them. All this will allow you save time on each of your Excel jobs.

Helps you increase the usefulness of Excel

One of the main advantages of this program is that it allows you programming macros and developing new functions. This allows users to have the Possibility of extending functions within the program.

In this way users can work more comfortably in Excel, either setting hot buttons to your own macros in the toolbar.

Steps to create and record a macro to automate tasks in Excel

Considering all the benefits this offersthe next thing will be to explain how you can start creating and recording a macro to automate each of your tasks in the program. Keep in mind that to create it you must activate the visual basic editorwhich It is part of the developer tools and that it is not activated by default.

Therefore, to carry out this procedure it is necessary that you perform each of the steps that we will teach you below:

Add the Developer tab to the ribbon

To do this you must go to the tab “File, Archive” and in the options menu that appears on the screen select “Options”.
Now select “Customize the Ribbon” in which there is a list of all the main tabs, there you can see Developer (Developer or programmer).
Here you must check the box and click on “To accept”.

The next thing will be to see the ribbon in the tab “Programmer”, there you should see the option Macro and Visual Basic.

Create a book for your new macros

Once this is done, the following will be Create a workbook that serves as the basis for your recorded macros.

To do this you must perform these steps:

Here you must do click in macros located in the tab “Programmer”, there you will see a pop-up window where you must Enter the name of the macro you want to create. Keep in mind that here you can put the name you want.
One time defined the nameyou must click on “To create”.

Then the window will open Visual Basic.

“Sub” is equivalent in this case to subroutineso it refers to a macro. When you start a macro The code in between is executed. Sub and End Sub. To run a test of this you can run a test typing the name of the macro What “World command!”.

The code is saved in .xslm format and close the window to return to the excel spreadsheet.
Now again you must click on “Macros” and there select the macro that you have created.
To be able to execute it, you must click on the button “Run”.

a small information box with the text that appears in the image and click on “To accept” for the window to close.

Finally I know will save the workbook in Visual Basic.

Create a shortcut button for macros

When you have already completed the previous steps, the following will be create hot button. Note that macros are accessible for execution either from the tab “Programming” as since See.

However, if you have created a macro that you should use very often then the best thing is that create a shortcut in the list of shortcut symbols.

To do this you must follow each of these steps:

enter to the tab “File, Archive”.
there you must select again the item of “Options”.
The next thing will be to click on the list of quick access symbols.
now you must select command from the option of “Macro” and there he looks the name of the macros that you have created previously.
Here you must add it to the list of quick access symbols selecting it and clicking on “Add”.
Before selecting “To accept” To confirm this whole procedure, you can also determine the symbol with which it will be displayed. To do this, select the macro name that you created and click on “Change”, here select the one you like the most.
When you have finished all this, click on “To accept” so that save the changes.

record the macro

Now in the visual basic editor which is included in Microsoft applicationsit allows you create macros without having much experience in it. This way it will create a macro that automatically renames a sheet.

To do this you must perform each of the steps that we will teach you below:

For this you must get into to the tab “Programming” and there select the option “Record macro”.

In the dialog box that appears on the screen you must enter the following name “rename worksheets” and start recording clicking on “To accept”.

Now change the name of the sheet1 by “New name” and end the recording of the macro by clicking on “Stop recording”.

The next thing to do is go back to “Visual Basic Editor”, To do this, follow this path: “Macros”>”Edit”>”Edit”. Here you will be shown the following:

when you have joined back to “Visual Basic Editor” you will see the first four lines of code under the line starting with Subwhich begins with an apostrophe, this constitutes comments that have no influence on overall macro functionality. This means that they only serve to have a better code compression.

All these comments allow temporarily disable some of the code lines. Keep in mind that you are lines are not necessary so they can be delete without causing any problems.

The lines below contain the select method to select “sheet 1” a step that is performed during manual execution of the name change. But in this case visual basic scripts they don’t need to fix objects to be able to edit them, so these lines of codes are expendable. In this way to be able finish editing, the final code should look like this.

Finally you must return to excelhere you must change the name of the worksheet to sheet 1 so that the macro can be run as a test “rename worksheets” that has been created previously.

In this way the name must be change automaticallykeep in mind that in order to set the macro again you have to set the macro to the new name.