【Restore Backup in Outlook】Step by Step Guide ▷ 2022

Most users They don’t think about what could happen if they lose the data they have stored in their Outlook email account, more when they use it to perform activities related to their business, studies or safeguarding important documents.

it’s not complicated, however most of the time it is postponed over and over again. But you have to take it seriouslysince forgetting the password without having a backup email or an unexpected closing of the account can lead us to remain completely blank.

Now several questions remain: What kind of data can be backed up? What is the proper way to back up? What are the best tools to save the information stored in Outlook? In this course that begins we will answer all your questions on the subject.

What kind of data can be restored from a backup in Outlook?

Much of the data stored in email can be backed up In a backup, however, items such as blocked senders lists, file settings, permissions, folder properties, and message rules must be created anew. Among the data you can restoreemails, contacts, calendars, documents and attachments are counted, it’s all a matter of doing the process properly.

Learn how to backup your Outlook account

Backing up has its benefits. among other things because you have all the files at hand and can easily access them and at any time. It is important to highlight that, to perform this process, it is necessary to use the desktop version of Outlook or an equivalent cloud hosting service.

Having clarified the point, we are going to explain the steps you must take to have a backup of your files:

From a POP3 server

If you have configured your email account with a the emails are downloaded automatically on your computer.

To do this you must add the following data:

enter a “Setting” and then continue until “View all Outlook settings.”

Now go to “Email” followed by “Synchronize mail”.
In “POP” brand “Yes” where are the permissions for this function to be used.
Choose “Save”.

Then you must enter these data to configure the server:

Open Outlook and click “File, Archive”.
In “Account settings”press “Add account”.

Brand “Set manually” and press “Following”.
in the tab “Choose service”Choose “Internet Email” and mark “Following”.

A window opens, in it select “Internet email” and then you are going to place:

Server name: outlook.office365.com.
Port: 995.
encryption: TLS.
Once you’re done, tap “Accept and finish”.

From an IMAP server

If you have configured the mail as files can also be backed up on your computer.

The steps to do so are as follows:

and go to “Start”.
After “New Items”, “More Items” and “Outlook Data Files”.

in the tab emergent, it shows to you the place where the emails will be stored. You can leave the same name or change it.
Once complete the previous stepa new one will appear created folder.
In the File, Archive, you must click with the right mouse button, select new folder and give it a name.
With this, the folder will be ready to receive the downloads.

To test that everything works in order, go to the inbox of Outlook and click with the right mouse button.
Among the options, press “Move” and select the newly created folder.
At the start of the action the email you have selected will be downloaded to your computer.
You can do the same process with all the others, taking into account that each one you download will no longer have a copy on the server.

From a PST file

This is one of the more traditional ways Outlook users use to back up of your emails.

Here we leave you the steps to follow:

Within your account, select “File, Archive” followed by “Open and export”.
Enter the section “Import and export”.
Brand “Export a file”.

In the new window, select “Outlook Data File (.pst)” and then “Following”.
A list of all available folders appears, select and mark “Following”.
It is time to choose a location, once made mark “To finalize”.
Now the process of downloading the information beginswhich depending on the number of files, will last the corresponding time.

From Exchange

In this case there isn’t a way to move items for backup like there is in other Outlook services. What you can do is enable an archive mailbox and then move or copy the files.

To do so, take these steps into account:

Log in at compliance.microsoft.com.
In the left menu, click on “Information control” and then in “File, Archive”.
In the window that opens, there is a column called “Archive mailbox”.

On the list, select which of the mailboxes you want to activate the file.
Where details are displayed, select the feature “Enable”.
A warning will appear on the screenafter which you must click on “Yes”.
At some point in the process you will need to updatewhich you should do without any problem.

Import contacts from Android and iOS

There are two ways to pass the contacts from mobile phone to Outlook account. Here we will explain how to do it through a file “CSV”.

See what you should do:

Enter saved contacts in the phone book.
Click on the three vertical points located in the upper right.
In the small menu, tap on “Settings”.

now open “Import and export”.
Select the account to which you are going to send the contacts.
press “Export VCF file”give it a name, and tap “Save”.

Search in the download folder vcf file.
mark on “Share” and select the account to which you are going to send the contacts.

Import data from another Outlook account

To move files from one account to another, First of all, it is necessary to follow the steps that we indicate above in the section from a “PST” file..

Once you have that, do the following:

Al Sign in to Outlookcheck the tab “File, Archive”.
Choose “Open” and look for the option “To import”.

Opens “Import or export”.
Brand “Import from another file or program” and click “Following”.
Find the file by clicking “Review” and once you select it, click on “Following”.

It is recommended to mark “Options” do not import duplicate files.
or on the other hand tell the system to replace existing files with new files.
Select the folders you want to import and check “To finalize”.
Thus, you will have included the respective files in the new account you have created in Outlook.

The best tools to backup and backup Outlook data

Apart from make the backup directly from email there are tools that help to perform this backup.

We have selected five of the most used and we leave them in the following list:

handybackup.net

It is very easy to use and with just a few clicks, email data is kept secure, using the same interface when restoring the saved information. Once you make the backup, you can use the files whenever you need them. On the other hand, Handy offers a 30-day free trial in which most features of the software can be used. If the proper programming is executed, the procedure is automated, adding additional functions.

mailstore.com

This tool also allows you to make a backup copy of all messages, with the possibility of do it on a removable memory or on the computer. It is compatible with various servers, including of course Outlook, being able to back up even if the files are in different accounts.

Although the app supports emails, it does not do it with the configurations or with the contacts. One aspect that has delighted those who use it is the speed with which a message can be restored in a few minutes. Finally, we highlight that it has a very good internal search engine.

KLS-Soft.com

This easy-to-use program allows you to back up your files and then restore them again when necessary. It works with different servers, including Outlook, Windows Live and the rest of Microsoft domains.

KLS is completely free and it allows to save the files in a computer, in a USB memory or in the network, compressing the files and giving flexible options for the restoration. Finally, we indicate that it also makes backup copies of the information stored in web browsers.

sharpspring.com

This solution allows you to create and restore Outlook backups as well as other Windows items. It’s not just limited to PST files, it reaches messages in my documents and temporary web browser messages. In addition, it gives the opportunity to schedule the operation of backups, performing an automatic or manual configuration as the case may be. The user interface makes it easy for even the most novice to work with.

SafePSTBackup.com

Safe PST creates an archive of your email messages, contacts, calendars, and other folders within Outlook, They can be used without any inconvenience in compatible applications. One of the advantages is that backups can still be made with the account open and working on it. Secondly, it is possible to create a password to protect the saved filesbeing compatible with the different versions of Windows.

A free download can be made taking into account the limitations and characteristics of the equipment being used. With all these tools, Safeguarding your documents will no longer be a problem if your Outlook account suffers a last-minute mishap. You will always have them available, either on your computer, on a removable memory or on a server in the cloud, guaranteeing your security and privacy.