How to create an institutional email for free 📧

Creating a free institutional email with your own domain is simple and adds a lot of value to your project or enterprise. It is an important resource for any person or company that has one, both to facilitate communication processes and to convey a more professional image.

For this reason, in this article we are going to teach you how to create an email with your own domain and we will share with you some of the benefits of having an institutional email.

Let’s start. 📧

What is an Institutional Email?

An institutional email, also called corporate email, is an email address made up of the name of a person, a word, or an area of the company and the domain of the brand.

An example of an institutional email is hola@, which we use as a channel so that users can contact us and vice versa.

Advantages of Creating an Email with Your Own Domain

Creating an institutional email for your business, especially if you have one, will bring many advantages both in the short and long term. Some of them are:

1. Credibility in the market: Businesses with institutional email usually have more credibility in the market in which they operate. This is because companies that use email addresses from common servers, such as Gmail, Yahoo, etc., can be seen as amateurs.
2. Confidence: Businesses with their own domain emails convey a more professional and trustworthy image. In the end, this favors both sales and loyalty.
3. Organization: If you intend to use email as a customer service channel, an institutional email account will allow you to manage your company’s contacts independently of your personal affairs. Thus, you will be able to create a much more practical and efficient routine.

If you googled “institutional email”, “institutional email” or “create free email”, read on 🙂

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How to Create an Institutional Email?

Some hosting services (hosting) offer the possibility of creating personalized emails. To host a website with these companies, you must pay a fixed monthly fee.

If you are using a hosting service that does not offer the option of having institutional emails—or one—you will need a tool that allows you to integrate your site’s domain with the email account.

Here are some alternatives for you to create a free institutional email.

Steps to Create a Free Institutional Email

In this section, we are going to show you, step by step, how to create a free email with your domain name through Zoho Mail.

It is software that offers various benefits to users of its free plan that can be very useful for your business, for example:

• Hosting email address for your own domain.
• 5 user accounts.
• 5GB of storage.
• Attachments up to 25 MB.
• Ability to upload files up to 1 GB.
• 2FA (two-factor authentication).

However, the free version of Zoho Mail does not have the IMAP/POP function to be able to open emails from a platform such as Gmail or Outlook, for example. Of course, access to mail through the tool’s own website can be done without any limitation.

See how is the step by step to create an email with your own domain in Zoho Mail (exclusive for Tiendanube customers who have their own domain hosted with the DNS we provide):

1. Go to Zoho Mail and click on “Sign up free”.
2. The plans they offer will appear there so you can select the one you want. If you want the free service, look at the bottom for the plan that says “Free Plan Forever” and click on “Register now”.
3. Fill in the data, check the message “I agree to the Terms of service and Privacy Policy” to accept the terms and conditions and click “Check in”.
4. You will receive the email that you have completed a one-time password. Verify the account with that password.
5. Copy that code and click “Verify”.
6. Choose the option “Add an existing domain” to add your . Then fill in your domain information.
7. Next, you will have to prove that the domain is your property. For this, click on “Continue with domain verification”.
8. Next, click the dropdown arrow and select the registration method “Add a CNAME record to DNS”.
9. The CNAME record that appears is the one you will need to verify your domain.
10. So that we can make the configuration on our servers, send an email to hola@ with the data from the previous point (Name and Value of CNAME), in text format or as a screenshot.

Once we confirm receipt of this email, you have to finish completing the operation to obtain your free email accounts. Less to go, patience!

Final Steps to Create a Corporate Email in Zoho Mail

1. Go back to Zoho Mail and log in with the data of the new account that you created in the first tutorial. In the section “hosting” of the Zoho panel, check the CNAME record that from Tiendanube we confirm that we received and configured.
2. Add the name for the first mailbox you want to create in “Username”. For example, “contact”, “hello”, “sales”, etc. Then click on “To create”. In this way, you will have created the first email account of the 5 that Zoho gives you for free.
3. Configure the DNS records that allow the created box to work correctly. To do so, you have to go to the section “DNS Mapping” and click on “Verify MX Records”.
4. Once these records have been verified, click on “Verify SPF record”.
5. Then click “Continue with DKIM configuration”.
6. On the next page, you will see the name and value of the DKIM (TXT) record. Write to us at hola@ and send us this data in text form so that we can make the necessary configuration on our servers.

Once we confirm the reception of your message, you will have finished the configuration of the ZohoMail records for the operation of your mailbox with your own domain.

💡 Check the link to see more details on this topic.

Payment Tools to Create an Institutional Email

In case you need an email with more features, you can opt for one of Zoho Mail’s paid plans or choose another tool that also charges for the service.

Some of the most used, both by companies and entrepreneurs, are:

• office 365
• Google Workspace
• godaddy
• Yandex

Evaluate the advantages of each tool and its functionalities. This will help you understand which service fits the needs of your business.

Conclusion

We hope that these ideas have served you and help you create a free and personalized institutional email.

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