By default, Microsoft Word is listed as the main word processor used around the world, thanks to its remarkable trajectory time and the large number of users it currently has. Taking into account that, It is included in the famous Microsoft office suite.
In this sense, Word refers to the most used program for create, edit, customize and manage a digital writing of any kind. In view of the fact that it is managed by both students and professionals from different environments, thanks to the optimal tools it offers to enrich documents.
One of them, It is the spelling and grammar checker that this program has to detect misspelled words in a text more easily. To learn more about this feature and how can you use itkeep reading.
What is the Microsoft Word spell checker and what is this tool for?
Before specifying some information of interest regarding what you should take into account when using this function and how you can activate or configure it in the word processor, it is worth specifying What is Word’s spell checker for, specifically?.
In this sense, a computer spell checker can be defined as a software application that is used to analyze texts in order to search for and discover misspellings, in order to proceed to correct them manually or automatically. Therefore, in the case of Word, it consists of a function that is integrated into the program to facilitate document management.
Therefore, the spell checker in Microsoft Word It serves to help the user to enrich the writing of their text, mainly. Taking into account that this is achieved by comparing the words of the text with the words in a dictionary and, therefore, if they are not found in it, they will not be accepted. Whereby, provide similar terms immediately to replace them in the document.
This means that its main function is to review any text to remove writing defects, grammatical errors and lexical improprieties, in order to clean it up and make sure that the reader can understand all the exposed content. Since, the aim of the spell checker is ensure documents are completed without misprints or inconsistencies.
What to keep in mind when using the Word grammar and spell checker?
Although it is a function that operates almost automatically in Word, the truth is that the user must take into account certain premises when enabling and using the spelling and grammar checker in said program. As, from them, you will be able to obtain a timely management of said utility.
So, mainly, it is valuable to focus on the chosen dialect. Well, if you look at the language section at the bottom of the main Word window, you’ll see that They offer several types of “Spanish”, such as: Argentina, Colombia, Spain, Mexico, Venezuela and many others. Which will completely influence when reviewing and correcting the words of the text. Consequently, it is crucial that select the correct region in this case.
Added to that, there are also other interesting aspects that must be understood before using the added grammar and spell checker in Word. Next, we mention the most important:
- This function does not have the ability to modify or rewrite the original story created by the author, as many people assume. Since, it only focuses on improving the structure of the writing and its presentation with respect to the expressions.
- Its mission is not only based on providing a general assessment of the aspects that have to be corrected within the document, but also deals with offer recommendations and guide writers to optimize their texts.
- A spell checker does not impose your personal style, since he knows the importance of always prevailing the opinion of the author. Therefore, he will not make changes to the text without his consent and, well, he only contributes ideas to improve said writing at a lexical, grammatical and syntactic level.
Learn how to activate and configure the spelling and grammar checker in Microsoft Word
In view of the excellent benefits offered by this Word utility, it is important that all users of the program know how to activate and configure itaccording to your requirements when managing any digital writing.
Therefore, below, we explain each and every one of the steps that must be completed to use Word’s spelling and grammar checker correctly:
reviews
The first thing you can do through the spell checker of this Windows program is make revisions throughout your document. Either to the text in general or just a selected portion of it, depending on what you want. Here we mention the steps to follow to activate this function:
- To start, you have to search and enter the document you need to edit in this way.
- Done the above, locate yourself in the Word ribbon and Click on the tab that says “Review”.
- Next, within the Review group, proceed to Click on the option that says “Spelling and Grammar”.
- Now, in case the software catches spelling mistakes, it will proceed to select them automatically and on the right side, a dialog box will be displayed with the first misspelled word found by its spelling and grammar checker function.
- Finally, You just have to decide how to solve said errordepending on the alternatives offered to you (omit, change or add to the program’s dictionary) and thus, Word will go to the next incorrect word or expression.
On the other hand, if you want to quickly start the spelling and grammar check in your Microsoft Word document, without having to execute all the previous steps; you can simply press the F7 key and, automatically, the program will show the first located fault.
Fixes
Among other alternatives around Word’s spelling and grammar checker, there is the possibility that the same system performs corrections instantly. Considering that, this tool is also known as “Autocorrect”.
Said function corresponding to the grammar orthographic checker, provides the facility to establish specific failures so that are modified by the Word corrector, by default, in case the user enters them. In addition, it is also possible to bookmark other helpful automatic correction functions.
Here we indicate how you can access this section easily, to stipulate and save corrections or “self-corrections” what do you want Word automatically perform:
- Located in the document in question, proceed to click on the “File” tab inside the program options bar.
- Followed by that, in the left sidebar, click on “Options” and with this, a new window will open containing different selections.
- Subsequently, click on “Review” and specifically in the section of “AutoCorrect Options”press the button that indicates that name to establish the terms you need.
- Finally, Click on the two OK buttonsin order to save the changes made and with that, you will have already set the default autocorrect for Word.
Reviews in another language
Although it is true, the Spanish language will appear as the default language in your Microsoft Word document. But, in case you need to write a text in another language and correct it correctly, there is the possibility of making revisions in a different language without any complication.
In this case, the step by step that must be followed, is next:
- As in the previous cases, start with search and enter in word document in which you wish to undertake a spelling and grammar check in another language.
- Then it’s time to select the “Review” tabin the options bar of the main window.
- After that, go to the Language box and press the down arrow of the “Language” option. Between the two options displayed, click on “Language preferences…”.
- Finally, a new window will open and in the section indicated to choose editing languages, proceed to add the additional languages that will facilitate the reviews. That is, if your text is in German, for example, you must add that language there.
List of the best tools to correct grammar and spelling external to Microsoft Word
If, for some reason, you prefer to use tools other than Word’s spelling and grammar checker, even when you create your texts from this program; there is a chance to do it. Since, at present, there have been created several tools external to said program that manage to correct spelling and grammar easily.
That is why, to conclude this post, we will emphasize a total of 5 completely optimal free tools to enrich any digital document at the spelling and grammar level:
ConcealerOnline.es
In first place, we place this online tool that is used to find and highlight basic, spelling, grammatical and stylistic errors in any digital text. Once these faults are found, it will proceed to suggest corrections to easily enrich your document. Which, in addition to supporting writing in Spanish, also has other versions that allow revisions for other languages, such as: English, Portuguese, French, German, Italian and Russian.
For its part, with respect to its operation, we delimit that you simply must copy and paste the text to be modified in the indicated field and if you check the Autocorrect box, the tool will take care of displaying a results page with a list where it names all the errors discovered. this once click the “Send” button.
copywritely.com
Another of the most recognized tools for reviewing and correcting texts based on possible spelling and grammatical errors, is this platform that It is characterized by being one of the most complete for it.. Since, in addition to reviewing the content and offering advice for quality modifications, it also works as an online editor and sentence checker.
In addition to that, detailing the process that must be followed to use this tool, it consists of paste the text you want to review or its URL to discover misspellings and grammar. Subsequently, you will obtain recommendations on how to solve the errors found, and will also proceed to rewrite the text using the online editor and then, you will get the updated text.
languagetool.org
It consists of another online spell checker, which is ideal for checking mistakes easily and quickly, without having to use Word and…
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