Due to the COVID-19 outbreak, several countries are in nationwide quarantine or have closed their borders. This situation makes it more important than ever to stay and work from home using online collaboration tools to limit any direct contact with people.
When working from home during these difficult times, it can be confusing and stressful. But there is nothing to fear. With certain tools you can stay in touch and collaborate with your colleagues and seamlessly transition to the .
We leave you our list with the best online collaboration tools that are worth checking out.
Slack is one of the most popular online collaboration tools for businesses and teams. It has instant messaging and you can create private or public channels for teams and projects.
It may take some time to get used to the interface as there are many options and settings. But you will mainly use the left sidebar where the list of your channels and the column of chats are located. The screen will create a third column if you want to see a posted thread or the details of a user or channel.
There are settings you can apply to the posts you want to post, such as inserting links to your texts or changing them to code format. In addition, the messages you send to a chat are also editable.
You can also share files like images, documents and videos, from your computer or Google Drive. Or, chat with your co-workers using audio or video calls and screen sharing.
Here are some of the benefits of using Slack:
- Have desktop versions, web Y mobile.
- Application Integration: Gmail, Google Calendar, Office 365, Trello Y more than 2000
- Messages can be Search and they can stand out either anchor
- You can customize notifications according to your needs.
- Routine and automated communication with your workflow generator
- Secure your information and data through the two factor authentication and the SAML-based single sign-on (SSO)
The is powerful enough to start. But, if you need security measures, more storage, group calls, support and other additional features, you will have to buy their paid plans. The standard Y Plus they cost $6.79 Y $12.76 per person/month, respectively.
As an online collaboration and project management tool, Trello is one of the best. It is based on the idea of task cards in lists that are placed on boards. The drag and drop feature also makes the process easy.
You can easily invite colleagues to forums via their usernames, emails, or by sharing an invite link. There are also visibility options for joints: private, team, organizational Y public. It is also possible to customize the background and colors of the boards.
Cards can be assigned to a team member, labeled, have checklists, due dates, and attachments. Also, you can add or plugins like Dropbox, Google Drive, Slack and many more.
The benefits of using Trello are:
- It has pre-made board.
- The interface is easy to use.
- Has a mobile app available for iOS Y Android
- It features Butler, a automated workflow Incorporated
- uses two factor authenticationeven for their free plan
If you sign up for free, you’ll get unlimited personal boards, cards, and lists. However, for added security, more team boards, and unlimited boosters, you need to sign up for the premium plans.
The plan Business Class cost $9.99 per person/month For businessthe price goes from $5.92 until $20.83depending on the number of users.
Github is a git repository hosting service dedicated to version control (change tracking), mainly code. It is one of the most used online collaborative work tools among programmers.
However, teams from different niches can also use this tool to manage tasks and track their productivity. Since projects are updated in one place and are transparent, managers can easily track their progress.
You can create issues for the team and push them to different boards and project desks. Contributors can assign themselves to an issue, comment, add links, insert code, or close the issue.
Its other advantages are:
- Unlimited repositories private Y public
- There is a view of the repository that shows the trends and the activity data.
- Have milestones, pages Y wiki.
- Automated security updates.
Github for teams will cost you $9 per user/month with $25 for the first five users. This package comes with the addition of two-factor authentication, team discussions, team organization and management, plus role-based access control.
NextCloud is a self-hosted productivity platform, making it ideal for businesses that need additional security. Since the data will be stored on your own server, leaks and other security risks are minimized.
With this collaboration tool, you can manage your calendar, files, emails, contacts, activities Y media uploads In one single place. It is also possible to create, share, leave comments and edit documents with team members.
There is a built-in task board similar to Trello, where you can insert task cards and assign them to people. Chat and video calling features are also built in so you can easily take notes in an online meeting.
The other main points of NextCloud are:
- It is Open Source
- The user interface is clean and intuitive.
- You may automate tasks repetitive
- Functionalities can be extended through Applications
- versions of desk and to mobiles They’re available
If you plan to use NextCloud, you can host it on ‘s server for at least $7.45 a month.
Google Docs is one of the most popular online collaboration tools. It allows teams to collaborate on creating, editing, and sharing documents. The interface is like any other text editor, with a toolbar at the top and the document itself.
You can suggest edits, as well as leave comments and tag team members. Email alerts are sent to them automatically, so you don’t have to notify them manually.
You can share documents through a link or email. As a creator or admin, you can also set the file to be view only, allow people to comment, or be editable.
Its functions can be extended through , like , and many more.
These are the benefits of using Google Docs:
- Have revision history and editing in real time
- Available in mode offline
- admits the google voice typing
- It can be downloaded at iOS Y Android
Not only is this online collaboration tool free and easy to use, but it’s also great and convenient for projects that focus on creating content.
Google Spreadsheets also has the same basic features as Google Docs. You can create spreadsheets online, edit and share files with your team members.
All changes are automatically saved and revision histories are sorted by date and by who made the change. Sheets can also be edited offline and will automatically sync once you’re back online.
It’s also flexible and powerful, so you can use it as a project management tool and goal tracker for your teams. However, you will need to have prior technical knowledge on how to use its features.
Other advantages of Google spreadsheets are:
- Have pre-made templates for budgets, schedules and much more.
- It has a wide collection of built-in functions.
- It is available in mobile version
- It has integration of Google Forms Y Google Docs
This free online collaboration tool is more than meets the eye. Its features can also be extended with plugins like Google Analytics and Lucidchart.
Monday is a project management tool based on instant messages and task boards. It has a clean and visually appealing interface that makes project creation and completion clear for everyone involved.
Pre-made customizable templates plus drag and drop functionality make it easy for you to start building your project workflow. You can customize fields from brand skins and dashboards to user profiles.
Tasks and projects are trackable by time and due dates. There is also automation for recurring activities. You can also communicate with your teammates using the instant messaging feature on their assigned tasks.
By using Monday.com, there is:
- 14 days free trial Y 30 days money back guarantee
- Video tutorials for new users
- Applications mobiles available
- Integrations to extend its functionality: Gmail, Slack, Google Calendar, Github and many more.
- Insights and Reports displayed in charts and timelines
Monday uses the TLS encryption Y AES for security measures, and you can always turn on two-factor authentication.
The price of premium plans varies, depending on the number of users. Your package essential oscillates between $39 and $799 per user/per month.
Asana is one of the most widely used online collaboration tools, with a visually appealing interface and a freemium version. It has a drag and drop feature that makes working very easy.
Boards are very useful for to-do lists and assigned tasks. A task can also be on multiple boards. The timeline it’s a great way to track your project progress, while Calendar keeps your schedules online.
The Workload it’s a statistical feature you can use to make sure team members aren’t overworked or underworked. The Briefcase it is like the base, where you can follow the progress of the company.
This tool eliminates the use of emails as notifications can be configured for real-time communication around your tasks and the projects you are a part of.
These are some of its benefits:
- Certificate
- Application integration: Tableau, Office 365, Slack, Power BI and many more.
- multiple Work spaces
- Mobile version available (Android and iOS)
- The automation used to simplify the process, saving time and reducing errors
The free version allows you to collaborate with fifteen members at most. Paid plans have a free trial of 30 daysbut you must enter your credit card information.
The plan Premium cost $10.99 per user/month, and the Business…
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