Outlook Calendar It works for free in conjunction with your email account and, once set up, can be viewed on any device. From there you can record an appointment or event to receive a notification when the scheduled time is near.
Recently, Microsoft made an update to accommodate the electronic agenda that is useful to optimize the time of each of the users who have one. Here files, tasks and calendars, among other aspects, are perceived on the same screen, which helps to point out the elements more easily.
Still don’t use Windows Calendar to schedule your day? You will see all the benefits of having calendar configured, the way to handle it like an expert without missing a single detail and the options available to you to combine them with the Outlook account as far as calendars are concerned.
What are the benefits of using Windows Calendar in your Outlook mail?
Outlook calendar is available for all operating systemsincluding mobile versions for Android and iOS. Its current functions make it more social and easy to manage.
Some of the advantages of using this calendar function in your email account are the following:
- Once you schedule an agendayou can make modifications and adjustments if necessary.
- You can use it together with Skype for videoconferences and work meetings.
- You have the option of placing different colors to each task for easy identification.
- From any deviceyou may visualize the tasks and the schedule loaded.
- you have the choice to include files and archives from the cloud.
- Manage multiple calendars at once to divide professional tasks and personal activities.
Learn how to use Windows Calendar in Outlook like a pro
Once learn to use the Windows calendar integrated into Outlook, you will not stop using it. There are many things that you will be able to include in your electronic diary and thus nothing will be left to chance, but planning will accompany you in your day to day.
Here are six of the tools available to you within the calendar that you can immediately start trying if you like:
schedule event
Scheduling an event refers to any activity you want to schedule to have the calendar send you reminder alerts. It could be the delivery of a job, vacation days or a family reunion, to name a few cases.
The way to configure them is as follows:
- In Outlook accountlocate yourself in the function of calendar located in the upper left corner.
- When opening, look for the function “New date”.
- write a description and then add a location.
- In the drop down boxesselect the start date and end date.
- By native configuration12 hours before the event begins, an alert begins to be generated.
- Once you adjust the details, you click on “Save”.
organize schedule
In the Outlook calendar you have the possibility to schedule the daythe week or the month placing the appointments just as you would in a physical calendar.
To do this you must do the following:
- Once inside the calendar, click on “Panel” and select the option you want to program.
- You select for the test “Workweek” and shows all days and times available to place pending appointments.
- Click on the hours you want to assign a taskfill in the form and thus they will be saved according to your priorities.
Define daily routines
Now what will you do is to program the routine for a particular day. With all the activities you have pending for the day.
To do this you do the following:
- Inside the Outlook calendarlook for the function “Day” in the top panel.
- Full day is shown with all hours. Click on the time you want to set an activity.
- fill the form that appears and you click on “Save”.
set reminder
Everytime that you create an eventyou assign a a specific time when you want Outlook to send you reminder alerts. But that is not a rule that should stay that way, then you can modify or adjust it according to your needs.
To do this do the following:
- Enter your Outlook calendar and you will immediately see all the appointments scheduled for the day, week or month.
- Click on the event you want to modify.
- A pop-up window opens in which you must select “Reminder”.
- There are several alternatives to choose how many minutes before you want to receive an alert.
- Select the one you want and that’s it, you will have modified the reminders that Outlook will automatically send you.
organize meetings
Outlook Calendar gives you the option to send a meeting invitation to one or more people. Then, the platform keeps track of the actions that the guests take, such as accepting the request.
The way to create a meeting is as follows:
- Choose in the inbox “new elements” and then “Meeting”.
- In the calendar, select “new meeting”.
- In an email message, select “Answer meeting”.
- To add attendees, go to the line “For” of the meeting request.
- Write the name and address of the new guest.
- Add all the data related to the meetingsuch as the start and end time.
- If you want to attach a fileuse the corresponding section.
- At the end, click “Save”.
Windows Calendar vs Google Calendar, which is the best option in Outlook?
Both applications have a large number of options and functions available to schedule your day to day. Many prefer the tool Google as it is available on all platformsbut Microsoft It has not been left behind and has made adjustments so that users use it by default as well.
About the user interface, many are inclined because it does not abuse white so muchbut it goes to light and friendly colors in its bars. However, both work very well in dark mode.. In the creation of events the functions are very similar. As a point in your favor, Outlook does the integration with skype for video conferences natively, flowing easily and simply.
A third aspect is the shortcuts. In Outlook you can place an icon that once you click on it you enter the calendar, in Google is not possible, you must search for its location in the inbox. And finally, there is the aspect of synchronization with other accounts. That of Google gives the advantage of having the entire platform of the computer giant to link them together. Outlook gives the possibility of joining it to Facebook to remember the celebration of friends without overlooking anything.
Ultimately, the final decision is up to you. As you have seen, each one has its particularities and points for and against. This from a personal point of view, however in business accounts you must analyze other aspects, including linking Outlook business accounts and costs. The ideal is to use the applications, see them in action and finally see how convenient it is for your plans or for the programming of your tasks, activities or commitments.
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